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AwardedSuppliesEuropeanOpen

EU procurement via the open procedure for the supply, configuration, implementation, maintenance, advising on and hosting of an integrated business management system (BVS) based on a SaaS solution for VISTA college

VISTA college · Open · 1 lots · 348173
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high

VISTA college is looking for a SaaS solution for an integrated business management system with a duration of four years. The assignment includes the full lifecycle of supply, implementation, management and advising.

Supplies · Open · European procedure

European
Contracting authority
VISTA college
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tender

01What is being requested

The assignment concerns the supply, configuration, implementation, maintenance, advising and hosting of an integrated business management system (BVS) based on a SaaS solution for an initial period of four years.

VISTA college wishes to purchase one integrated business management system (BVS), consisting of various modules, in the form of Software as a Service (SaaS) that supports the primary process. Please refer to Part A Descriptive document dated 5 September 2024 with reference EOA.2024.3.2.

48000000Supplies
1Business management system—

02Strategic insight

“
Strategic insight · AI analysis
Ensure that the roadmap for SSI identities (3rd generation) is included despite the current deletion. Ensure that the price quote for training exactly matches the explanation to prevent discrepancies. Take into account the monthly invoicing based on the registered number of licenses.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
New functionalities may entail one-time setup costs after consultation.Important
An email notification must be available for messages, as a client portal alone is not sufficient.Important
Costs for annual training must be included as a total price on the pricing sheet.Important
All requirements must, with the exception of integrations, training and helpdesk extensions, be included in the price.Important
Liability is limited to one times the annual fee per event.Important
An exit plan must be finalized no later than three months after the tender submission.Important

04Can I take part?

Technical · 3
Certification for ISO 27001 is sufficient.Technical
Support for SSO as a broad concept, including on-premises and cloud-based services.Technical
Bidder must provide references according to the prescribed model per core competency.Technical

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

07Bidders in this segment

#Likely bidderFitWins
1Visma Circle B.V.SME9923×
2Afas Software B.V.SME9881×
3Visma Raet B.V.SME9822×
4Unit4 Business Software Netherlands B.V.SME9720×
5COMPAREX Nederland B.V.SME9642×
6PinkRoccade Local Government B.V.SME9638×

08Tender documents

TN484459 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250319140401pdfMar 20, 2025 · 9 KB
Nota van inlichtingen 2024-10-17-1pdfOct 17, 2024 · 17 KB
Bijlage 3 Prijzenblad NvI2xlsxOct 17, 2024 · 28 KB
Presentatie inlichtingenbijeenkomstpdfOct 17, 2024 · 752 KB
Bijlage 4 Programma van Eisen en Wensen NvI1xlsxSep 26, 2024 · 74 KB
Nota van inlichtingen 2024-09-26-1pdfSep 26, 2024 · 112 KB
Bijlage 3 Prijzenblad NvI1xlsxSep 26, 2024 · 27 KB
Bijlage 5.B Concept VerwerkersovereenkomstpdfSep 7, 2024 · 403 KB
Bijlage 7 Project Start Architectuur Bedrijfsvoering systeem (BVS), versie 23-04-2024pdfSep 7, 2024 · 2387 KB
Deel A Beschrijvend document met kenmerk EOA.2024.INK.3pdfSep 7, 2024 · 374 KB
Bijlage 5.D Inkoopvoorwaarden GIBIT 2023pdfSep 7, 2024 · 1183 KB
Bijlage 8 Visiedocument Projectmatig werken bij VISTA collegepdfSep 7, 2024 · 925 KB

09Legal themes that may be relevant here

10Frequently asked questions

What is the specific scope of the requested SaaS solution?
The solution concerns an integrated business management system (BVS) consisting of a Payroll and Personnel Information System, financial system, CRM, Academy, Project and Portfolio Management, Business Intelligence and Reporting, including self-service modules (ESS, MSS), workflow functionalities and payroll processing.
What rules apply to filling in the Program of Requirements and Wishes?
Substantive adjustments to the Program of Requirements and Wishes are not permitted. For requirements and wishes, the contractor must only fill in the 'Complies Yes/No' column. If an explanation is mandatory, a requirement is only considered met if an explanation has actually been provided.
How should explanations regarding the wishes be processed in the tender?
The explanation regarding the wishes must be specifically included in the bidder explanation field (Column G). Explanations and questions must be adequately answered.

Automatically compiled from the official tender data and documents.

11Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653