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EU Public Procurement Procedure Audio Visual Means for the Municipality of Venlo

Gemeente Venlo · Open · 1 lots · 383039
Type
Services
50342000
Estimated value
€ 1,50M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high

This assignment concerns the delivery and management of audiovisual means for the Municipality of Venlo, including maintenance and an SLA. The assignment also includes the delivery of a web-based SaaS customer portal.

Services · Open · European procedure

Sustainability countsEuropean
Contracting authority
Gemeente Venlo
Contract type
Services
Open
Estimated value
€1,500,000
awarded value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
50342000
Location
Netherlands
CharacteristicsCPV 50ServicesEU tenderGreen / SPP

01What is being requested

Delivery, installation, management, and maintenance of professional audio visual means including software updates and an online customer portal for the Municipality of Venlo.

The contracting authority is looking for an AV supplier/system integrator who (possibly together with one or more subcontractors/partner parties) has experience in advising on, providing service to, and delivering and installing audiovisual systems currently in use by the contracting authority and/or to be delivered additionally.

50342000Services
1Audio Visual Means for the Municipality of Venlo—

02Outcome

Awarded

Foxx AV

Award value
€1,500,000
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure full ISO 27001 certification and documentation to meet security requirements. Configure the customer portal to comply with WCAG 2.1 accessibility requirements. Take into account the strict response times during meetings in the city hall.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 7
The support desk must be Dutch-speaking and available from 8:00 AM to 5:00 PM.Important
The online portal must integrate with Microsoft Entra ID.Important
All prices must clearly state whether they are excluding VAT or including VAT.Important
No credit limit may be included in the quotation.Important
Invoicing is only possible with a signed delivery note or work order.Important
In the event of malfunctions during municipal council meetings, a maximum response time of 15 minutes applies.Important
The supplier must have an exit strategy for all data of the client.Important

05Can I take part?

Technical · 3
Demonstrable compliance with industry standards and certifications such as ISO 27001.Technical
Submission of detailed documentation regarding information security measures, including audit reports from third parties.Technical
Possession of an Accessibility Statement or completion of the VNG Checklist for digital accessibility.Technical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

08Bidders in this segment

#Likely bidderFitWins
1Technisch Bureau Jacot B.V.SME846×
2Heijmans Infra B.V.SME8324×
3Heijmans Utiliteit B.V.SME8320×
4Van Dorp Installaties bvSME7915×
5Bertens Bouw B.V.SME7911×
6NFGD Zoetermeer B.V.SME763×

09Tender documents

TN527694 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260116121426pdfJan 18, 2026 · 144 KB
Nota van Inlichtingen AV-middelen 20250920xlsxSep 20, 2025 · 32 KB
Bijlage 5 Prijzenblad aanbesteding AV-middelen gemeente Venlo V2xlsxSep 20, 2025 · 48 KB
Bijlage 2 Programma van Eisen V2pdfSep 20, 2025 · 174 KB
Inschrijvingsleidraad Europese openbare aanbestedingsprocedure Audio Visuele Middelen t.b.v. gemeente Venlo V2pdfSep 20, 2025 · 821 KB
Bijlage 8 ReferentieformulierdocxJun 20, 2025 · 33 KB
Bijlage 10 VerwerkersovereenkomstpdfJun 20, 2025 · 191 KB
Bijlage 9 Verklaring inzake onderaannemingdocxJun 20, 2025 · 28 KB
Bijlage 11 Ruimte overzicht vergaderruimtes gemeente VenloxlsxJun 20, 2025 · 34 KB
Bijlage 13 Ambitie Facility Management gemeente VenlopdfJun 20, 2025 · 180 KB
Bijlage 14 VNG-Checklist_inkoopeisen_digitale_toegankelijkheidxlsxJun 20, 2025 · 33 KB
Bijlage 3 Concept-Raamovereenkomst AV-middelen t.b.v. de gemeente VenlopdfJun 20, 2025 · 2385 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the scope of the assignment for the AV supplier?
The assignment includes advising on, providing service to, and delivering and installing audiovisual systems currently in use by the contracting authority and/or to be delivered additionally.
Which procurement conditions apply to this assignment?
The Municipal Procurement Conditions for IT (GIBIT 2023) apply to this assignment, including provisions on maintenance, support, information security, and the processor relationship.
Is it possible to participate in the tender with subcontractors?
Yes, the contracting authority is looking for an AV supplier/system integrator who, possibly together with one or more subcontractors or partner parties, has experience with the requested activities.
Which aspects regarding data security and privacy are regulated?
The assignment falls under the GIBIT 2023 conditions, whereby specific articles apply to privacy, information security, archiving, and the processor relationship.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 350K
median
€ 1,0 mln
p75
€ 3,3 mln
€ 1,5 mln

Gegunde waarden in CPV 50 · diensten n=1189