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AwardedSuppliesEuropeanOpen

The delivery and implementation of an ERP system on a SaaS basis

Orionis Walcheren · Open · 1 lots · 369257
Type
Supplies
48000000
Estimated value
€ 2,81M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
6 criteria
Assess manuallyconfidence high

Tender for the delivery and implementation of a SaaS ERP system for Orionis Walcheren with a duration of four years after implementation.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Orionis Walcheren
Contract type
Supplies
Open
Estimated value
€2,806,000
awarded value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tender

01What is being requested

Delivery and implementation of a SaaS ERP system for Orionis Walcheren with an initial duration of 4 years after completion of the implementation.

Orionis Walcheren in Vlissingen wishes to enter into an agreement with a single contractor for the delivery, implementation, maintenance, and support of an ERP system on a SaaS basis. It is requested to consult the tender documents for more information. All entrepreneurs who meet the requirements are invited to submit a bid. This can be done independently, as a partnership, and/or by making use of third parties and/or subcontractors.

48000000Supplies
1The delivery and implementation of an ERP system on a SaaS basis—

02Outcome

Awarded

A.B. Software & Consultancy B.V.

Award value
€2,806,000
Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
When focusing on the qualitative components, pay attention to the maximum page limits for written submissions. Ensure a strong substantiation of the implementation strategy given the tight deadlines. Take into account the specific requirements regarding information security and certifications.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
The application must function fully via the web browser without local software.Important
The implementation is preferred as a big bang.Important
The liability for personal and property damage is limited to € 1,250,000 per event with a maximum of € 2,500,000.Important
The penalty for breach of the confidentiality obligation amounts to € 10,000 per violation.Important
The price indexation for ongoing fees takes place annually on 1 January.Important

05Can I take part?

Financial — Specific suitability requirements regarding insurance in accordance with paragraph 4.3.1 of the tender guidelines.
Technical — Demonstration of an ISAE3402 Type II statement.

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Quality 1. Implementation1.500 punten

Written, maximum of six A4 pages.

Quality 2. ICT and helpdesk2.400 punten

Written, maximum of six A4 pages.

Quality 3. Requirements and wishes10.796,33 punten

Written via Program of Requirements.

Quality 4. Demo1.750 punten

Oral demonstration.

Quality 5. SROI500 punten

Written assessment.

Price7.500 punten

Assessment based on price.

08Process & timeline

Start implementation
2025-07-01
Final end date of implementation phase
2025-12-31
Go-live
2025-11-01

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Visma Circle B.V.SME9930×
2Afas Software B.V.SME9396×
3Centric Netherlands B.V.SME9231×
4Unit4 Business Software Netherlands B.V.SME9228×
5Visma Raet B.V.SME8926×
6COMPAREX Nederland B.V.SME8863×

11Tender documents

TN513584 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250709095135pdfJul 10, 2025 · 11 KB
6. Programma van eisen en wensen_vNa NVI 2xlsxApr 2, 2025 · 107 KB
Nota van inlichtingen 2 ERP-systeempdfApr 2, 2025 · 204 KB
Bijlage Democalculatie (vraag 48 NVI2)xlsxApr 2, 2025 · 30 KB
Nota van inlichtingen 1 ERP-systeempdfMar 19, 2025 · 366 KB
1a. Gibit_2023_toelichting_vPublpdfMar 1, 2025 · 486 KB
11. Format SROI_vPublxlsxMar 1, 2025 · 47 KB
7. Prijzenblad_vPublxlsxMar 1, 2025 · 20 KB
5. Concept verwerkersovereenkomst-Orionis-Walcheren_vPublpdfMar 1, 2025 · 224 KB
9. Beleid informatiebeveiliging en privacy_vPublpdfMar 1, 2025 · 67 KB
8. Inpasbaarheid informatiesystemen_vPublpdfMar 1, 2025 · 260 KB
4. Concept wachtkamerovereenkomst_vPublpdfMar 1, 2025 · 104 KB

12Legal themes that may be relevant here

13Frequently asked questions

On which components is the qualitative assessment based?
The qualitative assessment consists of the components Implementation (max. 1,500 points), ICT and helpdesk (max. 2,400 points), Requirements and wishes via the Program of Requirements (max. 10,796.33 points), an oral Demo (max. 1,750 points) and SROI (max. 500 points).
How is the distribution between quality and price determined during the award?
The total score is based on a maximum of 24,446.33 points, whereby the qualitative components and the price (max. 7,500 points) jointly determine the award.
In what manner can a bid be submitted?
Entrepreneurs can submit a bid on an independent basis, as part of a partnership, and/or by making use of third parties and/or subcontractors.
What are the guidelines regarding audits by the contracting authority?
The principle of the contracting authority is to perform an audit no more than annually, unless there is reasonable cause to audit more frequently.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653