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Legal database

Gemeente Hengelo · Open · 1 lots · 416187
Type
Services
72320000 · Database services
Estimated value
€ 625K
estimated
To deadline
-35d
May 12, 2026 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

The Municipality of Hengelo is looking for a supplier for a legal database including a generative AI tool for a maximum period of 6 years. The award is based on the best price-quality ratio.

Services · Open · European procedure

European
Contracting authority
Gemeente Hengelo
Contract type
Services
Open
Estimated value
€625,000
estimated value
Submission deadline
May 12, 2026
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72320000
Database services
Location
Netherlands
CharacteristicsCPV 72ServicesEU tenderlegal databaseMunicipality of Hengelolaw data

01What is being requested

Delivery of a searchable portal containing legal content, consisting of professional literature, article-based commentary, case law and a generative AI tool with explainability and source referencing. The contract has an expected value of €625,000 for a maximum duration of 6 years (3 years with 3 options of 1 year).

The Municipality of Hengelo wishes to contract one contractor for the service of a legal database.

72320000€ 625KServices
1Legal database€625,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure that the reference exactly meets the requirement of 24 licenses for a public law institution. Prepare the GVA and the statement from the Tax Administration in good time, as lead times may increase. Draft a concrete SROI plan that meets the Twente requirements for social engagement.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
SROI obligation of 5% of the contract sum, whereby an SROI plan of a maximum of 2 A4 pages must be submitted.Important
Signature must be by a representative from the Chamber of Commerce extract who is authorized to sign for the entire contract value.Important
AI tool must be present within the portal in accordance with the program of requirements.Important
No reservations: bidding subject to conditions or reservations leads to exclusion.Important
Anonymity: questions must be asked anonymously via Mercell.Important
No duplicate titles: the contractor must take over existing ongoing subscriptions.Important

04Can I take part?

Financial · 1
Possession of a statement from the Tax Administration regarding payment behavior and fulfillment of tax obligations (VOFG), not older than 6 months from the tender deadline.Financial
Technical · 1
Demonstrable experience in providing a legal database with at least 24 licenses for a public law institution (reference project may be a maximum of three years old).Technical
Other · 3
In possession of a Gedragsverklaring Aanbesteden (GVA), not older than two years from the tender deadline.Other
Statement that there is no Russian involvement in accordance with EU Regulation (EU) 833/2014.Other
Registration in the commercial register of the Chamber of Commerce; the signatory must be authorized for the entire contract value.Other

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Best Price Quality Ratio (BPKV)weight n/a

The award takes place based on the highest total score for quality and price. The price is calculated using the formula 'Relate price score to lowest price'.

07Value in context

€625,000

08Likely competitors

#Likely bidderFitWins
1Afas Software B.V.SME9984×
2Centric Netherlands B.V.SME9972×
3COMPAREX Nederland B.V.SME9964×
4Visma Roxit B.V.SME9929×
5PinkRoccade Local Government B.V.SME9866×
6Visma Raet B.V.SME9831×

09Tender documents

Gunningscriteria (wensen).pdfpdfMar 19, 2026 · 31 KB
Prijs.pdfpdfMar 19, 2026 · 31 KB
Beschrijving.pdfpdfMar 19, 2026 · 30 KB
Gunningscriteria 1 juridische databank gemeente Hengelo.pdfpdfMar 19, 2026 · 223 KB
Bijlage 1 Inhoudelijke dekking rechtsgebieden.pdfpdfMar 19, 2026 · 164 KB
Conceptovereenkomst juridische databank gemeente Hengelo.pdfpdfMar 19, 2026 · 353 KB
Formulier Referentie - kerncompetentie.docdocMar 19, 2026 · 35 KB
Twentse Klachtenregeling 2013 (herzien 2023).pdfpdfMar 19, 2026 · 62 KB
Programma van eisen Juridische Databank gemeente Hengelo.pdfpdfMar 19, 2026 · 157 KB
flowchart UEA.pdfpdfMar 19, 2026 · 95 KB
Gunningscriterium 2 juridische databank gemeente Hengelo.pdfpdfMar 19, 2026 · 74 KB
SROI Regionaal Versie 2026.pdfpdfMar 19, 2026 · 218 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the intended duration of the agreement for the legal database?
The agreement is entered into for a period of 3 years, with the option for the contracting authority to extend the agreement 3 times by 1 year, for a maximum duration of 6 years.
What specific functionalities must the legal database contain?
The assignment includes a searchable portal with professional literature (books and journals), article-based commentary, case law for the requested legal areas and a generative AI tool with explainability and source referencing.
When is the assignment expected to start?
The start date of the assignment is planned for week 27, on Wednesday, July 1, 2026.
What additional services are included in the delivery of the portal?
In addition to the legal content, the delivery also includes user management, alerts, support, links and library functionality.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
€ 625K

Gegunde waarden in CPV 72 · diensten n=1436