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AwardedSuppliesEuropeanOpen

Coffee, tea and equipment for Hotelschool The Hague

Hotelschool The Hague · Open · 1 lots · 351960
Type
Supplies
39711310
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

This EU procurement concerns the supply of coffee, tea and the associated equipment including maintenance for Hotelschool The Hague. The contract will be awarded on the basis of the best price-quality ratio for a maximum period of six years.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Hotelschool The Hague
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
39711310
Location
Netherlands
CharacteristicsCPV 39SuppliesEU tendercoffeeteaequipment

01What is being requested

Supply of coffee, tea and equipment including preventive and corrective maintenance for three locations. The assignment includes a framework agreement with an expected duration of three years plus options.

Both in Amsterdam and in Den Haag

39711310Supplies
1Coffee, tea and equipment for all locations€500,000

02Outcome

Awarded

Capriole Coffee Service

Bidders
5

03Strategic insight

“
Strategic insight · AI analysis
Ensure that you actively contribute to quality education through workshops or training. Emphasize the sustainable origin of your products to meet the SDG objectives. Maintain an active attitude in the collaboration to fulfill the contracting authority's wishes.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
Attendance at the site inspection is mandatory to avoid exclusion.Important
Bids must be submitted in the Dutch language.Important
Exceeding the page limits per requirement will lead to a limited assessment.Important
The Price Schedule and the list of requirements must be legally signed.Important
Coffee and tea products must have at least the Fairtrade certification or be equivalent.Important

05Can I take part?

Technical · 1
Attendance at the site inspection is a mandatory part of the procurement procedure.Technical
Financial · 1
Financial and economic standing in accordance with the stated requirements.Financial
Professional capability · 1
Proof of registration in the national professional or commercial register.Professional capability

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Quality Requirement Groupweight n/a

Assessment of qualitative aspects in accordance with the list of requirements.

Price Requirement Groupweight n/a

Assessment of the price in accordance with the list of requirements.

Best Price Quality Ratioweight n/a

The contract will be awarded on the basis of a combination of price and qualitative aspects as described in the list of requirements.

08Process & timeline

Publication on TenderNed
2024-10-03
Deadline for registering for site inspection
2[telefoonnummer verwijderd]:00 uur
Site inspection Den Haag
2[telefoonnummer verwijderd]:00-12:00 uur
Site inspection Amsterdam
2[telefoonnummer verwijderd]:00-12:00 uur
Deadline for submitting questions
2[telefoonnummer verwijderd]:00 uur
Availability of Clarification Note
2024-11-14
Deadline for submitting questions 2nd round
2[telefoonnummer verwijderd]:00 uur
Availability of 2nd Clarification Note
2024-11-28
Deadline for submitting Bids
2[telefoonnummer verwijderd]:00 uur
Assessment of Bids
2024-12-09 t/m 2024-12-18
Invitation of Top 3 for experience test
2024-12-20
Experience test
2025-01-14 en 2025-01-15
Verzenden voornemen tot gunning
2025-01-21
Verificatiebespreking voorlopige winnaar
2025-01-23
Einde bezwaartermijn
2[telefoonnummer verwijderd]:59 uur
Definitieve gunningmelding
2025-02-17
Ingangsdatum Raamovereenkomsten
2025-03-01

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Maas International B.V.SME9430×
2Heutink Primair Onderwijs B.V.SME89149×
3Eromesmarko B.V.SME89105×
4Gispen Nederland BVSME8992×
5Ahrend Nederland B.V.SME8758×
6Presikhaaf Schoolmeubelen B.V.SME8451×

11Tender documents

TN481501 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250320164408pdfMar 22, 2025 · 9 KB
Gecorrigeerde Bijlage 4 - Concept Raamovereenkomst d.d. 28112024docxNov 28, 2024 · 118 KB
Gecorrigeerde bijlage 2 - Prijsinvulformulier d.d. 28112024xlsxNov 28, 2024 · 34 KB
Nota van Inlichtingen 2 d.d. 28112024xlsxNov 28, 2024 · 24 KB
Bijlage - Making SENSE of FOODpdfNov 18, 2024 · 66 KB
TN481501 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241118114113pdfNov 18, 2024 · 9 KB
Nota van Inlichtingen 1 d.d. 14112024xlsxNov 14, 2024 · 37 KB
Gecorrigeerde bijlage 7- Overzicht afname koffie en huidig apparatuur d.d. 14112024xlsxNov 14, 2024 · 23 KB
Gecorrigeerde Bijlage 3 - Checklist lijst van Eisen d.d. 14112024xlsxNov 14, 2024 · 31 KB
Bijlage 1 - Algemene Inkoopvoorwaarden voor het verrichten van diensten HTH 2024docxOct 5, 2024 · 153 KB
Beschrijvend document koffie, thee en apparatuur d.d. 03102024docxOct 5, 2024 · 207 KB
TN481501 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241003164804pdfOct 5, 2024 · 9 KB

12Legal themes that may be relevant here

13Frequently asked questions

How should the grammage of the coffee be included in the price form?
The grammages are stated in the 'Corrected Annex 2 - Price Schedule' under the product costs tab. Bidders may propose their own type of coffee (bean) and the grammage used, provided this is indicated in the elaboration of requirement 1 (specifications coffee and equipment).
What are the rules regarding the availability of the machines?
A discussion was held regarding the requirement of 98% availability. The question was whether this percentage should be measured across the entire machine fleet instead of per individual machine, as 98% per machine is not considered realistic.
How is the failure to fully or properly comply with agreements handled?
In the event of partial or improper compliance with part of the agreement, Hotelschool The Hague will always contact the supplier to discuss this in advance.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 196K
median
€ 480K
p75
€ 1,5 mln
deze opdracht

Gegunde waarden in CPV 39 · leveringen n=792