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EU Procurement Hot and cold beverages provision

Gemeente Smallingerland · Open · 1 lots · 428452
Type
Supplies
42968100 · Beverage vending machi
Estimated value
€ 1,40M
estimated
To deadline
86d
Sep 10, 2026 · 08:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

This tender concerns the supply and management of beverage vending machines, including maintenance and ingredients, for the Municipality of Smallingerland. The assignment has a term of 4 years with the possibility of extension and an estimated value of € 1.4 million.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Smallingerland
Friesland
Contract type
Supplies
Open
Estimated value
€1,400,000
estimated value
Submission deadline
September 10, 2026
08:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
42968100
Beverage vending machine
Location
Smallingerland, Friesland
CharacteristicsCPV 42SuppliesEU tenderKoffieTheeKoffieautomaat

01What is being requested

The provision of hot and cold beverages in the town hall and associated locations via rental or operational lease of vending machines, including maintenance, ingredients, and service for a term of 48 months with three extensions.

The assignment concerns the provision of hot and cold beverages in the (renovated) town hall and all associated locations.

42968100€ 1,40MSupplies
1EU Procurement Hot and cold beverages provision€1,400,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure a strong focus on the quality scores for service and employee experience to leverage the 60% weighting. Ensure that the technical specifications of the machines, such as waste container capacity and preparation time, are fully covered. Do not forget to concretize the Social Return obligation in a plan of approach immediately after the award.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
The machines must guarantee a minimum availability of 98% per machine.Important
Second-line faults must be resolved within 8 working hours after reporting.Important
Complex faults must be resolved within 16 working hours.Important
If a fault is not resolved within 2 working days, a replacement machine must be delivered.Important
At least 50% of the vehicles must be emission-free at the start.Important
The contractor is responsible for the Social Return accountability via the Social Return Monitor.Important

04Can I take part?

Professional capability · 2
Possess a valid ISO 27001 certificate (including statement of applicability) or a comparable certification.Professional capability
If no ISO 27001 is available, a declaration of conformity regarding BIO/ICO requirements must be completed.Professional capability
Financial · 1
Upon award, a minimum of 2% of the total contract value excl. VAT, with a maximum of € 300,000.00, must be allocated to Social Return per assignment.Financial

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Plan of Approach20

Assessment of the submitted plan of approach.

Employee experience & satisfaction20

Assessment of the experience and satisfaction of employees.

Service & Maintenance20

Assessment of the service and maintenance.

Price40

The price is assessed on the basis of the request for quotation.

07Process & timeline

Requests for additional information
25/08/2026 10:00 +02:00
Deadline for receipt of tenders
10/09/2026 10:00 +02:00
Opening date
10/09/2026 10:15 +02:00
Installation town hall
week 6 (2027)
Implementation all locations
1 maart 2027
Employee instruction
vóór 1 maart 2027

08Value in context

€1,400,000

09Likely competitors

#Likely bidderFitWins
1Maas International B.V.SME10054×
2JACOBS DOUWE EGBERTS PRO NL B.V.SME10019×
3Selecta Netherlands BVSME9718×
4Overwijk KoffiesystemenUnknown9412×
5Van Duijnen Groep B.V.SME856×
6MAASUnknown855×

10Tender documents

Bijlage K - WachtkamerovereenkomstdocxJun 10, 2026 · 36 KB
Bijlage O1 - ZEN - DO.02 - 6.N.6A Pantry verdiepingpdfJun 10, 2026 · 10787 KB
Bijlage O2 - ZEN - DO.02 - 6.N.11B Pantry Koffiepunt nispdfJun 10, 2026 · 3121 KB
Bijlage O4 - ZEN - DO.03 - 6.N.7 Pantry nispdfJun 10, 2026 · 3476 KB
Bijlage L - Concept Raamovereenkomst_EA Warme en koude dranken_gemeente SmallingerlanddocxJun 10, 2026 · 83 KB
uea_582826_20260609121204pdfJun 10, 2026 · 542 KB
Bijlage J - Programma van Eisen EA Warme en koude drankenvoorzieningpdfJun 10, 2026 · 466 KB
Bijlage G - Klachtenregeling aanbestedingen gemeente SmallingerlandpdfJun 10, 2026 · 849 KB
Bijlage E - Algemene inkoopvoorwaarden Smallingerland 2025pdfJun 10, 2026 · 370 KB
TN582826 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260609145421pdfJun 10, 2026 · 212 KB
Bijlage A - BedrijfsgegevensdocxJun 10, 2026 · 35 KB
Bijlage B - Uniform Europees AanbestedingsdocumentpdfJun 10, 2026 · 2097 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the core of the assignment for the beverage provision?
The assignment includes the provision of hot and cold beverages in the (renovated) town hall and all associated locations, whereby the supply takes place on the basis of <strong/em>rental or operational lease of the machines, including the associated services.
What form of delivery of the machines is expected?
The contracting authority wishes to receive the hot and cold beverage vending machines on the basis of <strong/em>rental or operational lease, including the necessary associated services.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 300K
median
€ 800K
p75
€ 4,0 mln
€ 1,4 mln

Gegunde waarden in CPV 42 · leveringen n=273