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AwardedServicesEuropeanOpen

Financial Information System

Gemeente Heerlen · Open · 1 lots · 383738
Type
Services
72000000
Estimated value
€ 1,00M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Municipality of Heerlen is looking for a supplier for an integrated Financial Information System as a SaaS solution. The assignment includes implementation, interfaces, maintenance, and support for a period of five years.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Heerlen
Contract type
Services
Open
Estimated value
€1,000,000
estimated value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72000000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

The assignment concerns the operational delivery, provision, maintenance, and support of a SaaS solution for a Financial Information System. The term of the agreement is 5 years, including implementation and the initial term.

THIS IS A PRIOR INFORMATION NOTICE TO INFORM THE MARKET OF THIS UPCOMING PROCUREMENT. CONTRACT NOTICE IS SCHEDULED FOR 11 JULY 2025.

72000000€ 1,00MServices
1Financial Information System€1,000,000

02Outcome

Awarded

Afas Software B.V.

Bidders
4

03Strategic insight

“
Strategic insight · AI analysis
Ensure an unconditional bid without reservations in the general terms and conditions. Coordinate the Social Return implementation carefully with the coordinator. Focus the proposition on a SaaS solution that aligns seamlessly with the municipality's digital ambitions.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 7
The bid must be unconditional to prevent exclusion.Important
A waiting room construction applies to the second-placed party.Important
The bidder is obliged to provide Social Return of at least 2% of the contract value.Important
The system must comply with the GIBIT conditions.Important
The solution must comply with the BIO standards for information security.Important
Variants are not accepted in the bid.Important
The bid has a validity period of at least 90 days.Important

05Can I take part?

Financial · 1
Financial and economic standing.Financial
Technical · 3
Coverage against liability risks.Technical
Reference.Technical
Quality assurance.Technical
Professional capability · 1
Professional competence.Professional capability
Other · 1
Compliance with grounds for exclusion (mandatory and optional).Other

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

qualityweight n/a

Assessment of the quality.

priceweight n/a

Assessment of the price.

best price-quality ratioweight n/a

The award will take place on the basis of the best price-quality ratio.

08Process & timeline

implementation
1 januari 2025 tot en met 31 december 2025
realization of interfaces
1 januari 2025 tot en met 31 december 2027
maintenance and support (initial term)
1 januari 2026 tot en met 31 december 2029
expected go-live
1 januari 2026
aftercare period
tot uiterlijk 31 maart 2026

09Value in context

€1,000,000

10Bidders in this segment

#Likely bidderFitWins
1Afas Software B.V.SME10084×
2Centric Netherlands B.V.SME10072×
3PinkRoccade Local Government B.V.SME10066×
4COMPAREX Nederland B.V.SME10064×
5Visma Raet B.V.SME10031×
6Visma Roxit B.V.SME10029×

11Tender documents

TN533975 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251223104416pdfDec 24, 2025 · 143 KB
Nota van inlichtingen 2025-09-12-1pdfSep 12, 2025 · 20 KB
20250901_InformatiebijeenkomstpdfSep 1, 2025 · 1015 KB
Nota van inlichtingen 2025-08-30-1pdfAug 30, 2025 · 182 KB
_Beschrijvend Document FIS Gemeente HeerlenpdfJul 11, 2025 · 572 KB
Bijlage 3 Concept Overeenkomst FISpdfJul 11, 2025 · 271 KB
Bijlage 4 Klachtenregeling AanbestedenpdfJul 11, 2025 · 131 KB
TN533975 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250709154708pdfJul 11, 2025 · 9 KB
Bijlage 2 Gegevens Gemeente VoerendaalpdfJul 11, 2025 · 215 KB
Bijlage 1.1 ArchitectuurplaatpdfJul 11, 2025 · 315 KB
Bijlage 1 FunctenTechnUitgangspuntenxlsxJul 11, 2025 · 121 KB
PrijsinvulformulierFISxlsxJul 11, 2025 · 103 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the scope of the obligation for preventive and innovative maintenance?
All preventive and innovative maintenance, including updates and upgrades as stated in articles 10.12 through 10.14 of the GIBIT 2023, must be made available free of charge within the existing financial agreements during the contract period.
Under what conditions can extra costs for maintenance be passed on?
Only circumstances that are unforeseen, unforeseeable, or not attributable, according to the conditions as stated in articles 11.0 and 11.10 of the GIBIT 2023, may be passed on.
What are the conditions regarding the storage of personal data?
The obligations do not apply as long as the personal data remains within the European Economic Area (EEA).
What is the core of the assignment for the Financial Information System?
The assignment concerns the provision as a SaaS service, management, and (continuous) development of an integral solution for a Financial Information System in accordance with the described objectives, ambitions, vision, and principles.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
€ 1,0 mln

Gegunde waarden in CPV 72 · diensten n=1436