Sign InStart free
AwardedSuppliesEuropeanOpen

EU procurement for a Student Information System

Firda · Open · 1 lots · 359083
Type
Supplies
48000000
Estimated value
€ 5,75M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

Tender for the delivery of a SaaS solution for a Student Information System to support educational processes, student guidance, and registration.

Supplies · Open · European procedure

European
Contracting authority
Firda
Contract type
Supplies
Open
Estimated value
€5,745,796
awarded value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tenderStudent Information SystemRemote ServicesEU Procurement

01What is being requested

Delivery of a Student Information System as Software as a Service for processing all administrative actions related to the educational activities of Firda.

The contracting authority wishes to enter into an agreement with a single contractor for the delivery as a Remote Service, implementation, maintenance, and support of a Student Information System with an initial term of eight (8) years and three months, with an option for a one-time two (2) year extension and four (4) times a one (1) year extension. The option years will be exercised under unchanged or improved conditions.

48000000Supplies
1Student Information System—

02Outcome

Awarded

Topicus Onderwijs Eduarte B.V.

Award value
€5,745,796
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure a complete tender-compliant response to all requirements in the compliance overview. Verify whether all required interfaces with external systems such as DUO and OnStage can be proven. Pay close attention to the price offer as this forms the basis for migration and service costs.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 6
All requirements in the PvE are knock-out criteria.Important
A 'no' to a requirement results in exclusion without compensation.Important
The bidder must enter into a (cloud) Escrow agreement or equivalent.Important
The assignment cannot commence before the data processing agreement is signed.Important
The submitted price offer is decisive for conversion, data migration, and the SLA.Important
The contractor must provide a DPIA or cooperate in an execution by the contracting authority.Important

05Can I take part?

Technical · 6
The ICT performance must have a working and proven interface with the registers of DUO for personal data (NAW) and prior education data.Technical
The ICT performance must have a working and proven interface with OnStage.Technical
The ICT performance must have a proven interface with OnTrac.Technical
The bidder must have implemented at least the OKE standard 1.0.Technical
The ICT performance must have a working and proven real-time interface with the DUO register ROD, RIO, and the verzuimloket.Technical
The ICT performance must have a working and proven interface with Xedule.Technical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

08Bidders in this segment

#Likely bidderFitWins
1Afas Software B.V.SME9881×
2Visma Circle B.V.SME9523×
3Unit4 Business Software Netherlands B.V.SME9520×
4Visma Raet B.V.SME9522×
5Bechtle direct B.V.SME9433×
6Protinus IT B.V.SME9423×

09Tender documents

TN493595 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250428154645pdfApr 30, 2025 · 11 KB
Tweede NvI defpdfJan 17, 2025 · 114 KB
Tweede NvI defpdfJan 17, 2025 · 114 KB
NvI 2 - Aangepast Aanbestedingsdocument - SIS defpdfJan 17, 2025 · 673 KB
NvI2 vraag 48 - Voorbeeld resultatenstructuurpdfJan 17, 2025 · 79 KB
NvI2 -Bijlage 6 Programma van eisenpdfJan 17, 2025 · 470 KB
NvI2 vraag 50 Diploma certificatie en mbo verklaring formats - Voorbeeld TemplatepdfJan 17, 2025 · 514 KB
Nota van inlichtingen 2025-01-17-1pdfJan 17, 2025 · 59 KB
NvI2 vraag 44 - Koppeling Signhost - Voorbeeld BPVOpdfJan 17, 2025 · 767 KB
NvI2 vraag 39 - Voorbeeld FomulierpdfJan 17, 2025 · 701 KB
Aangepaste Bijlage 6 Programma van eisenpdfDec 20, 2024 · 461 KB
NVI-vraag 81-Datasjablonen onderwijscataloguspdfDec 20, 2024 · 234 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the total expected term of the agreement for the Student Information System?
The agreement has an initial term of eight years and three months. There are options for a one-time extension of two years and four times an extension of one year, whereby the option years are exercised under unchanged or improved conditions.
Which services are expected within the assignment for the Student Information System?
The assignment includes the delivery as a Remote Service (SaaS), the implementation, maintenance, and support of the Student Information System.
Which quality standards and frameworks apply to the ICT performance?
The execution of the agreement and the ICT performance are assessed against the GIBIT 2023 (Municipal ICT Quality Standards) guidelines.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653