AwardedServicesEuropeanOpen
EU procurement A partner for the application management of the entire Afas environment (Financial, purchasing, personnel, and payroll administration).
Regionaal Reinigingsbedrijf Avalex · Open · 1 lots · 381518
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72222300
Estimated value
€ 82K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Avalex is looking for a partner for the functional and technical application management of the entire Afas environment. The contract focuses on a long-term collaboration where proactive advice on legislation and collective labor agreements is central.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The contract concerns the application management of the entire Afas environment, including financial, purchasing, personnel, and payroll administration. It concerns functional and technical management for a duration of 24 months with extension options.
This procurement relates to the EU procurement for a partner for the application management of the entire Afas environment (Financial, purchasing, personnel, and payroll administration, an Afas partner).
1EU procurement A partner for the application management of the entire Afas environment (Financial, purchasing, personnel, and payroll administration).—
02Outcome
Awarded
Conclusion B.V.
Award value
€82,140
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Focus on the proactive advisory role regarding changes in collective labor agreements (CAO) and legislation. Demonstrate specific experience with local government and the relevant sector. Ensure a strong substantiation of the functional knowledge of Afas workflows.
04Points of attention
Important · 5
The bid must contain a digitally legally valid signature.Important
The UEA must be completed in Adobe Reader.Important
Questions must be submitted exclusively via the Model for submitting questions (Annex 4).Important
Additional information that is not explicitly requested will not be included in the assessment.Important
Bidders cannot provide any other license than the Afas licenses already present.Important
05Can I take part?
Financial · 1
Financial and economic standingFinancial
Technical · 1
Technical or professional abilityTechnical
Other · 1
Registration in a professional or commercial register and signatureOther
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Qualityweight n/a
Assessment of the quality of the bid.
Priceweight n/a
Assessment of the price.
Best Price-Quality Ratioweight n/a
The contract is awarded on the basis of the best price-quality ratio.
08Process & timeline
Publication and making procurement documents available
5 juni 2025
Deadline for registering for the introduction
20 juni 2025 vóór 12.00
Physical introduction with Avalex in Den Haag
23 juni 2025 om 13.00 uur
Deadline for submitting questions (first NvI)
25 juni 2025
Answering questions (first NvI)
30 juni 2025
Deadline for submitting questions (second NvI)
4 juli 2025
Answering questions (second NvI)
9 juli 2025
Final (fatal) deadline for submitting the bid
21 juli 2025 vóór 12.00 uur
Opening of bid(s)
21 juli 2025 vanaf 12.01 uur
Assessment period
Vanaf 21 juli 2025
Clarification of answers to open questions
8 september en 11 september 2025
Announcement of intended award
Eind september 2025
Definitieve gunning
Medio oktober 2025
Geplande definitieve ingangsdatum overeenkomst
1 november 2025
Start dienstverlening
Vanaf 1 januari 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME9632×
2Centric Netherlands B.V.SME9456×
3Conclusion B.V.SME9318×
4PinkRoccade Local Government B.V.SME8934×
5KPN B.V.SME8927×
6Visma Raet B.V.SME8618×
11Tender documents
TN523333 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251017105701pdfOct 19, 2025 · 9 KB
Bijlage bij 1e Nota van Inlichtingen AVA25ApdfJul 4, 2025 · 2673 KB
1e Nota van Inlichtingen AVA25AFApdfJun 30, 2025 · 210 KB
Aanbestedingsdocument AVA25AFApdfJun 10, 2025 · 757 KB
Bijlage 4 Model voor het indienen van vragen tbv Inlichtingen AVA25FAdocxJun 6, 2025 · 69 KB
Formulier C - Prijzenblad AVA25AFAxlsxJun 6, 2025 · 54 KB
Formulier B - Referentie AVA25AFAdocxJun 6, 2025 · 114 KB
Bijlage 1 Concept overeenkomst AVA25AFApdfJun 6, 2025 · 151 KB
TN523333 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250605093552pdfJun 6, 2025 · 9 KB
Bijlage 3 Algemene Inkoopvoorwaarden Avalex 2023 AVA25AFApdfJun 6, 2025 · 300 KB
Bijlage 8 Checklist AVA25AFAdocxJun 6, 2025 · 73 KB
Bijlage 9 Beoordelingsformulier kwaliteit AVA25AFAxlsxJun 6, 2025 · 84 KB
12Legal themes that may be relevant here
13Frequently asked questions
What is the scope of the contract regarding the Afas environment?
The contract concerns the complete application management of the entire Afas environment, including financial administration, purchasing, personnel administration, and payroll administration.
Which data is processed under the data processing agreement?
The data controller possesses personal data of various data subjects which are processed by the processor on behalf of the controller in the context of the execution of the agreement.
What is the reference number of this procurement?
The reference number for this EU procurement is AVA25AFA.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436