6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42968200
Estimated value
€ 800K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Aeres is looking for one contractor for the lease, installation, maintenance, and replenishment of sanitary dispensers at various locations. The contract will be awarded based on the best price-quality ratio for a maximum period of seven years.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 42SuppliesEU tender
01What is being requested
This concerns an all-in lease agreement for the delivery, installation, and maintenance of sanitary dispensers and the delivery of refills for all Aeres locations for a term of four years with three optional extension years.
With this tender, we aim to contract one (1) contractor for all Aeres locations in a lawful and efficient manner. This is for the installation of and (preventive and corrective) maintenance of sanitary dispensers and the independent delivery of various refills.
1EA sanitary facilities—
02Outcome
Awarded
CWS Hygiene Nederland B.V.
Award value
€800,000
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a strong substantiation of the core competence with a relevant reference from 2024. Pay close attention to the formal requirements of the digital tabs and file formats to prevent exclusion. Take the practical test on location into account as part of the assessment.
04Points of attention
Important · 5
Bids must be unconditional and irrevocable.Important
The pricing sheet must be submitted in both Excel and PDF.Important
Bids may not contain ZIP files.Important
The contract includes a waiting room agreement whereby the service provision can be taken over by another party after two years.Important
Refilling the dispensers is outside the scope and is performed by cleaners.Important
05Can I take part?
Technical · 1
Experience with the delivery of sanitary facilities (dispensers and disposables) at an educational institution with multiple locations, with a contract value of at least € 100,000.00 incl. VAT in the 2024 financial year.Technical
Financial · 1
Insurance against legal liability and professional liability in accordance with the ARIV-2018.Financial
Other · 1
If part of a group: the holding/group must unconditionally guarantee the obligations.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Qualityweight n/a
Assessment based on sub-award criteria K1 Plan of Approach, K2 Maintenance and repair, and K3 Supply process.
Priceweight n/a
The total tender sum based on a fictitious basket of items from the pricing sheet.
08Process & timeline
Deadline for submitting questions 1st NOI
1 sept 2025 12.00 uur
Deadline for submission of tender
2 okt. 2025 12.00 uur
Installing equipment for practical test (Maartensdijk)
3 okt. 2025
Practical test of dispensers on location and assessment week
week van 6 okt. 2025
Board approval of intended award
14 okt. 2025
Estimated date of intended award decision
15 okt. 2025
Estimated date of final award
5 nov. 2025
Estimated date of implementation meeting / signing agreement
12 nov. 2025
Start of agreement
17 nov. 2025
Replacing machines during Christmas holidays
kerstvak. ‘25/’26
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1CWS Hygiene Nederland B.V.SME10025×
2QS Nederland B.V.SME9716×
3Maas International B.V.SME9124×
4Elis NederlandUnknown8811×
5Handelsbureau Exclusiva B.V.SME805×
6 SK Cleaning Products B.V.SME724×
11Tender documents
72019594 - Aeres Groep (1)xlsxSep 19, 2025 · 479 KB
Tweede Nota van InlichtingenxlsxSep 19, 2025 · 11 KB
Toelichting Nota van InlichtingenpdfSep 9, 2025 · 52 KB
Nota van Inlichtingen defpdfSep 9, 2025 · 160 KB
Bijlage 7 Prijzenblad sanitaire voorzieningen Aeres o.b.v. all-in NIEUWxlsxSep 9, 2025 · 1132 KB
Customer Report - Aeres Groep Q3 - 2024xlsxSep 9, 2025 · 51 KB
Customer Report - Aeres Groep Q4 - 2024xlsxSep 9, 2025 · 49 KB
Bijlage 10 Verklaring acceptatie Programma van EisendocxAug 24, 2025 · 15 KB
Bijlage 8 Procedure klachtenmeldpunt AerespdfAug 24, 2025 · 132 KB
Bijlage 1 ARIV_2018pdfAug 24, 2025 · 345 KB
Bijlage 3 Concept WachtkamerovereenkomstpdfAug 24, 2025 · 114 KB
Bijlage 7 Prijzenblad sanitaire voorzieningen Aeres o.b.v. all-inxlsxAug 24, 2025 · 1132 KB
12Frequently asked questions
What is the purpose of this assignment?
The purpose is to contract one contractor for all Aeres locations for the installation of sanitary dispensers and the performance of preventive and corrective maintenance, as well as the independent delivery of various refills.
What does the assignment entail regarding the sanitary facilities?
The assignment includes the installation of dispensers, performing both preventive and corrective maintenance on these dispensers, and the delivery of various refills for the sanitary facilities.
What type of deliveries are expected within this assignment?
The assignment focuses on the delivery of sanitary facilities and the independent delivery of all kinds of refills for the existing dispensers at the various locations.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
deze opdracht
Gegunde waarden in CPV 42 · leveringen n=273