ClosedSuppliesEuropeanOpen
Municipality of Leusden - Case Management System
Gemeente Leusden · Open · 1 lots · 394346
3
3 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This concerns the supply and implementation of a case management system where the GIBIT 2023 procurement terms and conditions apply.
Supplies · Open · European procedure
European
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Supply of a case management system and associated ICT Service, including implementation, maintenance, and support in accordance with the GIBIT 2023 terms and conditions.
The scope includes: n• Supply and implementation of the case management system (incl. configuration and migration) n• Integrations with existing systems (e.g., DMS, BRP, e-Herkenning) n• Training and support for users n• Maintenance, support, and further development during the contract period
11—
02Strategic insight
Strategic insight · AI analysis
Ensure a thorough risk analysis in the bid to prevent unforeseen costs when making adjustments to the application landscape. Take full responsibility for drafting a detailed Implementation Plan, including conversion and integrations. Take into account the final deadlines for implementation and the obligation to comply with interoperability requirements.
03Points of attention
Important · 6
The supplier is the lead party for the Implementation Plan.Important
Specific end dates for the Implementation are final in all cases.Important
The supplier must address the risk analysis in the bid.Important
In case of dependency on third parties, the responsibility lies with the supplier to report if Remote Service is involved.Important
The ICT Service must comply with the Municipal ICT quality standards.Important
In the event of a second rejection during the Acceptance Procedure, the agreement may be dissolved.Important
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME10098×
2Visma Circle B.V.SME10029×
3Visma Roxit B.V.SME10027×
4NotuBiz Nederland b.v.SME10015×
5PinkRoccade Local Government B.V.SME9962×
6Unit4 Business Software Netherlands B.V.SME9927×
07Tender documents
Nota van inlichtingen 2 Zaaksysteem - LEUzipNov 7, 2025 · 123 KB
TN548345 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251021142251pdfOct 21, 2025 · 9 KB
Nota van inlichtingen 1 Zaaksysteem - LEUzipOct 21, 2025 · 167 KB
Bijlage C - Nota van Inlichtingen sjabloonxlsxSep 28, 2025 · 11 KB
Bijlage A - PvE en Wensen Zaaksysteem - LEUpdfSep 28, 2025 · 262 KB
Bijlage B - Uniform Europees Aanbestedingsdocument (UEA)pdfSep 28, 2025 · 349 KB
Bijlage G - Inkoopvoorwaarden GIBIT 2023pdfSep 28, 2025 · 652 KB
TN548345 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250926081737pdfSep 28, 2025 · 8 KB
Bijlage F - (Concept-)OvereenkomstpdfSep 28, 2025 · 167 KB
Bijlage I - (Concept-)WachtkamerovereenkomstpdfSep 28, 2025 · 122 KB
Bijlage E - PrijsinvulformulierxlsxSep 28, 2025 · 15 KB
Bijlage H - (Concept-) VerwerkersovereenkomstpdfSep 28, 2025 · 291 KB
08Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
09Frequently asked questions
What is the scope of the assignment for the new case management system?
The assignment includes the supply and implementation of the case management system, including configuration and migration. Additionally, integrations with existing systems such as DMS, BRP, and e-Herkenning are required, as well as training and support for users and continuous maintenance and further development during the contract period.
Which procurement terms and conditions apply to this assignment?
The GIBIT 2023 Procurement Terms and Conditions of the Association of Netherlands Municipalities apply to this assignment. These terms regulate, among other things, the implementation of ICT services, acceptance procedures, maintenance, support, information security, and the processing relationship.
How are privacy and data processing regulated during execution?
Execution is subject to the General Data Protection Regulation (GDPR) and the GDPR Implementation Act (UAVG). Work is performed using a specific data processing agreement in which the agreements between the controller (Municipality of Leusden) and the processor regarding the processing of personal data are established.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653