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AwardedSuppliesEuropeanOpen

EU procurement multifunctionals

Stichting kom Leren · Open · 1 lots · 367459
Type
Supplies
30232100
Estimated value
€ 456K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

This EU procurement concerns the delivery, management, and maintenance of multifunctionals and a SaaS print management solution for Stichting Kom Leren for a period of 6 to 8 years.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Stichting kom Leren
Contract type
Supplies
Open
Estimated value
€456,479
awarded value
Submission deadline
Ongoing
23:59
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
30232100
Location
Netherlands
CharacteristicsCPV 30SuppliesEU tender

01What is being requested

Delivery and management of approximately 21 multifunctionals on a rental basis, including a print and scan management solution as SaaS, maintenance, fault resolution, and consumables for a period of 6 years with extension options.

The selection of one supplier that can provide the delivery and management of multifunctionals and printers for the various locations of Kom Leren.

30232100Supplies
1Multifunctionals—

02Outcome

Awarded

Konica Minolta Business Solutions Nederland B.V.

Award value
€456,479
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure a very strong substantiation of the core competencies through the mandatory reference statements. Pay close attention to the formal requirements regarding page limits per question to prevent information from being disregarded. Ensure that the insurance policy meets the minimum coverage of 1,000,000 euros.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
Take into account a maximum number of pages per question when answering.Important
The contract will be executed on the basis of a 0-volume contract for maintenance.Important
Bidders must correctly complete the references via Annex 6.Important
When using subcontractors, the main contractor must be fully responsible.Important
Do not forget to request the supporting documents in good time due to processing times.Important

05Can I take part?

Financial · 4
Sufficient financial and economic capacity for the entire contract duration including extensions.Financial
No known claims or necessary investments that jeopardize continuity.Financial
The latest auditor's report does not contain a going concern paragraph.Financial
Minimum coverage of 1,000,000 euros per claim for business liability.Financial
Technical · 6
Experience with the delivery of MFPs on a comparable scale and in a similar usage situation.Technical
Experience with maintenance of the equipment to be used.Technical
Experience with the delivery, installation, maintenance, or support of a print and scan management solution as SaaS.Technical
Experience with the delivery of supplies for the equipment.Technical
Demonstrating core competencies through references in Annex 6.Technical
References may not be older than five years.Technical
Professional capability · 2
Registration in a commercial register of a Chamber of Commerce.Professional capability
The signatory is authorized to sign or is empowered in writing according to the commercial register.Professional capability

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

K1 Implementation and return planweight n/a

Assessment of the plan for the implementation and the returning of the equipment.

K2 Service & Maintenanceweight n/a

Assessment of the services regarding service and maintenance.

K3 Print and scan management solutionweight n/a

Assessment of the offered print and scan management solution.

Price assessmentweight n/a

Assessment based on the submitted price sheet.

08Process & timeline

Contract publication
12-02-2025
Closing deadline for questions regarding the first Memorandum of Information
14-03-2025
Sending the first Memorandum of Information
14-04-2025
Closing of the tender period
06-05-2025
Evaluating tenders
<20-06-2025
Sending provisional award decision
27-06-2025
Standstill period
18-07-2025
Kickoff acceptance test
Week 36
Executing acceptance test
Week 38
Final award
19-09-2025
Signing agreement
<01-10-2025
Ready-to-use delivery & agreement commencement date
01-02-2026

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Dustin Netherlands B.V.SME99109×
5de Rolf groepUnknown9878×
6Signpost Nederland B.V.SME9865×

11Tender documents

TN509921 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251010091657pdfOct 12, 2025 · 9 KB
Bijlage 3 Prijzenblad V3xlsxMay 1, 2025 · 23 KB
NVI 2pdfApr 8, 2025 · 30 KB
Bijlage 3 Prijzenblad V2xlsxApr 7, 2025 · 24 KB
Vragen_en_antwoorden_509921_alle_fasespdfApr 7, 2025 · 61 KB
Bijlage 2 UEApdfFeb 13, 2025 · 1559 KB
TN509921 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250212142152pdfFeb 13, 2025 · 8 KB
Aanbestedingsdocument Kom LerenpdfFeb 13, 2025 · 485 KB
Bijlage 7 Algemene Inkoopvoorwaarden Stichting kom Leren (1)pdfFeb 13, 2025 · 283 KB
Bijlage 1 Conceptovereenkomst Kom LerenpdfFeb 13, 2025 · 207 KB
Bijlage 6 ReferentieverklaringdocxFeb 13, 2025 · 27 KB
Bijlage 5 ICT infrastructuurpdfFeb 13, 2025 · 9 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the specific scope of the assignment regarding the multifunctionals?
The assignment entails providing approximately 21 multifunctionals on a rental basis for printing, scanning, and copying, as well as providing a print and scan man.
What is the purpose of this procurement?
The purpose is to select one supplier that can provide the delivery and management of multifunctionals and printers for the various school locations of Talentis & Cadans.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
deze opdracht

Gegunde waarden in CPV 30 · leveringen n=1263