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AwardedSuppliesEuropeanOpenGreen

Beverage vending machines and consumables

Gemeente Weststellingwerf · Open · 1 lots · 361784
Type
Supplies
42968100
Estimated value
€ 400K
awarded
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

The Municipality of Ooststellingwerf is looking for a supplier for the rental, maintenance, and supply of ingredients for nine beverage vending machines. The award will be made based on the best price-quality ratio, with sustainability and quality being central.

Supplies · Open · European procedure

Sustainability countsEuropean1 exclusion grounds
Contracting authority
Gemeente Weststellingwerf
Contract type
Supplies
Open
Estimated value
€400,000
awarded value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
42968100
Location
Netherlands
CharacteristicsCPV 42SuppliesEU tenderGreen / SPPbeverage vending machineconsumablessupplier

01What is being requested

Supply, installation, and maintenance of 9 beverage vending machines on a rental basis, including the supply of ingredients and consumables for a period of 4 years plus 2 option years.

The Municipality of Ooststellingwerf is looking for 1 supplier for the supply, installation, commissioning, and maintenance of 9 beverage vending machines for hot and cold drinks on a rental basis. Additionally, the contractor is responsible for the delivery of corresponding ingredients and performing maintenance.

42968100Supplies
1Beverage vending machines and consumables—

02Outcome

Awarded

Overwijk Koffiesystemen

Award value
€400,000
Bidders
4

03Strategic insight

“
Strategic insight · AI analysis
When providing the qualitative substantiation, focus strongly on the taste experience and the quality assurance process. Ensure a detailed description of the circular disposal of machines to maximize monetary added value. Do not forget to correctly complete the optional rules for vegan drinks in the price quotation.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The bid price may not exceed the estimated budget of € 40,000 per year.Important
A mandatory taste and acceptance test will take place after the award.Important
The machines must be disposed of sustainably at the end of the agreement.Important
Bidders must comply with the Social Return obligation of 2%.Important

05Can I take part?

Financial · 1
Stable company with continuity; annual accounts without negative equity.Financial
Technical · 2
Experience in supplying, installing, and commissioning at least 8 beverage vending machines for one organization.Technical
Experience with preventive and corrective maintenance of at least 8 beverage vending machines and resolving at least 5 malfunctions in 12 months.Technical
Professional capability · 1
Registration in the commercial register of the Chamber of Commerce (for Dutch bidders).Professional capability
Exclusion ground · 1
No Russian involvement in the execution of the agreement.Exclusion ground

06Exclusion grounds

Exclusion grounds (1)
  • No Russian involvement in the execution of the agreement.

07Award criteria

K1: Quality management and service relief€ 23.000, -

Assessment of taste experience, quality management, and the manner in which the contracting authority is relieved of burdens regarding the safeguarding and improvement of service delivery.

K2: Sustainability of services and ingredients€ 16.000, -

Assessment of the integration of sustainability in maintenance, service, the choice of machines, and the sustainability of ingredients.

K3: Disposal of old machines€ 12.000, -

Assessment of the method of disposal of equipment at the end of its service life and the contribution to the circular economy.

Priceweight n/a

The total bid price consists of the components P1: Beverage vending machines, P2: Service and maintenance, P3: Ingredients, and P4: Condiments and other consumables.

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Bidders in this segment

#Likely bidderFitWins
1Maas International B.V.SME10055×
2JACOBS DOUWE EGBERTS PRO NL B.V.SME10019×
3Overwijk KoffiesystemenUnknown9815×
4Selecta Netherlands BVSME9718×
5Van Duijnen Groep B.V.SME887×
6Overwijk Koffiesystemen West-Nederland B.V.SME866×

10Tender documents

TN502952 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250604171630pdfJun 6, 2025 · 11 KB
NvI 2_warme dranken_20250210xlsxFeb 10, 2025 · 20 KB
NvI 1_warme dranken_20240130xlsxJan 30, 2025 · 33 KB
Bijlage 2.0 - Programma van Eisen drankenautomaten 1.1_Na NvI 1pdfJan 30, 2025 · 281 KB
Invulformulier C - Prijzenblad drankenautomaten 1.1_na NvI1xlsxJan 30, 2025 · 26 KB
Invulformulier B - Referenties drankenautomaten 1.1_Na NvI1docxJan 30, 2025 · 61 KB
TN502952 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250130130917pdfJan 30, 2025 · 12 KB
1. Offerteaanvraag drankenautomaten en ingredienten 1.1_na NvI1pdfJan 30, 2025 · 532 KB
Bijlage 1.0 - Diensverleningsovereenkomst (concept) 1.1_Na NvI1pdfJan 30, 2025 · 256 KB
Bijlage 2.1 - Huidige situatie Ooststellingwerf 1.0pdfDec 19, 2024 · 1467 KB
1. Offerteaanvraag drankenautomaten en ingredienten 1.0pdfDec 19, 2024 · 762 KB
Bijlage 2.0 - Programma van Eisen drankenautomaten 1.0pdfDec 19, 2024 · 336 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the exact scope of the assignment regarding the beverage vending machines?
The assignment entails the supply, installation, commissioning, and maintenance of 9 beverage vending machines for hot and cold drinks on the basis of a rental contract.
What responsibilities does the contractor have in addition to installing the machines?
The contractor is responsible for the timely delivery of corresponding ingredients such as water, coffee, tea, and soft drinks, as well as performing periodic maintenance and repairs.
In what manner are the beverage vending machines facilitated?
The beverage vending machines are provided on the basis of a rental contract, whereby the supplier is responsible for both the equipment and the necessary consumables and ingredients.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 300K
median
€ 800K
p75
€ 4,0 mln
deze opdracht

Gegunde waarden in CPV 42 · leveringen n=273