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AwardedSuppliesEuropeanOpen

EU procurement audiovisual equipment council chamber Vlissingen

Gemeente Vlissingen · Open · 366502
Type
Supplies
32321300
Estimated value
€ 483K
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

Tender for the supply, installation and management of audiovisual equipment for the council chamber of the municipality of Vlissingen with an estimated value of 282,000 euros.

Supplies · Open · European procedure

European
Contracting authority
Gemeente Vlissingen
Contract type
Supplies
Open
Estimated value
€483,379
awarded value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
Single contract
Main CPV code
32321300
Location
Netherlands
CharacteristicsCPV 32SuppliesEU tender

01What is being requested

Supply and services of audiovisual equipment for the council chamber of the municipality of Vlissingen, including advice, design, installation and maintenance. The assignment has an indicative value of € 282,000.00 excluding VAT with options for expansion.

The scope of the tender concerns the supply and the associated services of the required Audiovisual equipment for the council chamber of the Contracting Authority as described in Annex IX Minimum requirements audiovisual equipment council chamber version 1.0: the Performance. The Performance consists, in summary, of: |•| Advising; |•| Coordination of third-party activities, including providing project management regarding these Audiovisual equipment; |•| Designing, Programming and Configuring; |•| Supplying; |•| Installing, adjusting and handing over ready for use; |•| Instructing; |•| Mainte

32321300Supplies

02Outcome

Awarded

BIS Bedrijfs Informatie Systemen B.V.

Award value
€483,379
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure full integration of the physical connections for future expansions. Take into account the operating costs for licenses over a period of six years. Provide the detailed schedule in A3 format if desired to ensure readability.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
The assignment is not divided into lots.Important
There must be four extra inputs and outputs physically present upon delivery.Important
The warranty period is 24 months.Important
The maximum page limit for quality requirement 1 is 4 A4 pages.Important
A schedule in A3 format is optionally permitted for readability.Important

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Quality requirement 110

Quality assessment.

Quality requirement 220

Quality assessment.

Quality requirement 320

Quality assessment.

Price requirement 150

Assessment based on price.

07Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

08Bidders in this segment

#Likely bidderFitWins
1de Rolf groepUnknown9916×
2AENCUnknown9918×
3Technisch Bureau Jacot B.V.SME9514×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9312×
5AVEX B.V.SME9113×
6NFGD Zoetermeer B.V.SME8810×

09Tender documents

TN509874 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250718221938pdfJul 20, 2025 · 13 KB
Tweede nota van inlichtingenpdfMar 31, 2025 · 183 KB
Nota van inlichtingenpdfMar 18, 2025 · 272 KB
TN509874 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250205193334pdfFeb 7, 2025 · 12 KB
Uitnodiging tot InschrijvingzipFeb 7, 2025 · 4144 KB
uea_509874_20250205152125pdfFeb 7, 2025 · 1536 KB

10Legal themes that may be relevant here

11Frequently asked questions

What does the scope of the audiovisual performance concretely entail?
The performance includes advising, project management for coordination with third parties, designing, programming, configuring, supplying, installing, adjusting, handing over ready for use, instructing, as well as the maintenance and management of the audiovisual equipment.
Is it possible to participate in a specific part of the assignment?
No, the assignment is not divided into lots. Bidding on a part of the assignment is not permitted and will lead to exclusion from further participation in the procurement procedure.
What options are available for the expansion of the audiovisual equipment during the term?
The contracting authority may optionally expand the council chamber with additional functionalities for hybrid meetings (maximum € 30,000.00 excluding VAT) or provide a future committee room with audiovisual equipment (maximum € 180,000.00 excluding VAT).
What are the requirements regarding the physical connections for future developments?
At least four extra inputs and at least four extra outputs must be physically present upon delivery in the form of a LAN, SDI, HDMI and/or DVI-D connector. This must not be solved solely through scalability.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
deze opdracht

Gegunde waarden in CPV 32 · leveringen n=274