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AwardedSuppliesEuropeanSME-friendlyOpen

ICT Hardware, Smartphones and Other

ICT NML · Open · 2 lots · 362072
Type
Supplies
30200000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This is an EU procurement for a framework agreement for the delivery of ICT hardware and peripherals for various government organizations. The award is based on the best price-quality ratio, in which a strategic partnership is central.

Supplies · Open · European procedure · SME-friendly

SME-friendlyEuropeanComplete timeline
Contracting authority
ICT NML
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
2
2 lots
Main CPV code
30200000
Location
Netherlands
CharacteristicsCPV 30SuppliesSME-friendlyEU tenderICT hardwaresmartphonesworkstations

01What is being requested

The contract concerns a framework agreement for the delivery of ICT hardware for both data centers as well as workstations, smartphones and other, with an initial duration until <strong style='color: inherit;'>31 December 2028.

The contract is divided into 2 lots: [newline]1. Delivery of ICT hardware data center; [newline]2. Delivery of ICT hardware workstations, smartphones and other.

30200000Supplies
1P1 - ICT hardware data center—
2P2 - ICT hardware workstations, smartphones and other—

02Breakdown by lot

P1 - ICT hardware data centern/a
P2 - ICT hardware workstations, smartphones and othern/a

Per-lot values not published — bars show only the lot breakdown.

03Strategic insight

“
Strategic insight · AI analysis
Ensure a strong substantiation of the <strong style='color: inherit;'>strategic partnership role by proactively describing advisory services and market insights. Ensure that the <strong style='color: inherit;'>service provision, such as CMDB links and ITSM integrations, is clearly included in the price. Be fully transparent about the <strong style='color: inherit;'>procurement process and the links between manufacturer and supplier to meet the quality requirement.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The price is calculated via a <strong style='color: inherit;'>fixed markup percentage of 3% for lot 1 and 4% for lot 2.Important
All described <strong style='color: inherit;'>additional services must be factored into the markup percentage.Important
Bidders must comply with the <strong style='color: inherit;'>GIBIT 2023 procurement conditions.Important
The award takes place via a <strong style='color: inherit;'>2-stage methodology where the second round only starts at a minimum score of 67 points.Important

05Can I take part?

Financial · 2
Stable company with guaranteed continuity; no negative continuity expectations in the most recent audit.Financial
Possession of market-conform business liability insurance with a minimum coverage of € 2,500,000 per event and a maximum of € 5,000,000 per year.Financial
Technical · 4
Experience with the delivery of ICT hardware data center (servers, storage, network components) to one client with a minimum turnover of € 2,000,000 excl. VAT and a sub-contract of at least € 500,000 excl. VAT in the past three years.Technical
Experience with the delivery of ICT hardware workstations and smartphones/tablets to one client with a minimum turnover of € 250,000 excl. VAT in the past three years.Technical
Experience in providing related services to municipal organizations (Lot 2).Technical
Demonstration of quality management (ISO 9001 or equivalent), information security (ISO 27001 or equivalent) and environmental management system (ISO 14001 or EMAS or equivalent).Technical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Qualityweight n/a

Assessment of qualitative criteria in Round 1, consisting of K1 Account Management, K2 Service Provision and K3 Procurement Prices.

Priceweight n/a

Assessment based on the declaration of agreement of the pricing sheet, where the price is determined by the procurement price from the manufacturer plus a fixed markup percentage.

08Process & timeline

Publication of announcement
19 december 2024
Closing date for questions 2nd Memorandum of Information
23 januari 2025
Making 2nd Memorandum of Information available
31 januari 2025
Closing date and time for digital submission
14 februari 2025 om 10.00 uur
Assessment of bids
Week 8-9 (2025)
Announcement of ranking Round 1
28 februari 2025
Presentation/interview
14 maart 2025
Announcement of intention to award
21 maart 2025
Intended commencement date Lot 1
1 mei 2025
Intended commencement date Lot 2
1 december 2025

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Odin Onderwijs B.V. h.o.d.n. CloudwiseSME100165×
2Dustin Netherlands B.V.SME100121×
3ARP Nederland B.V.SME100122×
4Bechtle direct B.V.SME10095×
5de Rolf groepUnknown10078×
6buyitdirect.com B.V.SME10036×

11Tender documents

TN491859 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250627115906pdfJun 29, 2025 · 12 KB
Inschrijvingsleidraad ICT Hardware, Smartphones en Overig (update 2e NvI)pdfJan 30, 2025 · 364 KB
Nota (2e) van Inlichtingen ICT Hardware 30..01.25pdfJan 30, 2025 · 63 KB
Nota (1e) van Inlichtingen ICT Hardware (17.01.2025)pdfJan 17, 2025 · 97 KB
TN491859 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250117170122pdfJan 17, 2025 · 12 KB
Bijlage 3.2 Conceptovereenkomst P2 (update 1e NvI)pdfJan 17, 2025 · 131 KB
Bijlage 2.2 PvE - P2 Levering ICT hardware werkplekken (update 1e NvI)pdfJan 17, 2025 · 112 KB
Bijlage 5 PrijzenbladpdfDec 20, 2024 · 63 KB
Bijlage 6.1 Referentieformulier P1docxDec 20, 2024 · 20 KB
Bijlage 7 AkkoordverklaringpdfDec 20, 2024 · 74 KB
Bijlage 4 Inkoopvoorwaarden GIBIT 2023pdfDec 20, 2024 · 1183 KB
TN491859 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241219142834pdfDec 20, 2024 · 12 KB

12Legal themes that may be relevant here

13Frequently asked questions

To which procurement conditions is the contract subject?
The contract is subject to the GIBIT 2023 Procurement Conditions of the Association of Dutch Municipalities.
Which topics are covered in the privacy and security section of the GIBIT conditions?
The conditions contain specific articles regarding the processor relationship (Article 28), information security (Article 29) and archiving (Article 30).
Which aspects of ICT performance are regulated under the GIBIT conditions?
The conditions regulate, among other things, the acceptance procedure (Article 1.2), implementation (Article 6), maintenance and support (Article 10) and the continuity guarantees (Article 36).
What is the content of the annexes to the tender guidelines?
The annexes include, among others, the Program of Requirements (PvE) per lot, the draft agreements, the GIBIT 2023 procurement conditions, the pricing sheet and reference forms.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
deze opdracht

Gegunde waarden in CPV 30 · leveringen n=1263