AwardedServicesEuropeanOpen
Caretaker for reception locations for Ukrainian displaced persons Municipality of Pekela
Gemeente Pekela · Open · 1 lots · 352598
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
98341140
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
The Municipality of Pekela is looking for a caretaker for the technical and facility management of two reception locations for Ukrainian refugees. The assignment will be carried out via a framework agreement for four years.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 98ServicesEU tendercaretakerproperty managementfacility services
01What is being requested
Assignment for the daily management, maintenance and coordination of the facilities at two reception locations for Ukrainian displaced persons. The activities comprise approximately 30 hours per week per location under a framework agreement for four years.
The reception of these refugees requires careful coordination of services and facilities to provide a safe, comfortable, and welcoming environment. The municipality is therefore looking for one property manager per location who, as a ‘caretaker’, is responsible for the daily management and maintenance of the reception location. The caretaker will play a crucial role in ensuring the livability and comfort of the residents by performing technical and facility tasks, resolving any issues, and maintaining contact with both residents, support staff, and other contractors.
1Caretaker for reception locations for Ukrainian displaced persons Municipality of Pekela—
02Outcome
Awarded
Vaste Taken B.V.
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure a strong project reference that specifically demonstrates experience with Ukrainian displaced persons. In the management plan, emphasize both the technical and social aspects of the assignment. Take the maximum hourly rates into account when preparing the price quotation.
04Points of attention
Important · 5
The hourly rate may not exceed € 45.00 excluding VAT.Important
The project leader to be deployed must be empathetic and communicatively skilled.Important
The caretaker must be able to perform BHV tasks.Important
Communication with the contracting authority may take place exclusively via TenderNed.Important
The framework agreement has a ceiling amount of € 600,000.00 excluding VAT.Important
05Can I take part?
Technical — Experience with the management of a reception for Ukrainian displaced persons: the candidate must have been successfully involved in at least one assignment as a caretaker or property manager in a complex for Ukrainian displaced persons in the last 3 years.
Professional capability — Registration in the Trade Register: the candidate must be registered in the professional or trade register according to the legislation of the country of establishment.
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality criterion 1: Management planweight n/a
Assessment of the proposed management plan.
Quality criterion 2: Experience and expertise of the personnelweight n/a
Assessment of the experience and expertise of the personnel to be deployed.
Quality criterion 3: Social cohesion and resident involvementweight n/a
Assessment of social cohesion and involvement with the residents.
Price componentweight n/a
Assessment of the price component of the bid.
08Process & timeline
Tender publication
09-10-2024
Submission of questions, no later than
16-1[telefoonnummer verwijderd] uur
Note of Clarification, award phase
24-10-2024
Submission of bids / closing date, no later than
25-11-2024 10.00 uur
Assessment of bids
Week 48
Intention to award and rejection letters
Week 49
Final award
20 dagen na voornemen tot gunning
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Vaste Taken B.V.SME711×
2Rentex BVSME612×
3D.V. Services B.V.SME601×
4Bender Detachering B.V.SME605×
5Cleaning Service SayadiUnknown591×
6Blue Guard B.V.SME591×
11Tender documents
TN490532 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250204092859pdfFeb 5, 2025 · 11 KB
Bijlage 6 - Algemene inkoopvoorwaarden Gemeente Pekela 2021pdfOct 10, 2024 · 238 KB
Bijlage 4 - Opgaveformulier referentiedocxOct 10, 2024 · 15 KB
Bijlage 7 - Handleiding voor ondernemingenpdfOct 10, 2024 · 776 KB
Bijlage 5 - Concept-raamovereenkomst HuismeesterdocxOct 10, 2024 · 50 KB
Bijlage 1 - InschrijvingsformulierdocxOct 10, 2024 · 18 KB
Bijlage 2 - Verklaring combinatievormingdocxOct 10, 2024 · 15 KB
Aanbestedingsleidraad - Huismeester opvanglocaties Oekraiense ontheemden gemeente PekelapdfOct 10, 2024 · 830 KB
TN490532 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241009123247pdfOct 10, 2024 · 11 KB
Bijlage 3 - Uniform Europees AanbestedingsdocumentpdfOct 10, 2024 · 1489 KB
12Legal themes that may be relevant here
Advies 520> De klacht ziet op een Europese openbare procedure voor een overheidsopdracht voor leveringen voor het werkend opleveren en vervoComplaint dismissedAdvies 458> Nationale openbare aanbesteding voor een overheidsopdracht voor werken voor het groot onderhoud van een provinciale weg waarondeAdvies 413> Onder een dynamisch aankoopsysteem is een uitnodiging tot inschrijving gedaan voor een opdracht tot het uitvoeren van projectmanAdvies 389> Meervoudig onderhandse procedure voor een overheidsopdracht voor diensten betreffende het projectmanagement voor de renovatie vaAdvies 283> Beklaagde heeft namens drie aanbestedende diensten een Europese niet-openbare aanbestedingsprocedure aangekondigd voor een door
13Frequently asked questions
What is the core task of the caretaker at the reception locations?
The caretaker is responsible for the daily management, technical maintenance, and facility tasks of the reception location. Additionally, the caretaker acts as a point of contact for residents, support staff, and other contractors to ensure livability and comfort.
Which responsibilities fall under the daily management of the location?
Responsibilities include performing technical and facility tasks, resolving any issues, and coordinating services and facilities to provide a safe and welcoming environment for the Ukrainian displaced persons.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 411K
€ 411K
median
€ 1,0 mln
€ 1,0 mln
p75
€ 8,0 mln
€ 8,0 mln
deze opdracht
Gegunde waarden in CPV 98 · diensten n=267