6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
€ 615K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Municipality of Meppel is looking for a supplier for the implementation and operation of an e-HRM system for HR and payroll administration. The assignment has a term of seven years with an estimated value between € 400,000.00 and € 800,000.00.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Implementation and configuration of an e-HRM system as a SaaS solution for HR and payroll administration. The assignment includes migration, integrations, training, and service during a seven-year term.
The reason for this procurement is that the Municipality of Meppel wishes to purchase an e-HRM system following an EU procurement procedure to comply with procurement legislation. With this e-HRM system, the municipality aims to make progress in optimizing, describing, and digitizing HR processes. The objective is to work in a more efficient manner.
1e-HRM system—
02Outcome
Awarded
Afas Software B.V.
Award value
€615,314
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a very strong plan of approach to guarantee quality. Verify whether all certificates such as ISO and SOC 2 are directly available for evidence. Pay close attention to the critical dates for implementation and go-live.
04Points of attention
Important · 5
The date for go-live on 1 January 2026 is a critical date.Important
The date for total delivery on 31 December 2026 is critical.Important
The system must comply 100% with the information security framework.Important
Signing of the UEA must be done physically via printing and scanning.Important
Bidders must fully complete the Declaration of Russian involvement.Important
05Can I take part?
Financial · 1
Professional/business liability insurance with a coverage of at least three times the subsequent assignment up to a maximum of € 2,500,000.00.Financial
Technical · 4
Core competency 1: Experience with payroll administration for at least 250 pay runs per month under the Collective Labour Agreement (CAO) for municipalities and the national government.Technical
Core competency 2: Successful implementation of an e-HRM system at a comparable government organization with at least 250 employees.Technical
Core competency 3: Successful migration and conversion of payroll data and personnel files at a comparable government organization with at least 250 employees.Technical
Possession of ISO 9001, ISO 14001, ISO 27001, ISAE 3402 type 2 and a SOC 2 statement (or similar).Technical
Other · 1
Registered in the commercial or professional register.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality: Plan of approachweight n/a
Assessment of the submitted plan of approach.
Quality: Demonstration/use casesweight n/a
Assessment via demonstrations or use cases.
Best price-quality ratioweight n/a
Assessment based on price.
08Process & timeline
Publication of procurement
14 maart 2025
Deadline for receipt of questions 1
7 april 2025, 10:00 uur
Publication of memorandum of information 1
11 april 2025
Deadline for receipt of questions 2
18 april 2025, 10:00 uur
Publication of memorandum of information 2
25 april 2025
Deadline for receipt of bids
12 mei 2025, 10:00 uur
Demos
19, 20 en 22 mei 2025
Sending award decision
30 mei 2025
Sending final award
20 juni 2025
System go-live
1 januari 2026
Delivery of total solution
31 december 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10081×
2Bechtle direct B.V.SME10033×
3Unit4 Business Software Netherlands B.V.SME10020×
4Visma Raet B.V.SME10022×
5PinkRoccade Local Government B.V.SME9938×
6Visma Roxit B.V.SME9916×
11Tender documents
TN515591 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250624131753pdfJun 25, 2025 · 9 KB
AD25031 e-HRM systeem - Nota van inlichtingen 2pdfApr 24, 2025 · 96 KB
AD25031 e-HRM - Nota van inlichtingen 1pdfApr 11, 2025 · 191 KB
AD25031 e-HRM systeem - Bijlage A (concept) OvereenkomstpdfMar 16, 2025 · 289 KB
AD25031 e-HRM systeem - Bijlage D format ReferentiesdocxMar 16, 2025 · 26 KB
vng_gibit_2023_artikelenpdfMar 16, 2025 · 1183 KB
AD25031 e-HRM systeem - Bijlage F SROIpdfMar 16, 2025 · 188 KB
AD25031 e-HRM systeem - Bijlage C UEApdfMar 16, 2025 · 2097 KB
AD25031 e-HRM systeem - Bijlage B ConcernverklaringdocxMar 16, 2025 · 147 KB
AD25031 e-HRM systeem - Bijlage G Programma van Eisen en WensenxlsxMar 16, 2025 · 73 KB
AD25031 e-HRM systeem - Bijlage H PrijsinvulformulierxlsxMar 16, 2025 · 30 KB
AD25031 e-HRM systeem - Bijlage J - Casussen voor demopdfMar 16, 2025 · 190 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 432> Europese openbare procedure voor een raamovereenkomst met één ondernemer per perceel voor diensten van inhuur van personeel voorAdvies 514> De klacht ziet op een Europese openbare aanbesteding van een overheidsopdracht voor diensten voor de terbeschikkingstelling van Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
13Frequently asked questions
What are the requirements regarding the GDPR and the Public Records Act within the e-HRM system?
The system must make it possible to set a retention period per type of data and document and to perform controlled destruction of data and documents.
How must the supplier handle the European AI Act?
The supplier ensures that the software is compliant with the AI Act as of the effective date of this regulation. No use may be made of automated decision-making where bias may arise.
What requirements are placed on the supplier's customer community?
The supplier must have a customer community where the contracting authority can obtain information about the use of the HR system, exchange experiences, and exert influence on the roadmap.
What information must the supplier provide during data conversion?
The supplier shall make checklists available for the conversion, whereby at a minimum the number of employees, number of employments, number of male/female, number of employment relationships, and number of absenteeism cases are transferred.
Which functionalities are required for the management of workflow processes?
The e-HRM system must make it possible to monitor quantities and lead times of the workflow processes with the necessary signaling functions for current process information.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
€ 615K
Gegunde waarden in CPV 48 · leveringen n=653