AwardedSuppliesEuropeanOpen
EU Procurement for a Core Waste Collection System (KAI)
Regionaal Reinigingsbedrijf Avalex · Open · 1 lots · 368592
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48421000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
EU procurement for the supply and implementation of a new core system for waste collection for Avalex. The contract is awarded based on the best price-quality ratio.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Supply of licenses, implementation, maintenance, and additional services for a Core Waste Collection System to replace the current software. The assignment includes a framework agreement with an initial term of 36 months and three optional extensions.
This procurement procedure concerns the EU Public procurement for a core Waste Collection System. The Public Procurement Act 2012, Staatsblad 2012, 542, most recently amended by decree of 24 June 2016 (Staatsblad 2016, 242) applies to this tender. The announcement of this tender has been sent for publication via TenderNed. The contract is awarded to the Bidder who submits the bid with the best price-quality ratio (best-PQR), based on award on value.
1EU Procurement for a Core Waste Collection System (KAI)—
02Outcome
Awarded
Ximmio B.V.
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure that the offered solution is an existing solution that is proven in the collection market. Take into account the tight implementation deadline of January 2026. Focus the proposition on the best price-quality ratio as requested in the procedure.
04Points of attention
Important · 5
Avalex exclusively requests an existing solution without customization.Important
The lead time for implementation is under pressure due to the deadline for Diftar.Important
Bidders may not submit conditional bids.Important
Questions must be submitted exclusively via the messaging module of TenderNed.Important
Directly contacting the contact person outside of TenderNed may lead to exclusion.Important
05Can I take part?
Financial · 1
Financial and economic standing.Financial
Technical · 1
Technical or professional competence.Technical
Other · 1
Registration in a professional or commercial register and signature.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Criterion 1: Qualityweight n/a
Assessment of the quality of the offered solution.
Criterion 2: Priceweight n/a
Assessment of the price of the offered solution.
08Process & timeline
Publication and making procurement documents available
21 februari 2025
Deadline for registering for the introduction
3 maart 2025
Introduction to the project team and organization of Avalex
5 maart 2025
Deadline for submitting questions 1st NvI
7 maart 2025
Answering questions 1st NvI
14 maart 2025
Deadline for submitting questions 2nd NvI
20 maart 2025
Answering questions 2nd NvI
25 maart 2025
Final (fatal) deadline for submitting bids
10 april 2025
Opening of bid(s)
10 april 2025
Assessment period
22 april 2025
Announcement of intended award
9 mei 2025
Award/date of signing framework agreement
2 juni 2025
kick-off gesprek & start dienstverlening
2 juni 2025
Implementatie gereed voor testen
1 oktober 2025
Geplande GoLive Kernsysteem Afvalinzameling en Diftar
1 januari 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Visma Circle B.V.SME9523×
2SSI Schäfer Plastics Benelux B.V.SME896×
3Mintlab B.V.SME8816×
4Ultimo Software Solutions B.V.SME774×
5Newwaste B.V.SME722×
621South BVSME723×
11Tender documents
TN513035 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250620090309pdfJun 22, 2025 · 9 KB
KAI IntroMeetingpdfMar 11, 2025 · 1382 KB
1e Nota van Inlichtingen Avalex KAI - AVA25KAIpdfMar 11, 2025 · 175 KB
Bijlage 8b Beoordelingsformulier Demo AVA25KAIxlsxFeb 23, 2025 · 129 KB
Bijlage 6 Checklist - AVA25KAIdocxFeb 23, 2025 · 69 KB
Formulier C - Prijzenblad AVA25KAIxlsxFeb 23, 2025 · 57 KB
Bijlage 8a Beoordelingsformulier open vragen AVA25KAIxlsxFeb 23, 2025 · 95 KB
Bijlage 5 Begrippenlijst AVA25KAIpdfFeb 23, 2025 · 87 KB
Formulier B - Referentie AVA25KAIdocxFeb 23, 2025 · 2141 KB
Bijlage 7 Kwaliteit AVA25KAIpdfFeb 23, 2025 · 259 KB
Bijlage 2 Programma van Eisen AVA25KAIxlsxFeb 23, 2025 · 65 KB
Bijlage 3 Algemene Inkoopvoorwaarden Avalex 2023 AVA25KAIpdfFeb 23, 2025 · 300 KB
12Legal themes that may be relevant here
Advies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 79> Europese openbare procedure voor het inzamelen van afval van kunststof verpakkingen. Inzet van mensen met een afstand tot de arbAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
13Frequently asked questions
On the basis of which award model is the contract awarded?
The contract is awarded to the bidder who submits the bid with the best price-quality ratio (best-PQR), based on award on value.
Which legislation applies to this procurement procedure?
The Public Procurement Act 2012, Staatsblad 2012, 542, most recently amended by decree of 24 June 2016 (Staatsblad 2016, 242) applies to this tender.
Which general terms and conditions apply to the supply?
The General purchasing conditions for supplies, services and works Avalex 2023 (established version DT 10 January 2023) apply to the agreement.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653