6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
18530000 · Gifts and rewards
Estimated value
€ 1,24M
estimated
To deadline
-32d
May 15, 2026 · 19:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
Supplier of end-of-year gift packages for Erasmus Universiteit Rotterdam for a maximum period of four years. The assignment includes the purchase and distribution of approximately 3,800 packages per year with a focus on sustainability and social impact.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 18SuppliesEU tender
01What is being requested
The assignment concerns the purchase, composition, packaging, and delivery of end-of-year gift packages for approximately 3,800 packages per year (with a maximum deviation of 30%). The term is a framework agreement of two (2) years with the possibility of two one-year extensions, for a total estimated value of up to € 1,235,000 including VAT.
See procurement documents
1End-of-year gifts€1,235,000
02Strategic insight
Strategic insight · AI analysis
Ensure that the references comply exactly with the core competencies, whereby in the case of combinations, the own share must be clearly indicated. Verify whether the ISO certifications meet the specific additional requirements for quality and environmental management systems. In the quality proposal, focus on the strategic ambitions of the EUR: sustainability, inclusivity, and pride.
03Points of attention
Important · 5
Communication via the Mercell messaging module is mandatory; contact with other employees of the EUR may lead to exclusion.Important
Russian involvement must be explicitly excluded by means of Annex 9.Important
References may have been terminated a maximum of three (3) years ago (calculated backwards from the closing date).Important
Certifications (ISO 9001 and ISO 14001) must be present on the closing date of the bid.Important
Donation option: employees can choose to donate to a charity, which affects the number of packages to be delivered.Important
04Can I take part?
Financial · 1
Minimum coverage of € 250,000 per occurrence and € 500,000 per calendar year for professional and business liability risks.Financial
Technical · 4
Experience in delivering (including aftercare) end-of-year gifts to an organization with a contract volume of at least 2,700 packages per year over multiple years.Technical
Experience in composing unique, sustainable, and inclusive end-of-year gift packages for an organization comparable in size to EUR.Technical
Possession of a certification for a quality management system in accordance with ISO 9001:2015 or equivalent on the closing date for the submission of a Bid.Technical
Possession of a certification for an environmental management system in accordance with ISO 14001:2015 or equivalent on the closing date for the submission of a Bid.Technical
Exclusion ground · 1
No Russian involvement in the Bid and the execution of the Assignment during the term of the Framework Agreement (declaration Annex 9).Exclusion ground
05Exclusion grounds
Exclusion grounds (1)
- No Russian involvement in the Bid and the execution of the Assignment during the term of the Framework Agreement (declaration Annex 9).
06Award criteria
qualityweight n/a
Sub-award criterion quality.
07Process & timeline
Publication of Tender
1 april 2026
Submission of requests for further information (questions)
13 april 2026, uiterlijk 12:00 uur
Publication of Note of Information 1
21 april 2026
Submission of Bid
15 mei 2026, uiterlijk 12:00 uur
Communication of provisional award decision
4 juni 2026
Standstill period (20 calendar days)
4 juni t/m 24 juni 2026
Final award and rejection
24 juni 2026
Expected signing of Framework Agreement and start of implementation
1 juli 2026
Expected commencement date of Framework Agreement
1 juli 2026
08Value in context
€1,235,000
09Likely competitors
#Likely bidderFitWins
1More Than Gifts B.V.SME9818×
2PIMM Solutions B.V.SME9418×
3De Knegt & Leeflang B.V.SME9413×
4Tintelingen BVSME9316×
5Stegman Groothandel B.V.SME9311×
6Heigo Nederland B.V.SME9239×
10Tender documents
UEA Erasmus Universiteit Rotterdam.pdfpdfApr 2, 2026 · 84 KB
Geschiktheidseisen.pdfpdfApr 2, 2026 · 29 KB
Beschrijving.pdfpdfApr 2, 2026 · 30 KB
Bijlage 1 Definities EA 1.0.pdfpdfApr 2, 2026 · 733 KB
Bijlage 7 Geschiktheidseis ervaring van de Inschrijver versie 1.0.docxdocxApr 2, 2026 · 44 KB
Bijlage 9 Eigen verklaring sancties Rusland.docdocApr 2, 2026 · 78 KB
Bijlage 6 Raamovereenkomst koop en levering EA 1.0 def.pdfpdfApr 2, 2026 · 1109 KB
Bijlage 8 Volmacht rechtsgeldig vertegenwoordiger_1.0.docdocApr 2, 2026 · 91 KB
Beschrijvend document en bijbehorende bijlagen.pdfpdfApr 2, 2026 · 40 KB
Bijlage 3 Toelichting gebruik Mercell.pdfpdfApr 2, 2026 · 651 KB
Inschrijvingsfase.pdfpdfApr 2, 2026 · 31 KB
Bijlage 6B Nadere Opdracht koop en levering.pdfpdfApr 2, 2026 · 760 KB
11Legal themes that may be relevant here
Advies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens h
12Frequently asked questions
Which suitability criteria must a bidder meet?
Bidders must provide proof of compliance with the agreed delivery time, submit a reference (client & project), and provide a bank guarantee or insurance in accordance with the annexes.
How should the submission of the offer take place?
The main document must be submitted via Mercell. Additionally, a digital representation of the offer must be prepared.
What is the intended objective of this assignment?
The goal is to provide a high-quality assortment of end-of-year gifts for students, teachers, and staff of Erasmus Universiteit Rotterdam.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 276K
€ 276K
median
€ 746K
€ 746K
p75
€ 2,1 mln
€ 2,1 mln
€ 1,2 mln
Gegunde waarden in CPV 18 · leveringen n=300