AwardedSuppliesEuropeanOpen
EU open tender multifunctionals
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100 · Printers and plotters
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
EU procurement for the supply, installation, and management of multifunctionals and a SaaS print and scan management solution for Kerobei and Fortior for a period of 72 months.
Supplies · Open · European procedure
European
CharacteristicsCPV 30SuppliesEU tendermultifunctionalsprintersplotters
01What is being requested
Supply and installation of multifunctionals (Type 1 and Type 2), a SaaS print and scan management solution, and associated service and maintenance for Kerobei and Fortior. The agreement has a term of 72 months starting on 01-12-2026, with the possibility of a one-time extension of one year.
The selection of one supplier capable of providing the supply and management of multifunctionals, including associated software, maintenance, and services for the various locations of Kerobei and Fortior.
1EU open tender multifunctionals—
02Outcome
Awarded
Toshiba TEC Netherlands Imaging Systems
Bidders
2
03Strategic insight
Strategic insight · AI analysis
<ul Ensure seamless identity management integration with both Microsoft Entra ID and Google Workspace, as this is a core requirement for the SaaS solution. Guarantee strict compliance with the availability and uptime requirements, as these are linked to the service conditions. Pay attention to the hardware specifications for Type 1 and Type 2, particularly the requirements regarding finishers, trays, and speed.
04Points of attention
Important · 7
All equipment must be new, of the latest generation, and of the same brand.Important
The print and scan management solution must be offered as Software as a Service (SaaS) with two separate installations.Important
The solution must integrate with Microsoft Entra ID and Google Workspace for Education.Important
The equipment must comply with current Energy Star, Blue Angel, or similar requirements.Important
The availability per device must be at least 98% and the uptime of the SaaS solution must be at least 99.6% per quarter.Important
All menus, displays, portals, and user manuals must be in the Dutch language.Important
The expiry date of all equipment must be 30-11-2032 (or 30-11-2033 upon extension).Important
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
K1 Print and scan management solutionweight n/a
K2 Service & Maintenanceweight n/a
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
08Bidders in this segment
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME99165×
5de Rolf groepUnknown9979×
6Bechtle direct B.V.SME9985×
09Tender documents
Bijlage 3 UEApdfJan 30, 2026 · 324 KB
TN567150 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260128145956pdfJan 30, 2026 · 141 KB
AanbestedingsdocumentpdfJan 30, 2026 · 469 KB
Bijlage 2 Prijzenblad V1xlsxJan 30, 2026 · 24 KB
Bijlage 4 Programma van eisen Kerobei en FortiorpdfJan 30, 2026 · 231 KB
Bijlage 5 ICT infrastructuurpdfJan 30, 2026 · 86 KB
Bijlage 6 ReferentieverklaringdocxJan 30, 2026 · 27 KB
Bijlage 1 Conceptovereenkomst KerobeipdfJan 30, 2026 · 223 KB
Bijlage 7 ARIV_2018pdfJan 30, 2026 · 357 KB
Bijlage 8 Machine overzichtpdfJan 30, 2026 · 57 KB
Bijlage 1 Conceptovereenkomst FortiorpdfJan 30, 2026 · 223 KB
10Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
11Frequently asked questions
What is the exact scope of the assignment regarding the multifunctionals?
The assignment involves providing approximately 36 multifunctionals for Kerobei and 26 multifunctionals for Fortior.
What does the assignment entail regarding supply and management?
The goal is to select one supplier for the supply and management of multifunctionals, including the associated software, maintenance, and required services.
What specific expertise is expected from the supplier?
The supplier must be proficient in software integration and aftercare, including the maintenance and service of the multifunctionals at the various locations.
On which suitability criteria can a bidder be assessed?
Bidders can be assessed on demonstrable experience in supplying and managing multifunctionals and providing positive references from similar schools or educational institutions.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263