OpenSuppliesEuropeanOpen
EU Procurement Coffee machines, coffee beans, and associated services
Sportbedrijf Rotterdam B.V. · Open · 1 lots · 406057
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
39711310 · Electric coffee makers
Estimated value
€ 450K
estimated
To deadline
-110d
Feb 26, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
This EU procurement concerns the integrated delivery of coffee machines, coffee beans, and associated services for Sportbedrijf Rotterdam. The assignment is executed via a framework agreement with a maximum duration of 6 years.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 39SuppliesEU tendercoffee
01What is being requested
Delivery of coffee beans, Lattiz, new coffee machines via purchase and corrective maintenance. The assignment concerns a framework agreement with a maximum duration of 6 years.
In the desired situation, SR aims for one integrated agreement with a single Contractor. This will eliminate the current fragmentation in contracts and suppliers and create a more efficient and cohesive service. SR wants to gain more control over the daily use and management of the machines. Therefore, it must be possible to perform first-line maintenance and simple malfunctions independently, with support via a telephone consultation or digital manual. When this is insufficient, the Contractor must provide professional on-site support within the agreed response times. The ordering process m
1Lot 1€450,000
02Strategic insight
Strategic insight · AI analysis
Ensure full substantiation of the technical competence through the requested references. Note that financial capacity can be demonstrated directly with an audit report without a continuity paragraph. Prepare the organization for a potential taste test after the assessment.
03Points of attention
Important · 4
Bidders must offer both purchase and rental options in the pricing sheet.Important
The winning bidder must undergo a successful taste test.Important
Annually, 2% of the contract value must be invested in SROI.Important
Documents that must be legally signed must be provided with a wet signature or an advanced electronic signature.Important
04Can I take part?
Financial · 2
Audit report with an approving opinion without a continuity paragraph regarding the annual accounts for the most recently closed financial year.Financial
Appropriate insurance against professional risks and business risks.Financial
Technical · 4
Registration in the professional or commercial register in the Member State where the undertaking is established.Technical
Core competence 1: demonstrable experience in supplying, installing, and maintaining a diverse machine park (for both hospitality and office), including providing service during malfunctions.Technical
Core competence 2: demonstrable experience in the structural supply of coffee beans and related products to an organization with more than 100 end users.Technical
Possession of a working quality assurance system that at least meets the standards of ISO 9001:2015 or equivalent.Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Process & timeline
Tender publication
22 december 2025
Deadline for submitting questions (NVI-1)
15 januari 2026
Publication of memorandum of information 1
22 januari 2026
Deadline for submitting questions (NVI-2)
5 februari 2026
Publication of memorandum of information 2
12 februari 2026
Closing of the tender period
26 februari 2026
Taste test for verification
17 maart 2026 t/m 19 maart 2026
Planned provisional Award
26 maart 2026
End of objection period
16 april 2026
Intended commencement date framework agreement
1 juli 2026
07Value in context
€450,000
08Likely competitors
#Likely bidderFitWins
1Maas International B.V.SME9930×
2Heutink Primair Onderwijs B.V.SME96149×
3Gispen Nederland BVSME9592×
4Ahrend Nederland B.V.SME9458×
5Selecta Netherlands BVSME849×
6Overwijk KoffiesystemenUnknown827×
09Tender documents
Bijlage 7 - Prijzenblad_versie2xlsxJan 22, 2026 · 44 KB
Nota van inlichtingen 2026-01-22-2pdfJan 22, 2026 · 37 KB
TN563605 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260108142307pdfJan 8, 2026 · 143 KB
Beschrijvend document EA KoffiepdfDec 20, 2025 · 575 KB
Bijlage 3 - Concept raamovereenkomstpdfDec 20, 2025 · 223 KB
TN563605 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251218154828pdfDec 20, 2025 · 9 KB
uea_563605_20251218134031pdfDec 20, 2025 · 340 KB
Bijlage 4 - ReferentieopdrachtdocxDec 20, 2025 · 52 KB
Bijlage 6 SmaaktestprotocolpdfDec 20, 2025 · 228 KB
Bijlage 2 - Verklaring omtrent inschrijvingdocxDec 20, 2025 · 50 KB
Bijlage 1 - Inkoopvoorwaarden voor leveringen en diensten versie mei 2024pdfDec 20, 2025 · 256 KB
Bijlage 5 - SROIpdfDec 20, 2025 · 571 KB
10Legal themes that may be relevant here
Advies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 440> Meervoudig onderhandse aanbestedingsprocedure voor een (concessie)opdracht voor diensten voor het beschikbaar stellen, plaatsen,Advies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 559> De klacht ziet op een gezamenlijke Europese openbare procedure voor een overheidsopdracht voor de levering van warme en koude drAdvies 607> De klacht ziet op een Europese niet-openbare aanbestedingsprocedure voor een overheidsopdracht voor diensten voor het ontwerp va
11Frequently asked questions
What is the intended structure of the service for the coffee machines?
Sportbedrijf Rotterdam aims for one integrated agreement with one contractor to eliminate the current fragmentation in contracts and suppliers and to create a cohesive service.
How should the maintenance and support during malfunctions be organized?
First-line maintenance and simple malfunctions must be able to be carried out by Sportbedrijf Rotterdam itself with support via a telephone consultation or digital manual. In the case of more complex malfunctions, the contractor must provide professional on-site support within agreed response times.
In what manner will the ordering process and the delivery of the coffee beans take place?
The ordering process must be digitized via a user-friendly ordering page or portal. The deliveries of the coffee beans will take place weekly, whereby a minimum order amount can be agreed upon with Sportbedrijf Rotterdam in advance.
For which types of locations and applications are the coffee machines intended?
The assignment includes machines for both commercial use in hospitality and for internal use at the offices of Sportbedrijf Rotterdam.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 196K
€ 196K
median
€ 480K
€ 480K
p75
€ 1,5 mln
€ 1,5 mln
€ 450K
Gegunde waarden in CPV 39 · leveringen n=792