Historisch Centrum Limburg is seeking a supplier for an E-depot provision in a SaaS model. The procurement concerns an open procedure for a service that stores, preserves, manages, and provides access to digital documents and associated metadata. The supplier must provide a fully hosted solution, including infrastructure, security, backups, disaster recovery, and a user-friendly interface for searching, consulting, and downloading. Additionally, the solution must comply with Dutch laws and regulations, including the Archiefwet (Archives Act), GDPR, and requirements for digital archiving (e.g., ISO 14721). The service also includes metadata management, ensuring long-term accessibility, and providing reporting and support. The tender requires a proven track record in similar projects, scalability, and a clear migration strategy for existing data.
Services · Open · European procedure
01What is being requested
Historisch Centrum Limburg is seeking a supplier for an E-depot provision in a SaaS model. The procurement concerns an open procedure for a service that stores, preserves, manages, and provides access to digital documents and associated metadata. The supplier must provide a fully hosted solution, including infrastructure, security, backups, disaster recovery, and a user-friendly interface for searching, consulting, and downloading. Additionally, the solution must comply with Dutch laws and regulations, including the Archiefwet (Archives Act), GDPR, and requirements for digital archiving (e.g., ISO 14721). The service also includes metadata management, ensuring long-term accessibility, and providing reporting and support. The tender requires a proven track record in similar projects, scalability, and a clear migration strategy for existing data.
The Assignment consists of the provision of an E-depot provision for which the Supplier also provides the Hosting (SaaS solution), including additional supplementary services for the provision, management, and maintenance of this E-depot provision, for the purpose of storing, preserving (i.e., keeping accessible for a long time), managing, and providing access to (i.e., searching, consulting, and downloading) digital Documents including associated metadata.
02Outcome
R5-projects B.V.
03Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
04Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
05Bidders in this segment
06Legal themes that may be relevant here
07Frequently asked questions
What is the core of the requested service?
What functionalities are expected from the E-depot provision?
On which delivery model is the assignment based?
Automatically compiled from the official tender data and documents.
08Estimated value versus the market
€ 327K
€ 800K
€ 2,5 mln
Gegunde waarden in CPV 72 · diensten n=1436