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AwardedSuppliesEuropeanOpenGreen

EA Hot drinks and facilities

De Onderwijsspecialisten · Open · 1 lots · 376656
Type
Supplies
15860000
Estimated value
€ 1,20M
estimated
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

Tender for the delivery and rental of coffee machines and hot drink facilities including assortment and maintenance. The assignment comprises a framework agreement with a focus on quality, sustainability and specific technical requirements such as double bean reservoirs.

Supplies · Open · European procedure

Sustainability countsEuropeanComplete timeline
Contracting authority
De Onderwijsspecialisten
Contract type
Supplies
Open
Estimated value
€1,200,000
estimated value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
15860000
Location
Netherlands
CharacteristicsCPV 15SuppliesEU tenderGreen / SPP

01What is being requested

Delivery of hot drink facilities, including equipment, ingredients and maintenance for various locations of De Onderwijsspecialisten during a term of 5 years plus options.

See guidance.

15860000€ 1,20MSupplies
1Hot drink facilities€1,200,000

02Outcome

Awarded

Coffee Fresh Westhoff B.V.

Bidders
6

03Strategic insight

“
Strategic insight · AI analysis
Ensure a machine fleet that meets the requirement of two types of beans per device. Take into account the fixed price for the equipment and the technical service over the entire term. Optimize the logistical route by offering fixed delivery days to meet sustainability wishes.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
The equipment must be equipped with two reservoirs for different coffee beans.Important
For vegan alternatives, it applies that these must be offered at the same price as non-vegan products for products in the equipment and creamer sticks.Important
The annual indexation is maximized to 5%, with the exception of the price for the equipment.Important
The contracting authority has the option to terminate the agreement after the second year in case of insufficient performance.Important
Bidders may not submit a € 0 bid for the equipment.Important

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Qualityweight n/a

Assessment takes place on the basis of quality questions (program of requirements annex 3) where scores between 0 and 10 are awarded.

Priceweight n/a

The price vault is opened after the consensus meeting of the open quality questions has been completed.

07Process & timeline

Submit questions 2nd NVI
2025-05-21
Signing of agreement
voor de zomervakantie
Installation and commencement date
rond 1 oktober 2025

08Value in context

€1,200,000

09Bidders in this segment

#Likely bidderFitWins
1Maas International B.V.SME10030×
2Bidfood B.V.SME9738×
3JACOBS DOUWE EGBERTS PRO NL B.V.SME9010×
4Admidex B.V. h.o.d.n. HANOS Nederland B.V.SME8926×
5Sligro Food Group Nederland B.V> SME8918×
6Selecta Netherlands BVSME8810×

10Tender documents

TN523262 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250912145149pdfSep 14, 2025 · 11 KB
Vragen en antwoorden NVI 2pdfMay 26, 2025 · 126 KB
Vragen en antwoorden NVI 3pdfMay 26, 2025 · 69 KB
Nota van inlichtingen 2025-05-23-1pdfMay 23, 2025 · 6 KB
Invulbijlage C - Prijs (2025-05-16)xlsxMay 16, 2025 · 13 KB
NVI 1 Overzicht koffieapparaten DOSxlsxMay 16, 2025 · 14 KB
NVI 1 Medewerkersaantallen per schoolxlsxMay 16, 2025 · 10 KB
Nota van inlichtingen 2025-05-16-1pdfMay 16, 2025 · 24 KB
Vragen en antwoorden NVI 1pdfMay 16, 2025 · 228 KB
Invulbijlage C - Prijs (2025-05-16)xlsxMay 16, 2025 · 13 KB
Invulbijlage B - Verklaring ReferentiesdocxApr 27, 2025 · 60 KB
Invulbijlage D - Wensen (kwaliteit) vragenlijstdocxApr 27, 2025 · 65 KB

11Legal themes that may be relevant here

12Frequently asked questions

What information is available regarding the number of employees per location?
The contracting authority has the number of employees per school available. This overview is published with the relevant NVI.
Is an overview of the current coffee machines per location available?
Yes, an installation overview is available showing the current types of coffee machines per location.
How are current contracts for existing coffee machines handled?
An attempt has been made to let as many contracts expire as possible to ensure a flexible transition. The end date for each contract is stated in the shared overview.
Can it be indicated how many employees use each coffee machine?
The contracting authority does not know how many employees use each specific device.
Is it possible to earn points for the functionality of the equipment?
Yes, a bidder can receive points for the functionalities of the equipment via WS-1.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 325K
median
€ 995K
p75
€ 2,9 mln
€ 1,2 mln

Gegunde waarden in CPV 15 · leveringen n=162