AwardedSuppliesEuropeanOpen
EU procurement for hot drink vending machines for the NFI
Ministerie van Landbouw, Visserij, Voedselzekerheid en Natuur · Open · 1 lots · 373764
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42968100
Estimated value
€ 700K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
This EU procurement concerns the supply and maintenance of hot drink vending machines for the NFI with an estimated value of € 700,000.00. The award is based on the best price-quality ratio over a maximum period of 8 years.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 42SuppliesEU tender
01What is being requested
Supplying, servicing, and technically maintaining hot drink vending machines including ingredients for the NFI. The assignment includes a term of 6 years with two extension options of 12 months.
Hot drink facilities (coffee machines) for the free provision of drinks; o The supplying, installing ready-for-use, technical maintenance, daily servicing, and technical maintenance of the hot drink facilities; o The supplying of all necessary (loose) ingredients; o The (daily) servicing (cleaning and refilling) of the hot drink facilities and associated base cabinets in accordance with HACCP guidelines; o Providing preventive maintenance for the hot drink facilities; o Preventing and resolving all occurring malfunctions in the hot drink facility;
1Hot drink vending machines NFI€700,000
02Strategic insight
Strategic insight · AI analysis
Ensure a detailed implementation plan to guarantee the transition from the current supplier. In the qualitative tender, focus on user satisfaction and the safeguarding of taste. Take into account the strict security requirements for the deployment of personnel on site.
03Points of attention
Important · 5
The machines must be equipped with fresh beans.Important
A baseline standard of a satisfaction score of 7.0 applies for taste and experience.Important
The required availability of the machines is 98% during working days.Important
Permanent employees must comply with VOG checks regarding specific job aspects.Important
The implementation must be fully completed by 1 October 2025.Important
04Can I take part?
Financial · 1
Sufficient financial and economic capacity for the fulfillment of the obligations under the Agreement.Financial
Technical · 1
Reference data to substantiate technical competence.Technical
Other · 4
Compliance with sustainability requirements.Other
Extract from the commercial register (not older than 6 months).Other
Statement from the tax authorities (not older than 6 months).Other
Certificate of Conduct for Tenderers (GVA) (not older than two years).Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Best Price/Quality Ratioweight n/a
Awarding takes place on the basis of the best price-quality ratio, where the final score is determined by qualitative requirements and prices/tariffs.
07Process & timeline
Publication of descriptive document including attachments
vrijdag 4 april 2025
Site inspection
woensdag 16 april 2025
Deadline for submitting questions (1st NvI)
maandag 21 april 2025, 17:00 uur
Deadline for answering questions (1st NvI)
maandag 28 april 2025
Deadline for submitting questions (2nd NvI)
maandag 5 mei 2025, 17:00 uur
Deadline for answering questions (2nd NvI)
maandag 12 mei 2025
Receipt of tenders
vrijdag 23 mei 2025 13:00 uur
Sending notice of intended award decision
donderdag 26 juni 2025
Submission of evidence
Vrijdag 11 juli 2025
End of appeal period
donderdag 17 juli 2025
Implementation phase
Vrijdag 18 juli – dinsdag 30 september 2025
Intended start of services
1 oktober 2025
08Value in context
€700,000
09Bidders in this segment
#Likely bidderFitWins
1Maas International B.V.SME10052×
2JACOBS DOUWE EGBERTS PRO NL B.V.SME9917×
3Selecta Netherlands BVSME9616×
4Overwijk KoffiesystemenUnknown9412×
5MAASUnknown855×
6Van Zelst Automaten BVSME847×
10Tender documents
TN520403 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250820112644pdfAug 21, 2025 · 10 KB
20250512_103037jpgMay 13, 2025 · 2841 KB
20250512_103037jpgMay 13, 2025 · 2841 KB
Nota van Inlichtingen 2pdfMay 13, 2025 · 444 KB
20250510_090944jpgMay 13, 2025 · 3017 KB
20250510_084416jpgMay 13, 2025 · 3915 KB
20250510_084416jpgMay 13, 2025 · 3915 KB
Nota van Inlichtingen 2pdfMay 13, 2025 · 444 KB
Prijsinvulformulier aangepast NvI 2 20250511xlsxMay 13, 2025 · 16 KB
20250510_084404jpgMay 13, 2025 · 3483 KB
20250510_084404jpgMay 13, 2025 · 3483 KB
20250510_090944jpgMay 13, 2025 · 3017 KB
11Legal themes that may be relevant here
Advies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 618> De klacht ziet op Europese openbare aanbestedingsprocedure voor een overheidsopdracht van levering van turnkey Consoleboten inclAdvies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectieAdvies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemen
12Frequently asked questions
What exactly does the assignment for the hot drink facilities entail?
The assignment includes the supplying, installing ready-for-use, technical maintenance, and daily servicing of hot drink vending machines. This also includes the supplying of all necessary ingredients and the cleaning and refilling of the machines and base cabinets in accordance with HACCP guidelines.
What requirements are set for the preparation of cappuccinos?
The topping for the preparation of a cappuccino must be full and firm in a plant-based variant. Upon request, a cow's milk topping must be available, but the starting point is plant-based.
What are the technical requirements for the hot drink vending machines (beans)?
An integral consumption price applies to the hot drink vending machines. The machine must standardly be able to supply both hot and cold water, whereby the function for cold water can be switched off free of charge upon request.
How is the quality of the coffee guaranteed?
For coffee, espresso, and cappuccino, a minimum coffee dosage applies that has been agreed upon following a verification test. This dosage is partly dependent on the chosen blend.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
€ 700K
Gegunde waarden in CPV 42 · leveringen n=273