OpenServicesEuropeanOpen
Facilities Management Information System (FMIS)
Technische Universiteit Eindhoven · Open · 1 lots · 419335
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000 · IT services: consultan
Estimated value
Not published
To deadline
-15d
Jun 1, 2026 · 11:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
Technische Universiteit Eindhoven is looking for an integrated Facilities Management Information System (FMIS) that supports a wide range of facility processes, from space and asset management to contract and order management, with strong integration and reporting functionalities.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tenderFMISFacilitiesReal estate system
01What is being requested
Supply of a Facilities Management Information System (FMIS) for the Technische Universiteit Eindhoven, including functionalities for, among others, self-service portal, app, reservation management, space management, business intelligence, contract management, asset management, MJOP, knowledge management, reporting management, order management, service level management, project-based working, visitor registration, access management and workflow management.
Supply, implementation, and maintenance of a cloud-based Facilities Management Information System software (FMIS), according to the requirements, wishes, and conditions described in this tender. It is not a civil engineering project but a software procurement for facility and real estate processes. The scope consists of the following components of our facility and real estate processes: - Reservation management - Space management - Asset management - Reporting and work order management - Multi-year Maintenance Planning - Contract management within the domains of facility services and real e
1Facilities Management Information System (FMIS)—
02Strategic insight
Strategic insight · AI analysis
<ul Ensure a solution that offers strong integration capabilities with existing systems such as Microsoft 365, Unit4 and the central data platform of the TU/e. Focus on the modular functionalities such as asset management and MJOP, where specific standards such as NEN 2767 and NEN 2580 must be strictly supported. The emphasis should be on a user-friendly interface for both the end user (via self-service and app) and the operator (via workflow and dashboarding).
03Points of attention
Important · 8
FMIS must feature an open API for data export and import.Important
The FMIS app must be suitable for iOS, Android and Windows.Important
Integration with Microsoft 365 (Outlook) is required for reservations.Important
Integration with Unit4 and Pro-Actis is necessary for financial data.Important
Data must be able to be exchanged bidirectionally with the internal data platform of the TU/e via API.Important
Space management must be able to integrate with BIM models and be able to read <strong*.dwg/dxf files.Important
Asset management must support the NEN 2767 standard for condition assessments.Important
MJOP must be able to cover a period of at least fifteen years into the future.Important
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9832×
2Centric Netherlands B.V.SME9756×
3PQR B.V.SME9725×
4Visma Roxit B.V.SME9616×
5Protinus IT B.V.SME9532×
6Bechtle direct B.V.SME9525×
07Tender documents
BIJLAGE ChecklistdocxApr 10, 2026 · 39 KB
Technische en beroepsbekwaamheid OmvangdocApr 10, 2026 · 113 KB
Technische en beroepsbekwaamheid, ComplexiteitdocApr 10, 2026 · 110 KB
TN579815 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260409103000pdfApr 10, 2026 · 201 KB
uea_579815_20260409102756pdfApr 10, 2026 · 492 KB
Format Verwerkersovereenkomst - NLpdfApr 10, 2026 · 434 KB
Bijlage InschrijfbiljetxlsxApr 10, 2026 · 36 KB
BIJLAGE Akkoordverklaring AanbestedingsstukkendocxApr 10, 2026 · 37 KB
Programma van Wensen - FMISpdfApr 10, 2026 · 397 KB
Functioneel Programma van Eisen - FMISpdfApr 10, 2026 · 258 KB
PCM2026-10106 Inschrijvingsleidraad FMISpdfApr 10, 2026 · 881 KB
Foundational Requirements FMIS TUexlsxApr 10, 2026 · 2687 KB
08Legal themes that may be relevant here
Advies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 440> Meervoudig onderhandse aanbestedingsprocedure voor een (concessie)opdracht voor diensten voor het beschikbaar stellen, plaatsen,Advies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheldAdvies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 221> In geschil is het perceel sanitaire voorzieningen van een aanbesteding van een schoonmaakcontract. De inschrijvers wordt gevraag
09Frequently asked questions
What falls within the scope of the FMIS assignment?
The assignment concerns the supply, implementation, and maintenance of a cloud-based FMIS for reservation management, space management, asset management, reporting and work order management, multi-year maintenance planning, and contract management.
What technical requirements apply to the FMIS solution?
The solution must be cloud-based with a minimum uptime of 99.9%. Additionally, integrations with existing software and hardware, Business Intelligence, a self-service portal, an app, and knowledge management are necessary.
What are the requirements regarding the maintenance contract?
The assignment includes the maintenance of the software, whereby a maintenance and support contract for a minimum duration of 2 years is required.
Which suitability requirements must a bidder meet?
Bidders must have experience with full FMIS implementations, be familiar with university IT infrastructure, and have proven cloud hosting knowledge within the EU. References within the public sector are necessary.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436