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External meeting and accommodation facilities

Zorginstituut Nederland · Open · 1 lots · 427142
Type
Services
55120000 · Hotel meeting and conf
Estimated value
€ 300K
estimated
To deadline
90d
Sep 14, 2026 · 10:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence low

This tender concerns the integrated procurement and administrative handling of external meeting, accommodation, and event facilities for Zorginstituut Nederland. The assignment includes the entire process from searching to invoicing, including management reporting and advice on working methods. It concerns a central assignment with an estimated value of € 300,000.00.

Services · Open · European procedure

European
Contracting authority
Zorginstituut Nederland
NL
Contract type
Services
Open
Estimated value
€300,000
estimated value
Submission deadline
September 14, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
55120000
Hotel meeting and conference services
Location
NL, NL
CharacteristicsCPV 55ServicesEU tendermeeting facilitiesaccommodationevent management

01What is being requested

This tender concerns the integrated procurement and administrative handling of external meeting, accommodation, and event facilities for Zorginstituut Nederland. The assignment includes the entire process from searching to invoicing, including management reporting and advice on working methods. It concerns a central assignment with an estimated value of € 300,000.00.

The assignment includes the following activities/works:n* The entire process of searching, booking, paying, reporting, and invoicing for external meetings and accommodations within the Netherlands;n* Monthly retrospective invoicing to the contracting authority for bookings via a single collective invoice per team code (department number) including specification;n* Periodic provision of management information;n* Advising on and implementing (new) working methods regarding the booking of hotel and meeting accommodations;n* The procurement of (the organization of) events, trade fairs, and congres

55120000€ 300KServices
1External meeting and accommodation facilities€300,000

02Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

03Value in context

€300,000

04Likely competitors

#Likely bidderFitWins
1Appèl BVSME8818×
2Worldmeetings.comUnknown785×
3Albron Nederland B.V.SME768×
4Meetingselect B.V.SME674×
5The Green Meeting Center BVSME651×
6Stichting Musis & Stadstheater ArnhemUnknown651×

05Tender documents

Beschrijving.pdfpdfJun 2, 2026 · 31 KB
Inschrijvingsfase.pdfpdfJun 2, 2026 · 29 KB
Vragenlijst aanbesteding.pdfpdfJun 2, 2026 · 25 KB

06Legal themes that may be relevant here

07Frequently asked questions

What are the main activities within this assignment?
The assignment includes the entire process of searching, booking, paying, reporting, and invoicing for external meetings and accommodations within the Netherlands. Additionally, it concerns the procurement of events, trade fairs, and congresses for more than 50 persons, including advice on working methods.
What specific invoicing requirements must the contractor meet?
The contractor must be able to provide one collective invoice per team code (department number) monthly in arrears, including a corresponding specification of the bookings.
What experience is expected from the bidder?
Bidders must be able to demonstrate experience in organizing large-scale events and congresses for more than 50 persons.
What falls outside the scope of this assignment?
Travel to the location(s) falls outside the scope of the assignment. The contracting authority arranges the travel itself and the contractor plays no role in this.

Automatically compiled from the official tender data and documents.

08Estimated value versus the market

p25
€ 879K
median
€ 3,0 mln
p75
€ 5,7 mln
€ 300K

Gegunde waarden in CPV 55 · diensten n=152