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Haarlemse VvE approach 2026 - 2030

Gemeente Haarlem · Open · 2 lots · 426631
Type
Services
71314000 · Energy and related ser
Estimated value
Not published
To deadline
24d
Jul 10, 2026 · 09:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Promising — consider biddingconfidence high

This tender concerns the execution of the Haarlemse VvE approach for the period 2026-2030, divided into two lots for different types of VvE's. The contracting authority seeks partners for integrated advice, guidance, and support in the sustainability of associations of owners.

Services · Open · European procedure · SME-friendly

SME-friendlySustainability countsEuropean1 exclusion grounds
Contracting authority
Gemeente Haarlem
Noord-Holland
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
July 10, 2026
09:00
Scope
European
European procedure
Lots
2
2 lots
Main CPV code
71314000
Energy and related services
Location
Haarlem, Noord-Holland
CharacteristicsCPV 71ServicesSME-friendlyEU tenderGreen / SPPSustainability of VvE'sWarmteprogrammaCO2 reduction

01What is being requested

The assignment concerns the Haarlemse VvE aanpak 2026 – 2030, consisting of two lots for informing, advising, and stimulating VvE's regarding sustainability, support during decision-making, and guidance with subsidy applications. The duration is a framework agreement of five (5) years with an option for one extension of five (5) years. The total scope for Lot 1 is € 1,715,000 and for Lot 2 € 272,500 over the first five years.

With this tender, the Contracting Authority seeks market parties that contribute to the objectives of the Warmteprogramma 2026 – 2030 and the Haarlemse Routekaart Duurzaamheid 2024. In summary, the execution consists of: • Informing, advising, and stimulating VvE’s regarding insulation, ventilation, infiltration, and installation measures for gas-free heating and cooling facilities; • Supporting VvE’s from decision-making to execution; • Guiding VvE’s in applying for national and municipal subsidies and financing.

71314000Services
1Large and Small VvE's—
2Mini VvE's—

02Breakdown by lot

Large and Small VvE'sn/a
Mini VvE'sn/a

Per-lot values not published — bars show only the lot breakdown.

03Strategic insight

“
Strategic insight · AI analysis
<ul Ensure a strong substantiation of the technical core competencies, specifically aimed at integrated advice (energy, installation, ventilation) and experience with complex VvE forms such as mixed or speckled VvE's. Prepare for a long-term collaboration; the municipality emphasizes that the assignment is a joint development task that requires investments in time and capacity. Check whether your quality certification (ISO 9001 or equivalent) and insurance policy exactly meet the stated minimum standards to prevent exclusion.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
Waiting room construction: The next party that does not qualify for an award will be placed in the waiting room via a Waiting Room Agreement.Important
Reference projects: References must have been carried out in the last three (3) years and must meet specific requirements per core competency.Important
Insurance: The coverage must be valid throughout the entire duration of the framework agreement.Important
UEA restriction: In the digital tool, the UEA cannot be saved mid-way.Important
GVA turnaround time: Obtaining the Gedragsverklaring Aanbesteden (GVA) can take several weeks.Important

05Can I take part?

Financial · 1
The bidder must be a stable enterprise with guaranteed continuity during the term, including extensions. Bidders subject to audit requirements must submit a recent auditor's report without negative continuity expectations.Financial
Technical · 3
Demonstrable experience with three core competencies (integrated advice for gas-free living, area-oriented approach, and experience with Mixed/Speckled VvE's/heritage) gained in the last three years.Technical
Possession of a quality system certificate based on the NEN-EN-ISO 9001:2015 standard or equivalent.Technical
Possession of adequate insurance for legal and/or professional liability with a minimum coverage of € 500,000 per event and a maximum of € 1,000,000 per year.Technical
Professional capability · 1
Registration in the commercial register of the Kamer van Koophandel (or equivalent).Professional capability
Exclusion ground · 1
Submission of a legally signed Uniform European Procurement Document (UEA) and the provision of a Gedragsverklaring Aanbesteden (GVA) that is no more than two years old.Exclusion ground

06Exclusion grounds

Exclusion grounds (1)
  • Submission of a legally signed Uniform European Procurement Document (UEA) and the provision of a Gedragsverklaring Aanbesteden (GVA) that is no more than two years old.

07Award criteria

Qualityweight n/a

Assessment of the quality of the service provision.

Priceweight n/a

Assessment of the price.

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Regionaal Energieloket Projecten B.V.SME10015×
2Haskoning Nederland B.V.SME98129×
3Sweco Nederland B.V. SME9895×
4Licht Groen B.V.SME9825×
5Witteveen+Bos Raadgevende ingenieurs B.V.SME9888×
6Arcadis Nederland B.V.SME96151×

10Tender documents

Bijlage 2 Opdrachtomschrijving en PvE en GCpdfMay 28, 2026 · 626 KB
Bijlage 10 Haarlemse Routekaart Duurzaamheid Route-voor-CO2-reductiepdfMay 28, 2026 · 6782 KB
Bijlage 12 VvE Preadvies Rapport SjabloonpdfMay 28, 2026 · 1053 KB
Bijlage 3 Concept RaamovereenkomstpdfMay 28, 2026 · 240 KB
Bijlage 11 Verslaglegging marktconsultatie Haarlemse VvE aanpak 2026-2030pdfMay 28, 2026 · 439 KB
Bijlage 1 Algemene Inkoopvoorwaarden DienstenpdfMay 28, 2026 · 106 KB
Bijlage 4 Concept WachtkamerovereenkomstpdfMay 28, 2026 · 112 KB
Bijlage 7 Protocol-SROIpdfMay 28, 2026 · 108 KB
uea_591877_20260527145705pdfMay 28, 2026 · 526 KB
Aanbestedingsleidraad v1.0 DEFpdfMay 28, 2026 · 563 KB
Bijlage 8a Prijzenblad perceel 1xlsxMay 28, 2026 · 13 KB
Bijlage 5 concept verwerkersovereenkomstpdfMay 28, 2026 · 434 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the core of the assignment for the Haarlemse VvE aanpak?
The assignment entails informing, advising, and stimulating VvE's regarding insulation, ventilation, infiltration, and installation measures for gas-free heating and cooling. Additionally, VvE's are supported during decision-making and guided in applying for national and municipal subsidies and financing.
To which policy objectives does the assignment contribute?
The execution contributes to the objectives of the Warmteprogramma 2026 – 2030 and the Haarlemse Routekaart Duurzaamheid 2024.
What is the difference in approach between the various target groups?
For the Large and Small VvE's, work is conducted both area-oriented (track 1) and city-wide (track 2), with an emphasis on the area-oriented approach. For the Mini VvE's, which comprise approximately 2,900 units, customized advice is not possible and a specific approach for this target group must be developed.
Which principles are leading for the Warmteprogramma?
The principles are sustainability, reliability, affordability, and collaboration with the city. In this context, principles such as a well-organizable heat demand, integration into neighborhoods, and utilizing natural transition moments are important.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 341K
median
€ 992K
p75
€ 6,5 mln
deze opdracht

Gegunde waarden in CPV 71 · diensten n=2713