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AwardedSuppliesEuropeanOpen

iRvN - Software Reseller

Modulaire Gemeenschappelijke regeling Rijk van Nijmegen · Open · 384136
Type
Supplies
48000000
Estimated value
€ 20M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

This tender concerns the delivery of software, licenses, and associated advisory services by a software reseller for the Modulaire Gemeenschappelijke regeling Rijk van Nijmegen.

Supplies · Open · European procedure

European
Contracting authority
Modulaire Gemeenschappelijke regeling Rijk van Nijmegen
Contract type
Supplies
Open
Estimated value
€20,040,000
awarded value
Submission deadline
Ongoing
17:00
Scope
European
European procedure
Lots
Single contract
Main CPV code
48000000
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tender

01What is being requested

Delivery of software licenses, support, maintenance, and advisory services by a software broker. The assignment also includes the management of a digital customer portal and optimization of Azure costs during an initial term of 3 years.

The resale of all software licenses freely available on the market and/or software-related services that can be procured on-premises and/or as internet services, providing real-time insight into purchased products and services, and advising regarding further optimization and cost reduction. Further specification of the assignment is included in the Program of Requirements.

48000000Supplies

02Outcome

Awarded

Protinus IT B.V.

Award value
€20,040,000
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure a strong substantiation of the quality requirement by using concrete practical examples. Ensure that the customer portal complies with BIO requirements and guarantees an uptime of 99.5%. Be prepared for the strict requirement regarding the submission of vendor documentation.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
The contractor must standardly attach the original digital quote from the software vendor to every quote.Important
Submission of a vendor SLA is mandatory, even if the vendor does not have a formal SLA.Important
The contracting authority reserves the right to negotiate independently if a bid is at least 2% cheaper elsewhere.Important
All data and backups must be stored within the EEA.Important
Liability is contractually limited for general and professional liability.Important

05Can I take part?

Financial — Proof of a valid policy for professional liability for at least € 500,000 (a certificate from the insurer is sufficient).
Financial — General liability: € 1,250,000 per event with a maximum of € 2,500,000 per year; Professional liability: € 1,000,000 per event with a maximum of € 1,000,000 per year.

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Price and Qualityweight n/a

Assessment based on price and quality, using a case study regarding handling changing license models from an international supplier.

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Bidders in this segment

#Likely bidderFitWins
1Protinus IT B.V.SME10036×
2COMPAREX Nederland B.V.SME9963×
3Bechtle direct B.V.SME9642×
4CRAYON B.V.SME9618×
5Afas Software B.V.SME9596×
6Centric Netherlands B.V.SME9431×

10Tender documents

TN534474 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260129145038pdfJan 30, 2026 · 141 KB
Nota van inlichtingen 2025-08-07-1pdfAug 7, 2025 · 39 KB
Aanbestedingsleidraad Software Reseller v1.01pdfJul 22, 2025 · 1091 KB
Nota van inlichtingen 2025-07-22-1pdfJul 22, 2025 · 110 KB
Bijlage 4 - Programma van Eisen v1.01pdfJul 22, 2025 · 168 KB
Bijlage 7 - Invulformulier prijzenblad v1.01xlsxJul 22, 2025 · 22 KB
Bijlage 3 Verklaring geen Russische betrokkenheiddocxJun 28, 2025 · 36 KB
Bijlage 6 Licentie overzichtxlsxJun 28, 2025 · 26 KB
Bijlage 8 UEA (Uniform Europees AanbestedingsdocumentpdfJun 28, 2025 · 315 KB
Bijlage 5 Concept overeenkomstpdfJun 28, 2025 · 210 KB
TN534474 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250626163409pdfJun 28, 2025 · 8 KB
Bijlage 2 Formulier prijzenbladdocxJun 28, 2025 · 35 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the intended duration of the agreement?
The agreement has an initial term of three (3) years, with the possibility to extend it twice by a period of one (1) year each.
How are procurements under € 5,000 handled?
The contracting authority reserves the right to procure assignments under € 5,000 outside of the framework agreement. This is highly likely to occur.
What requirements are imposed on the vendor's SLA?
Submission of a vendor SLA is a mandatory part of the tender. If a vendor does not use a formal SLA, the bidder must provide a proposal or draft containing agreements on service, availability, and escalation.
Which version of the GIBIT applies to this assignment?
The applicable version of the GIBIT is specified in chapter 2.7.1 of the procurement guidelines.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
€ 20 mln

Gegunde waarden in CPV 48 · leveringen n=653