OpenSuppliesEuropeanOpen
EU public procurement multifunctionals
Stichting Koninklijke Kentalis · Open · 1 lots · 428072
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100 · Printers and plotters
Estimated value
Not published
To deadline
72d
Aug 27, 2026 · 21:59
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
This EU procurement concerns the supply, management, and maintenance of multifunctionals and a SaaS management solution for Koninklijke Kentalis for a period of 5 years. The award is based on the most economically advantageous tender via an award based on value methodology.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderMultifunctionalsPrintersPlotters
01What is being requested
Supply and management of approximately 250 multifunctionals on a rental basis, including a SaaS print and scan management solution, maintenance, consumables, and an optimization analysis for the entire duration of 5 years.
Selecting one supplier capable of providing the supply and management of multifunctionals, including associated software, maintenance, and services at all Kentalis locations.
1EU public procurement multifunctionals—
02Strategic insight
Strategic insight · AI analysis
Ensure a very strong substantiation of the qualitative criteria to utilize the maximum fictitious deduction. Pay close attention to the word limit when answering the open questions. Check whether the references exactly meet the required scale of 35% and the specific sectoral context.
03Points of attention
Important · 5
The bid for the open questions has a maximum number of words of 4,500 in total.Important
Submitting multiple bids by a single undertaking leads to exclusion.Important
It is not permitted to submit variants.Important
The contracting authority explicitly rejects the bidder's general terms and conditions.Important
The indexation of prices is limited to a maximum of 5%.Important
04Can I take part?
Financial · 1
Adequate professional liability insurance with a minimum coverage of € 1,000,000.00 per claim, whereby the contracting authority is primarily co-insured.Financial
Technical · 4
Experience with the supply of multi-function printers (MFPs) in a similar usage situation (healthcare or educational institution) with a scale of at least 35% of the assignment.Technical
Experience with the maintenance (service) of the equipment in a similar usage situation with a scale of at least 35% of the assignment.Technical
Experience with the supply, installation, maintenance, or support of a print and scan management solution offered as SaaS with a scale of at least 35% of the assignment.Technical
Experience with the supply of supplies for the equipment with a scale of at least 35% of the assignment.Technical
Professional capability · 2
Proof of ISO 9001-2015 or equivalent.Professional capability
Proof of ISO 27001 or equivalent.Professional capability
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
K1 Print- and scan management solution€ 360.000,00,-
Qualitative assessment in which a fictitious deduction is awarded to the total bid price.
K2 Service & Maintenance€ 360.000,00,-
Qualitative assessment in which a fictitious deduction is awarded to the total bid price.
K3 Plan of approach, implementation, adoption, and return€ 180.000,00,-
Qualitative assessment in which a fictitious deduction is awarded to the total bid price.
Priceweight n/a
The total price stated on the pricing sheet is adjusted with the outcome of the qualitative assessment to arrive at the final comparison price.
07Process & timeline
Closing date for questions regarding the first Nota van Inlichtingen
19-06-2026
Sending the first Nota van Inlichtingen
03-07-2026
Closing date for questions regarding the second Nota van Inlichtingen
24-07-2026
Sending the second Nota van Inlichtingen
05-08-2026
Closing of the tender period
27-08-2026
Sending the provisional award decision
01-10-2026
Proof of concept
Week 43
Final award
23-10-2026
Signing the agreement
<06-11-2026
Ready-to-use delivery & commencement date of agreement
01-11-2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4ProwiseUnknown9955×
5de Rolf groepUnknown9878×
6Bechtle direct B.V.SME9885×
10Tender documents
Bijlage 1 ConceptovereenkomstpdfJun 7, 2026 · 343 KB
Bijlage 2 UEApdfJun 7, 2026 · 337 KB
Bijlage 9 machineoverzicht huidige situatiexlsxJun 7, 2026 · 68 KB
Bijlage 5 ICT infrastructuurpdfJun 7, 2026 · 152 KB
Bijlage 8 - Kentalis - AIVG 2022 en AIVG Module ICT 2022pdfJun 7, 2026 · 1694 KB
Bijlage 4 Programma van eisen KentalispdfJun 7, 2026 · 315 KB
Bijlage 7 Algemene Inkoopvoorwaarden Gezondheidszorg (AIVG) 2022 incl. Module ICTpdfJun 7, 2026 · 481 KB
Aanbestedingsdocument KentalispdfJun 7, 2026 · 507 KB
Bijlage 3 PrijzenbladxlsxJun 7, 2026 · 24 KB
Bijlage 6 ReferentieverklaringdocxJun 7, 2026 · 25 KB
TN593102 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260605133819pdfJun 7, 2026 · 199 KB
Bijlage 8 Afwijkingen AIVG 2022 en AIVG Module ICT 2022pdfJun 7, 2026 · 197 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
12Frequently asked questions
What is the core of the assignment to be delivered?
The assignment concerns the supply and management of multifunctionals, including the associated software, maintenance, and services at all Kentalis locations.
To which procurement conditions must the agreement comply?
The agreement must comply with the Algemene Inkoopvoorwaarden Gezondheidszorg (AIVG) 2022, including the ICT Module.
How can a bidder demonstrate suitability?
Bidders can demonstrate their suitability by means of reference statements in accordance with Annex 6.
What is the scale of the required hardware?
The assignment includes providing approximately 250 multifunctionals on a rental basis for printing, scanning, and copying.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263