3
3 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72260000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
ProRail is looking for a mature Applicant Tracking System for managing recruitment and selection processes. The assignment includes licenses, implementation, maintenance, and specific custom interfaces.
Services · Open · National procedure
CharacteristicsCPV 72Services
01What is being requested
The assignment concerns the provision of an Applicant Tracking System (ATS) including implementation, maintenance, and integration with existing systems. The duration has an initial term of four years with the possibility of eight extensions of one year.
The purpose of this tender is to contract one company for the supply and implementation of a SaaS service for the recruitment and selection process (applicant tracking system). The system to be contracted must support ProRail's recruitment ambitions, including smooth management of all recruitment & selection processes, an optimal candidate journey, accelerating candidate management, and reducing the time to hire. The system must be linked to surrounding systems within ProRail's HR IT landscape.
02Strategic insight
Strategic insight · AI analysis
Ensure a seamless implementation and data conversion in accordance with the PvE. Take the integration requirements of the mentioned systems into account in the tender. Verify whether the continuity of the service is guaranteed via the proposed infrastructure.
03Points of attention
Important · 5
Integration with AFAS, the Werkenbij site, the Referral application, and Entra ID is mandatory.Important
In the event of a change in workforce of more than 10%, an adjustment of the fee will take place annually on January 1st.Important
The language proficiency of performing staff must be at least B2 level.Important
The back-up procedure may lead to a maximum of 15 minutes of data loss during outages.Important
All documentation must be provided in Dutch.Important
04Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
05Bidders in this segment
#Likely bidderFitWins
1Centric Netherlands B.V.SME10056×
2Afas Software B.V.SME9832×
3COMPAREX Nederland B.V.SME9530×
4Bechtle direct B.V.SME9525×
5Conclusion B.V.SME9418×
6Visma Raet B.V.SME9018×
06Tender documents
TN507585 - EF30 Aankondiging gegunde opdracht - sectorale richtlijn, standaardregeling 20251008081905pdfOct 9, 2025 · 12 KB
Bijlage 8.1 - Verwerkersovereenkomst ATS - versie 0.3pdfMay 9, 2025 · 211 KB
Bijlage 8 - Overeenkomst ATS v0.4pdfMay 9, 2025 · 610 KB
ATS - NvI 3xlsxMay 9, 2025 · 147 KB
Aanbestedingsleidraad - Applicant Tracking System (ATS) v1.1pdfApr 15, 2025 · 433 KB
Annex 7 - Exitplan model v0.4docxApr 15, 2025 · 79 KB
Annex 8 - SLA eisen v1.1pdfApr 15, 2025 · 119 KB
Bijlage 8.1 - Verwerkersovereenkomst ATS - versie 0.2docxApr 15, 2025 · 88 KB
Annex 6.2 - Prestatiecriteria ATS v1.1xlsxApr 15, 2025 · 39 KB
Annex 2.1 - Programma van Eisen ATS v1.1xlsxApr 15, 2025 · 43 KB
Aansluitvoorwaarden WIGD SAAS dd08042025xlsxApr 15, 2025 · 26 KB
Presentatie startbijeenkomst ArtemispdfApr 1, 2025 · 781 KB
07Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materiAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
08Frequently asked questions
What is the agreed uptime for the SaaS service?
ProRail has agreed to an adjustment of the uptime requirement to 99.5%.
What limitations apply to the contractor's liability?
Liability is limited to € 900,000.00 per event and € 1,800,000.00 per year for cases as referred to in art. 26.4 sub a and b Conditions. For cases as referred to in art. 26.4 sub d Conditions, no maximum liability explicitly applies.
Is it possible to provide a custom test script for user testing?
Yes, ProRail agrees that the bidder shall provide a test script to ensure that all functionalities and processes to be assessed are tested in a correct and logical manner.
What is the purpose of the implementation of the Applicant Tracking System (ATS)?
The system must support ProRail's recruitment ambitions by optimizing the management of recruitment and selection processes, the candidate journey, candidate management, and the time to hire, including linking with the existing HR IT landscape.
Automatically compiled from the official tender data and documents.
09Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436