The Municipality of Ede wishes to procure a new e-HRM application including payroll processing. The current agreement expires on 31 December 2027, making a new procurement necessary. The new solution must integrate with existing systems, maintain the HR administration as the master data source, and adhere to the principle of 'enter once, use many times'. Key terms are integrity, self-service, and reducing administrative burden. The solution must provide a user-friendly self-service portal for employees, robust payroll processing, and a central, secure database for personnel data. Additionally, the system must comply with Dutch privacy legislation (AVG), IT security, and reporting requirements. The tender is open, focused on supplies, and requires a supplier with experience in public sector HR systems. The municipality expects a solution that is scalable, easy to maintain, and reduces the administrative burden for HR staff.
Supplies · Open · European procedure
01What is being requested
The Municipality of Ede wishes to procure a new e-HRM application including payroll processing. The current agreement expires on 31 December 2027, making a new procurement necessary. The new solution must integrate with existing systems, maintain the HR administration as the master data source, and adhere to the principle of 'enter once, use many times'. Key terms are integrity, self-service, and reducing administrative burden. The solution must provide a user-friendly self-service portal for employees, robust payroll processing, and a central, secure database for personnel data. Additionally, the system must comply with Dutch privacy legislation (AVG), IT security, and reporting requirements. The tender is open, focused on supplies, and requires a supplier with experience in public sector HR systems. The municipality expects a solution that is scalable, easy to maintain, and reduces the administrative burden for HR staff.
The contracting authority wishes to enter into a new agreement for an e-HRM application including payroll processing. The current agreement expires automatically on 31 December 2027 and must therefore be re-tendered. The most important key terms for this HR application are integrity, self-service, and reducing administrative burden. Within our organization, the HR administration is the master data source containing employee data that provides other applications and processes with the necessary information. We apply the principle of 'enter once, use many times' as much as possible.
02Outcome
AFAS Software B.V.
03Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
04Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
05Bidders in this segment
06Legal themes that may be relevant here
07Frequently asked questions
What is the purpose of the new e-HRM application?
Which principles are central to the new HR solution?
Why has this tender been conducted?
Automatically compiled from the official tender data and documents.
08Estimated value versus the market
€ 350K
€ 737K
€ 1,9 mln
Gegunde waarden in CPV 48 · leveringen n=653