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Student Administration System (LAS) and Student Tracking System (LVS)

Stichting Lucas Onderwijs · Open · 1 lots · 375848
Type
Services
75121000
Estimated value
€ 2,50M
estimated
To deadline
Ongoing
Knock-outs
3
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high

Tender for the delivery and management of a student administration system and student tracking system for Stichting Lucas Onderwijs for a period of four years with extension options.

Services · Open · European procedure

European3 exclusion grounds
Contracting authority
Stichting Lucas Onderwijs
Contract type
Services
Open
Estimated value
€2,500,000
estimated value
Submission deadline
Ongoing
14:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
75121000
Location
Netherlands
CharacteristicsCPV 75ServicesEU tender

01What is being requested

Delivery, implementation, and technical maintenance of a LAS/LVS for all PO schools of Stichting Lucas Onderwijs during the term of the agreement.

The contract concerns the delivery, implementation, and technical maintenance of a LAS/LVS for the primary education (PO) schools of Stichting Lucas Onderwijs.

75121000€ 2,50MServices
1Student Administration System (LAS) and Student Tracking System (LVS)€2,500,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure a complete user test with the required roles and fictitious data. Ensure that the technical requirements regarding IAM and security are fully covered. Verify whether the references meet the scale of 15 schools.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The system must be a SaaS application.Important
The contractor must comply with ISO 27001.Important
There is an obligation to sign a data processing agreement.Important
The contracting authority has an extension option until at latest 2037.Important
In case of default, a penalty of 0.1% per day is due.Important

04Can I take part?

Financial · 1
Coverage of liability risksFinancial
Technical · 5
Experience in delivering, maintaining, hosting, and further developing a LAS/LVS for an organization in primary education, with a scale of at least 15 schools.Technical
Experience in implementing a LAS/LVS for an organization in primary education, with a scale of at least 15 schools.Technical
Reference project must have been carried out in the last three years.Technical
ISO 9001 or equivalentTechnical
ISO 27001 or equivalentTechnical
Exclusion ground · 3
Registration in the national professional/trade registerExclusion ground
Certificate of Conduct for tendering (Justis)Exclusion ground
Statement from the Tax and Customs AdministrationExclusion ground

05Exclusion grounds

Exclusion grounds (3)
  • Registration in the national professional/trade register
  • Certificate of Conduct for tendering (Justis)
  • Statement from the Tax and Customs Administration

06Award criteria

G1 Implementation plan and startup including user trainingweight n/a

Assessment of the plan for implementation and user training.

G2 Service provision during the contract including SLA and roadmapweight n/a

Assessment of the service provision, the service level agreement, and the roadmap.

G3 Functionalities and connections management setupweight n/a

Assessment of the functionalities, connections, and the management setup.

G5 Program of wishesweight n/a

Assessment based on the appendix containing functional wishes.

P1 Priceweight n/a

Assessment of the price quotation.

07Value in context

€2,500,000

08Likely competitors

#Likely bidderFitWins
1Afas Software B.V.SME9853×
2Visma Circle B.V.SME9320×
3CACI B.V.SME9112×
4Bechtle direct B.V.SME9020×
5Topicus.Education B.V.SME9012×
6Visma Raet B.V.SME8914×

09Tender documents

TN523121 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251212115959pdfDec 14, 2025 · 10 KB
Nota van inlichtingen 2pdfJun 2, 2025 · 604 KB
Bijlage G - Prijsopgaveformulier V2.0xlsxJun 2, 2025 · 34 KB
Beschrijvend document EA LAS LVS Stichting Lucas Onderwijs V3.0pdfJun 2, 2025 · 1530 KB
Bijlage H - Programma van wensen LAS LVS v3.0xlsxJun 2, 2025 · 86 KB
Bijlage A1 - Programma van eisen LAS LVS v3.0pdfJun 2, 2025 · 232 KB
Nota van inlichtingen 2025-05-20-1pdfMay 20, 2025 · 3 KB
Nota van Inlichtingen 1 - Leerlingadministratiesysteem (LAS) en leerlingvolgsysteem (LVS)pdfMay 13, 2025 · 111 KB
Bijlage B - Concept van de overeenkomst LAS LVS v2.0pdfMay 13, 2025 · 475 KB
Bijlage J - Casussen demo v2.0pdfMay 13, 2025 · 203 KB
Bijlage A2 - Programma van eisen Technische vereisten v2.0pdfMay 13, 2025 · 142 KB
Bijlage A3 - Programma van eisen Service Level AgreementpdfApr 24, 2025 · 213 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the exact scope of the contract regarding the schools?
The contract includes the delivery, implementation, and technical maintenance of a Student Administration System (LAS) and student tracking system (LVS) for all PO schools of Stichting Lucas Onderwijs.
Which technical aspects are covered within the contract?
The contract includes, among other things, the implementation and technical maintenance of the system, where aspects such as DDoS security, Identity Access Management (IAM), logging, and hosting by a provider are part of the technical requirements.
What is the purpose of the LAS/LVS within the organization?
The system serves as support for the educational (quality) processes of Stichting Lucas Onderwijs, as laid down in the Program of Requirements.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 248K
median
€ 600K
p75
€ 2,0 mln
€ 2,5 mln

Gegunde waarden in CPV 75 · diensten n=249