AwardedSuppliesEuropeanOpen
EU procurement multifunctionals
Samenwerkingsbestuur Primair Onderwijs Venray en regio · Open · 1 lots · 362051
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100
Estimated value
€ 371K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
SPO Venray is looking for a supplier for the supply, management, and maintenance of multifunctionals and a SaaS print management solution for a term of 6 years. The award is based on the best price-quality ratio.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tendermultifunctionalsprintersSPOV
01What is being requested
The supply and management of approximately 16 multifunctionals on a rental basis, including a print and scan management solution as SaaS, maintenance, fault resolution, and consumables for a period of 6 years with extension options.
The selection of a single supplier capable of providing the supply and management of multifunctionals and printers for the various locations of SPOV.
1Multifunctionals—
02Outcome
Awarded
Canon Nederland N.V.
Award value
€371,278
Bidders
4
03Strategic insight
Strategic insight · AI analysis
Ensure a very strong substantiation of the core competencies by means of the mandatory reference statements. Pay close attention to the formal requirements regarding the number of pages to prevent extra text from being unassessed. Ensure that the insurance policy directly meets the minimum coverage requirement.
04Points of attention
Important · 5
Take the maximum pages per question into account when answering.Important
Bids must be drafted in the Dutch language.Important
It is not permitted to approach other persons at the contracting authority other than the contact person.Important
When using subcontractors, the reference must have been carried out with that same subcontractor.Important
The contracting authority uses a 0-volume contract where consumption is invoiced based on actual prints.Important
05Can I take part?
Financial · 4
Sufficient financial and economic capacity for the entire contract duration including extensions.Financial
No known claims or necessary investments that jeopardize continuity.Financial
No continuity paragraph in the most recently issued auditor's report.Financial
Adequate general liability insurance with a minimum coverage of € 1,000,000.00 per claim.Financial
Technical · 7
Experience with the supply of MFPs in a comparable size and usage situation.Technical
Experience with maintenance of the equipment to be deployed.Technical
Experience with the supply, installation, maintenance, or support of a print and scan management solution as SaaS.Technical
Experience with the supply of supplies for the equipment.Technical
Registration in a commercial register of a Chamber of Commerce.Technical
Proof of ISO 9001-2015 or equivalent.Technical
Proof of ISO 27001 or equivalent.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
K1 Implementation and return plan of approachweight n/a
Assessment of the plan for implementation and return.
K2 Service & Maintenanceweight n/a
Assessment of the service and maintenance.
K3 Print and scan management solutionweight n/a
Assessment of the print and scan management solution.
Assessment of the priceweight n/a
Assessment of the price in accordance with the pricing sheet.
08Process & timeline
Publication of contract
19-12-2024
Closing date for questions first Memorandum of Clarification
24-01-2025
Sending first Memorandum of Clarification
07-02-2025
Closing date for tender period
21-02-2025
Sending provisional award decision
28-03-2025
Standstill period >
18-04-2025
Proof of concept
Week 16
Final award
18-04-2025
Signing agreement <
01-06-2025
Ready-to-use delivery & commencement date of agreement
01-10-2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Dustin Netherlands B.V.SME99109×
5Odin Onderwijs B.V. h.o.d.n. CloudwiseSME98165×
6Cloudwise B.V.SME9837×
11Tender documents
TN503557 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250512151729pdfMay 14, 2025 · 9 KB
Bijlage 3 Prijzenblad V2xlsxJan 31, 2025 · 24 KB
Vragen_en_antwoorden_503557_alle_fasespdfJan 31, 2025 · 104 KB
Bijlage 6 Referentieverklaring V2docxJan 31, 2025 · 26 KB
Bijlage 7 ARIV_2018pdfJan 9, 2025 · 357 KB
Bijlage 3 Prijzenblad V1xlsxDec 20, 2024 · 24 KB
Bijlage 5 ICT infrastructuurpdfDec 20, 2024 · 10 KB
AanbestedingsdocumentpdfDec 20, 2024 · 502 KB
Bijlage 6 ReferentieverklaringdocxDec 20, 2024 · 26 KB
TN503557 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241219134853pdfDec 20, 2024 · 8 KB
Bijlage 4 Programma van eisenpdfDec 20, 2024 · 218 KB
Bijlage 1 ConceptovereenkomstpdfDec 20, 2024 · 209 KB
12Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
13Frequently asked questions
What is the specific scope of the assignment regarding the equipment?
The assignment entails providing approximately 16 multifunctionals on a rental basis for printing, scanning, and copying activities, including the provision of print and scan management.
What is the purpose of the selection of the supplier?
The purpose is to select a single supplier capable of providing the supply and management of multifunctionals and printers for the various school locations of Talentis & Cadans.
What is the reference number of this file?
The reference number of the file at the contracting authority is FD/5801CR/01.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263