ClosedServicesMarktconsultatie

ICT outsourcing of Workplace and Archive

Name: ICT outsourcing of Workplace and Archive
Creator: Het Utrechts Archief
Published: 2025-03-21
License: https://creativecommons.org/publicdomain/zero/1.0/

Het Utrechts Archief · Marktconsultatie · 371895

4 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Services

72000000

Estimated value

Not published

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence moderate

Het Utrechts Archief is conducting a market consultation to explore the possibilities for the outsourcing of workplace management and ICT infrastructure for archive management.

Services · Marktconsultatie · National procedure

Complete timeline

Contracting authority

Het Utrechts Archief

Contract type

Services

Marktconsultatie

Estimated value

Estimate not published

Submission deadline

Ongoing

Scope

National

National procedure

Lots

Single contract

Main CPV code

72000000

Location

Netherlands

CharacteristicsCPV 72Services

01What is being requested

Outsourcing of the ICT outsourcing of workplaces and the server and storage management for the digital depot. The assignment includes office automation, data center management, application and data services, network management, telephony, printer services, and Microsoft Cloud support.

Het Utrechts Archief is an organization focused on preserving, making accessible, and providing context to historical documents and information regarding the city of Utrecht and its surroundings. Het Utrechts Archief is looking for a solution for outsourcing both the workplaces and the server and storage management (the basis for archive management), with the aim of managing the digital environment more efficiently and making it future-proof. Het Utrechts Archief is seeking a sustainable solution for workplace and data storage management, where a workplace can be provided from an external solu

72000000Services

02Strategic insight

“

Strategic insight · AI analysis

Focus on the synergy between workplace management and the specific requirements for archive data. Investigate the possibilities for both Cloud and local solutions for the digital depot. Provide advice on the future-proofing of the digital environment.

Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 3

The responses must collectively fit on a maximum of 4 A4 pages.Important

The market consultation takes place in the Dutch language.Important

Participation in the market consultation is not a tender.Important

04Process & timeline

Publication market consultation

21 maart 2025

Submitting questions for the memorandum of inquiry

31 maart 2025 voor 10:00

Answering questions for the memorandum of inquiry

4 april 2025

Submitting response to market consultation questionnaire

11 april 2025 voor 10:00

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

06Likely competitors

#Likely bidderFitWins

1Centric Netherlands B.V.SME9656×

2KPN B.V.SME9627×

3Uno Automatiseringdiensten B.V.SME9615×

4PinkRoccade Local Government B.V.SME9534×

5Bechtle direct B.V.SME9525×

6PQR B.V.SME9425×

07Tender documents

TN517625 - EF04 Vooraankondiging die alleen ter informatie wordt gebruikt - algemene richtlijn 20250321150936pdfMar 21, 2025 · 7 KB

Het Utrechts Archief Marktconsultatiedocument 1v0pdfMar 21, 2025 · 117 KB

Bijlage 1 - Vragenformulier ten behoeve van de markconsultatie 1v0docxMar 21, 2025 · 35 KB

08Legal themes that may be relevant here

Advies 198> Dienstonderdeel van een Ministerie maakt afspraak met dienstonderdeel van een ander Ministerie voor het laten digitaliseren van Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In Advies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni

09Frequently asked questions

What is the purpose of this market consultation?

The purpose is to gain insight into the possibilities and impossibilities of the market for the outsourcing of workplaces and archive management. The responses from market parties will serve as an information source for the further description of the assignment, in order to optimize the alignment between demand and supply.

Which specific ICT components are being investigated for outsourcing?

The investigation focuses on outsourcing the workplaces and the server and storage management, which forms the basis for the archive management. In this, a sustainable solution is considered where the workplace is provided from an external solution.

Are local or cloud-based solutions being considered for the archive function?

Yes, it is being investigated to what extent the archive function can be provided locally or from the Cloud at this time or in the future, with the aim of managing the digital environment more efficiently and making it future-proof.

Automatically compiled from the official tender data and documents.

10Estimated value versus the market

p25
€ 327K

median
€ 800K

p75
€ 2,5 mln

deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436