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Farmer Data Collection Service Provision in Africa

Stichting IDH · Restricted · 1 lots · 387984
Type
Services
72300000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

A four-year framework agreement for conducting data collection among smallholder farmers in Africa. The contracting authority is looking for a partner that is operational in at least five African countries and possesses proven experience.

Services · Restricted · European procedure

European1 exclusion groundsComplete timeline
Contracting authority
Stichting IDH
Contract type
Services
Restricted
Estimated value
Estimate not published
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72300000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

The provision of data collection services in Africa for a four-year framework agreement. The assignment includes annual surveys of 300–400 farmers per assignment for various agricultural products.

IDH aims to select a service provider(s) who will be responsible for conducting standardized data collection from smallholder farmers (“SHFs”) in support of IDH’s business engagement with agribusinesses in Africa, using the criteria described in this Assignment.

72300000Services
1IDH Farmer Data Collection Service Provision in Africa—

02Strategic insight

“
Strategic insight · AI analysis
Ensure a very detailed quality control in the methodological proposal. Explicitly demonstrate the tracking capabilities for longitudinal data collection to offer additional value. Present the fictitious case in Tanzania with a transparent and logical budget structure.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
Overhead costs must be allocated proportionally to each survey instead of as standalone costs.Important
The financial bid must contain both pre- and post-VAT prices.Important
The use of AI must comply with the EU AI Act and GDPR guidelines.Important
There is no financial compensation for the pilot assignment in phase 2.Important
Personnel costs are subject to an annual adjustment via the CBS LCI with a maximum of 3%.Important

04Can I take part?

Financial · 1
Audited financial statements from the last fiscal period demonstrating a capacity for projects with a value above € 200,000 for each requesting entity.Financial
Technical · 1
Operational capacity to mobilize surveys in at least five African focus countries from the provided list.Technical
Exclusion ground · 1
Submission of a Declaration of Conduct for Tendering or an equivalent document from the country of establishment that is no more than two years old.Exclusion ground

05Exclusion grounds

Exclusion grounds (1)
  • Submission of a Declaration of Conduct for Tendering or an equivalent document from the country of establishment that is no more than two years old.

06Award criteria

Track Record & Experience10 punten

The delivery of at least 3 case studies of projects with a value of each ≥ € 24,000 since 2019.

07Process & timeline

Technical Proposal Submission Deadline
2025-09-10T12:00:00+00:00
Contract period start
2026-01-01
Contract period end
2029-12-31

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Capgemini Nederland BV - OverallSME7624×
2Conclusion B.V.SME7318×
3Sogeti Nederland B.V. SME6816×
4TriOpSys B.V.SME619×
5Haskoning Nederland B.V.SME608×
6Centric Netherlands B.V.SME5756×

10Tender documents

Selection Guidelines for IDH Farmer Data Collection in Africa (TN 539333)pdfAug 26, 2025 · 880 KB
Information Notice - Farmer Data Collection Tender - Selection phasepdfAug 22, 2025 · 353 KB
Annex 8 - Data Processing Agreement templatedocxJul 31, 2025 · 67 KB
Annex 5 - Model Reference Declaration Form - templatedocxJul 31, 2025 · 189 KB
Annex 4 - Request to Participate FormdocxJul 31, 2025 · 197 KB
Annex 3 - IDH General Terms and Conditions of ServicespdfJul 31, 2025 · 236 KB
Annex 2 - IDH Framework Agreement TemplatedocxJul 31, 2025 · 730 KB
Annex 9 - IDH Budget templatexlsxJul 31, 2025 · 19 KB
TN539333 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250730111328pdfJul 31, 2025 · 7 KB
Annex 7 - European Single Procurement DocumentpdfJul 31, 2025 · 80 KB
Annex 1 - Statement of acceptancepdfJul 31, 2025 · 206 KB
Annex 10 - Statement on grounds of exclusiondocxJul 31, 2025 · 350 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the intended duration of the agreement?
The assignment concerns a framework agreement for a period of 4 years, running from 2026 through 2030.
Will the assignment be awarded to one party or multiple parties?
Only a single provider or one consortium will be selected for the execution of the assignment.
What is the purpose of the data collection by the service provider?
The selected service provider is responsible for conducting standardized data collection from smallholder farmers in Africa to support IDH's business engagement with agribusinesses.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436