AwardedSuppliesEuropeanOpenGreen
EU procurement for the rental and maintenance of printers and MFPs
Stichting Openbaar Voortgezet Onderwijs Zaanstad · Open · 1 lots · 398762
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30121300
Estimated value
€ 406K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
Rental and maintenance of printers and MFPs including software management and service for schools in Zaanstad.
Supplies · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderGreen / SPP
01What is being requested
The assignment concerns the rental and maintenance of printers and MFPs for the locations of Stichting Openbaar Voortgezet Onderwijs Zaanstad, including the supply of a management application and associated software training.
The objective of this procurement is to optimally meet the need for printing, copying, and scanning via the contracting authority's printers and MFPs to support the provision of excellent education. The contracting authority wishes to achieve this goal through an EU procurement following an open procedure. This procurement shall lead to as uniform a service, pricing, expiration date, and conditions as possible for the contracting authority.
1EU procurement for the rental and maintenance of printers and MFPs.—
02Outcome
Awarded
ARP Nederland B.V.
Award value
€406,003
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a management application that automates proactive notifications for supplies and malfunctions. Guarantee the print quality in accordance with the test documents to prevent sanctions during the acceptance test. Take into account the strict recovery times and the availability standard of 98%.
04Points of attention
Important · 8
All costs must be included in the rates on the pricing sheet.Important
The offered machines must be brand new.Important
Downtime due to a shortage of supplies is considered a malfunction.Important
The print quality is tested during an acceptance test with reference prints.Important
In case of deviating print quality, recovery must take place within 14 working days.Important
The availability of the machines must be at least 98%.Important
The delivery time of consumables must be within two working days.Important
The recovery time in case of malfunctions is a maximum of 8 working hours.Important
05Can I take part?
Technical — Employees entering the buildings must possess a VOG for an educational organization, not older than 12 months.
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Process & timeline
initial full delivery
maximaal <strong>40 werkdagen</strong> na besteldatum
addition of machines and software
binnen <strong>15 werkdagen</strong> na eerste verzoek
take-back of machines
binnen <strong>10 werkdagen</strong> na eerste verzoek
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Lyreco Nederland BVSME9956×
5Dustin Netherlands B.V.SME98109×
6Odin Onderwijs B.V. h.o.d.n. CloudwiseSME97165×
10Tender documents
Formulier C - Prijzenblad OVO25MFP VERSIE januari 2026xlsxJan 13, 2026 · 135 KB
TN551922 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260113132552pdfJan 13, 2026 · 142 KB
Nota van Toelichting OVO25MFPpdfJan 13, 2026 · 166 KB
2e Nota van Inlichtingen OVO25MFPpdfDec 16, 2025 · 258 KB
1e Nota van Inlichtingen OVO25MFPpdfNov 26, 2025 · 256 KB
Testdocument OVO25MFPpdfOct 29, 2025 · 95 KB
Bijlage 8 Bestelformulier OVO25MFPxlsxOct 29, 2025 · 161 KB
Bijlage 4 Model voor het indienen van vragen tbv Inlichtingen OVO25MFPdocxOct 29, 2025 · 82 KB
Bijlage 7 Checklist OVO25MFPdocxOct 29, 2025 · 84 KB
Bijlage 2 Programma van Eisen OVO25MFPpdfOct 29, 2025 · 339 KB
Bijlage 10 Beoordelingsformulier normering afdrukkwaliteit OVO25MFPxlsxOct 29, 2025 · 163 KB
Bijlage 3 Algemene inkoopvoorwaarden OVO25MFPpdfOct 29, 2025 · 233 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc
12Frequently asked questions
What is the purpose of this assignment?
The assignment aims to realize a uniform, fast, and cost-efficient printing, copying, and scanning service for all schools of the contracting authority to support the provision of excellent education.
What exactly is being rented and maintained?
The procurement focuses on the rental and maintenance of printers and MFPs (Multi-Function Printers).
What requirements apply to the data processing agreement?
When making agreements, the Model Verwerkersovereenkomst Digitale onderwijsmiddelen en privacy version 3.0 (March 2018) must be used. Deviation from this model is only permitted if motivated and in writing.
What is the objective regarding service and conditions?
The procurement must lead to as uniform a service, pricing, expiration date, and conditions as possible for the contracting authority.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263