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AwardedSuppliesEuropeanOpen

EU procurement Hot Drinks Provision

Waterschap Vallei en Veluwe · Open · 1 lots · 343686
Type
Supplies
42968100
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

Tender for the supply of hot drink provisions with bean-to-cup machines and associated ingredients for Waterschap Vallei en Veluwe.

Supplies · Open · European procedure

European
Contracting authority
Waterschap Vallei en Veluwe
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
12:30
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
42968100
Location
Netherlands
CharacteristicsCPV 42SuppliesEU tender

01What is being requested

Supply of hot drink provisions consisting of new bean-to-cup machines, tea, chocolate drinks and associated ingredients for various locations of the water authority.

1. Leasing of hot drink machines including preventive and corrective maintenance. 2. Supplying ingredients for the consumables in the hot drink machines and other accessories.

42968100Supplies
1Hot Drinks Provision—

02Outcome

Awarded

Gaasbeek Automatenservice B.V.

Bidders
5

03Strategic insight

“
Strategic insight · AI analysis
Ensure an assortment with bean-to-cup machines that offer both cow's milk and oat milk powder. Take into account the strict 24-hour delivery requirement for incidental cases. Prepare a presentation of maximum one hour and provide the written motivation within two days after completion.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 6
Delivery must be possible within 24 hours, including incidental cases.Important
All machines must be provided with cow's milk and oat milk in powder form.Important
The taste test will take place at 5 locations over 5 working days.Important
The winning bidder will not receive any expense reimbursement for the taste test.Important
The contracting authority has the flexibility to return 10% of the machines annually without additional costs.Important
Invoicing takes place monthly in arrears, potentially split into fixed and variable costs.Important

05Can I take part?

Financial — Liability for direct damage for which the bidder bears responsibility themselves.
Financial — Possession of professional liability insurance (BAV).

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Taste test30 punten

Assessment by employees of the water authority; an average score below 7.5 points is a knock-out.

Presentationweight n/a

Bidder gives a presentation of maximum one hour.

Cleaning10 punten

Assessment of how easily the machines can be cleaned.

Price25

Assessment based on the completed price sheet.

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Bidders in this segment

#Likely bidderFitWins
1Maas International B.V.SME10052×
2JACOBS DOUWE EGBERTS PRO NL B.V.SME9917×
3Selecta Netherlands BVSME9616×
4Overwijk KoffiesystemenUnknown9412×
5Sulzer Pumps Wastewater Netherlands B.V.SME9165×
6Van Zelst Automaten BVSME878×

10Tender documents

TN471023 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250225144540pdfFeb 26, 2025 · 9 KB
TN471023 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241010113942pdfOct 10, 2024 · 8 KB
Tijdstip presentatie opgevenxlsxSep 17, 2024 · 9 KB
Bijlage B Inschrijfblad versie 3xlsxSep 10, 2024 · 24 KB
Antwoorden NvI nr. 1 en 2 EA Warme DrankenvoorzieningpdfSep 10, 2024 · 169 KB
TN471023 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240829145704pdfAug 29, 2024 · 12 KB
Bijlage B Inschrijfblad versie 2xlsxAug 29, 2024 · 24 KB
Antwoorden NvI nr. 1 EA Warme DrankenvoorzieningpdfAug 29, 2024 · 149 KB
Model-verwerkersovereenkomstpdfAug 29, 2024 · 173 KB
Bijlage F ConformiteitenlijstpdfJul 18, 2024 · 209 KB
Aanbestedingsleidraad-Europees-openbaar warme drankenvoorzieining definitiefpdfJul 18, 2024 · 420 KB
Bijlage E AWIV-2018pdfJul 18, 2024 · 399 KB

11Legal themes that may be relevant here

12Frequently asked questions

What are the specific requirements for the machines in the work cafe?
The two machines in the work cafe (Machine A) must meet the following specifications: use of long-life milk in a reservoir (not powder form), a drain connected to the sewer that flushes independently, the option for oat milk, and dimensions of maximum 1 meter wide and maximum 80 cm high.
How are the current lease machines handled at the start of the contract?
Machines B and C from the current lease contract will be taken back by the current supplier. Own machines must be taken in. The assessment takes place based on the prices offered for the new lease machines; the trade-in value of the current machines will not be assessed.
Which delivery conditions apply to the ingredients and accessories?
Waterschap Vallei en Veluwe adheres to the requirement of delivery within 24 hours. Although this is not always necessary, incidental delivery within this period may occur.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 300K
median
€ 800K
p75
€ 4,0 mln
deze opdracht

Gegunde waarden in CPV 42 · leveringen n=273