6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72200000
Estimated value
Not published
To deadline
8964d
Dec 31, 2050 · 17:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Tender for the delivery of an HR and PSA SaaS system for the Christelijke Onderwijs Groep and the Christelijke Hogeschool Ede, divided into two lots. The assignment covers the full lifecycle of the system, from implementation to management, for a total potential duration of nine years.
Services · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 72ServicesEU tenderHR softwarefinancial softwarepayroll system
01What is being requested
Delivery of a complete HR System including payroll administration, implementation, data migration, maintenance, updates, upgrades, and application management. The assignment is divided into two lots (COG and CHE) with an estimated value of € 3.5 million (including VAT) per lot and a duration of 3 years with 3 optional years of 3 years each.
COG and CHE intend to tender the software support for the HR, Financial, and Payroll process, including the implementation of the systems to be tendered.
02Strategic insight
Strategic insight · AI analysis
<ul Ensure that the offered software explicitly supports the CAO's for VO, MBO, and HO, as this is a crucial factor from the market consultation. When providing the qualitative substantiation, focus on user-friendliness, Self Service functionalities, and automation to meet the objectives of the assignment. In the case of a partnership, pay attention to joint and several liability and the necessity to submit a separate UEA for each participant.
03Points of attention
Important · 5
The solution must be a SAAS solution; an on-premise solution is explicitly excluded.Important
The supplier must support the CAO’s of the VO, MBO, and HO.Important
Tendering for two lots is possible, but results in two separate bids.Important
The Price sheet (Excel) and the Requirements (Word) must be submitted in both the original format and as a PDF version.Important
A waiting room construction of 12 months is provided for the second runner-up per lot.Important
04Can I take part?
Financial · 1
Comply with the financial/economic capacity requirements (as further described in chapter 4 and Annex H).Financial
Technical · 1
Comply with the technical/professional competence requirements (as further described in chapter 4 and Annex G).Technical
Exclusion ground · 1
No grounds for exclusion applicable (as described in chapter 4.2 and 5.1).Exclusion ground
05Exclusion grounds
Exclusion grounds (1)
- No grounds for exclusion applicable (as described in chapter 4.2 and 5.1).
06Award criteria
best price-quality ratioweight n/a
The assignment will be awarded to the most economically advantageous tender according to the best price-quality ratio award criterion.
Qualityweight n/a
Assessment of (sub)award criteria for quality, including the case presentation and the requirements from the Program of Requirements.
Priceweight n/a
Assessment of (sub)award criteria regarding price.
07Process & timeline
Publication of Tender Guidelines on TenderNed
2022-05-24
Deadline for questions (memorandum of inquiry round 1)
2[telefoonnummer verwijderd]:00
Availability of memorandum of inquiry
2022-06-18
Deadline for questions (memorandum of inquiry round 2)
2[telefoonnummer verwijderd]:00
Availability of memorandum of inquiry round 2
2022-07-07
Receipt of bids
2[telefoonnummer verwijderd]:00
Evaluation of supplier bids
2022-08-15 – 2022-09-12
Case presentation
2022-09-12 – 2022-09-16
Execution of test scripts
2022-09-16 – 2022-09-26
Provisional award decision
2022-09-27
Verification of submitted evidence
2022-09-26 – 2022-09-30
Expiration of the ‘stand still’ period
2022-10-17
Verzenden definitieve gunningsbrief
2022-10-18
Beoogde aanvangsdatum van de raamovereenkomst
2022-11-01
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME10084×
2Centric Netherlands B.V.SME10072×
3Visma Raet B.V.SME10031×
4Unit4 Business Software Netherlands B.V.SME9829×
5IJK B.V.SME9817×
6PinkRoccade Local Government B.V.SME9766×
10Tender documents
TN353732 - SF03 Aankondiging van een gegunde opdracht 20230410215257pdfApr 12, 2023 · 35 KB
Invulbijlage A - Uniform Europees Aanbestedingsdocument 1.1 - CHEpdfAug 7, 2022 · 2097 KB
Invulbijlage C - Prijsblad v1.2xlsxJul 27, 2022 · 50 KB
Invulbijlage D - Wensen (kwaliteit) 1.3xlsxJul 27, 2022 · 64 KB
Invulbijlage A - Uniform Europees Aanbestedingsdocument 1.1pdfJul 27, 2022 · 2097 KB
Integrale HR_PSA en financi��le software_Nota van Inlichtingen ronde 3pdfJul 22, 2022 · 506 KB
Conformiteitsverklaring Programma van EisendocxJul 22, 2022 · 25 KB
Verwerkersovereenkomst-COG-generiek-model 1.1docxJul 22, 2022 · 144 KB
IBP beleid COG versie 1.0pdfJul 12, 2022 · 616 KB
Nota van inlichtingen 2022-07-12-3pdfJul 12, 2022 · 2 KB
TN353732 - SF14 Kennisgeving van aanvullende informatie, informatie over een onvolledige procedure of rectificatie 20220711122318pdfJul 11, 2022 · 13 KB
Invulbijlage D - Wensen (kwaliteit) 1.1xlsxJul 8, 2022 · 64 KB
11Legal themes that may be relevant here
Advies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheldAdvies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 440> Meervoudig onderhandse aanbestedingsprocedure voor een (concessie)opdracht voor diensten voor het beschikbaar stellen, plaatsen,Advies 554> De klacht ziet op een Europese openbare aanbesteding voor het sluiten van raamovereenkomsten met meerdere ondernemers voor inhuuComplaint upheldAdvies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat
12Frequently asked questions
How is the selection for the case presentations and demos determined?
The response takes place per lot and the demo is attended by representatives of both lots. Case presentations are only given by parties that meet the requirements and where the difference in points with the highest bidder is smaller than the number of points that can be awarded for the demo.
What requirements are placed on the support of the absenteeism process?
The system must contain an intuitively built-in 'Wet verbetering poortwachter' process with activity monitoring. The case manager must be able to view the feedback from the work capacity specialist and the company doctor, whereby the invitation for the doctor's consultation is visible as a process step.
Must access to applications be registered per employee?
Yes, the contracting authority wishes to record in the system per employee which applications the person concerned has access to.
What is meant by the 'end date of assignment' in the documentation?
The end date of the assignment is the planned date on which the procurement assignment for external hiring ends.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436