6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42968100 · Beverage vending machi
Estimated value
€ 500K
estimated
To deadline
-7d
Jun 9, 2026 · 14:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Framework agreement for the supply, maintenance, and ingredients of hot beverage vending machines for the Open Universiteit at various locations in the Netherlands. The assignment includes both full lease and basic lease options with an initial term of three years.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 42SuppliesEU tenderbeverage vending machinescoffeetea
01What is being requested
The supply and maintenance of hot beverage vending machines based on Full Operational Lease (campus) and Basic Operational Lease (study centers), including the supply of ingredients for 7 locations throughout the Netherlands. The agreement has a term of three (3) years with the possibility of two (2) option years.
The objective of the tender is to conclude an agreement with one (1) contractor for the supply of hot beverage vending machines and ingredients for the benefit of the contracting authority, in accordance with the provisions set forth in this specification.
1Beverage Vending Machines (EA)€500,000
02Strategic insight
Strategic insight · AI analysis
<ul Ensure an extremely concrete and SMART formulated response for the quality questions, as the assessment is directly dependent on the degree of concreteness and applicability. Strictly observe the page limits and font requirements per section to prevent rejection based on formal requirements. Develop a robust plan for technical maintenance and availability to minimize the risks of the penalty clause regarding the 98% availability standard.
03Points of attention
Important · 5
Knock-out criteria: all sub-requirements are knock-out criteria; failure to comply leads to exclusion.Important
Formal requirements: many quality questions have strict limits such as maximum 1 or 2 A4 pages and Arial font size 10.Important
Availability: a hard requirement of 98% availability per machine applies, with a penalty clause of € 5.00 per tenth percentage point in case of underperformance.Important
Indexation: lease costs may not be indexed; variable costs may only be indexed after 12 months based on CPI 2025=100.Important
Cost transfer: both phasing-in costs and phasing-out costs are entirely for the account of the bidder.Important
04Can I take part?
Other · 2
The bidder must accept all requirements digitally; failure to (fully) comply with one or more requirements leads to exclusion (Knock-out).Other
The bidder must be registered with the Autoriteit Persoonsgegevens (proof required after award).Other
Financial · 1
The bidder must agree to the conditions regarding invoicing, a 30-day payment term, and the fact that phasing-out costs are entirely for the account of the bidder.Financial
Technical · 1
Vending machines must comply with NEN 3140 and the Machinery Directive (2006/42/EC) and the Low Voltage Directive (2014/35/EU).Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria weighting
Price 40%Quality 60%
Homogeneous unit (%) · sum 100% · gate passed
07Process & timeline
Start contract
juli 2026
End of current agreement
31 augustus 2026
Notice of default/Start of new situation
1 oktober 2026
08Value in context
€500,000
09Likely competitors
#Likely bidderFitWins
1Maas International B.V.SME9824×
2JACOBS DOUWE EGBERTS PRO NL B.V.SME919×
3Selecta Netherlands BVSME899×
4Overwijk KoffiesystemenUnknown855×
5Gaasbeek Automatenservice B.V.SME803×
6MAASUnknown803×
10Tender documents
Aanbestedende dienst en opdracht.pdfpdfMay 11, 2026 · 32 KB
U2026-3405 Aanbesteding 2026 Drankautomaten Bijlage A.1 Proefsessie 010526.pdfpdfMay 11, 2026 · 70 KB
U2026-3405 Aanbesteding 2026 Drankautomaten Bijlage B.2 Referentieprojecten 060526.docxdocxMay 11, 2026 · 151 KB
U2026-3405 Aanbesteding 2026 Drankautomaten Bijlage A.3 Overzicht drankenautomaten 300426.xlsxxlsxMay 11, 2026 · 20 KB
U2026-3405 Aanbesteding 2026 Drankautomaten Bijlage A.2 Overzicht verbruik 300426.xlsxxlsxMay 11, 2026 · 420 KB
Beoordeling gunningscriteria.pdfpdfMay 11, 2026 · 45 KB
Inschrijving.pdfpdfMay 11, 2026 · 18 KB
Definities.pdfpdfMay 11, 2026 · 42 KB
Bestek.pdfpdfMay 11, 2026 · 105 KB
Beoordeling van de inschrijvingen.pdfpdfMay 11, 2026 · 62 KB
U2026-3405 Aanbesteding 2026 Drankautomaten Bijlage C.1 tm C.4 Verklaringen 060526.docxdocxMay 11, 2026 · 154 KB
Aanbestedingsprocedure.pdfpdfMay 11, 2026 · 73 KB
11Legal themes that may be relevant here
Advies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 512> De klacht ziet op een Europese openbare procedure voor een overheidsopdracht voor leveringen voor de huur van een warme drankenvAdvies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheldAdvies 611> Een Europese openbare aanbestedingsprocedure voor de renovatie van een rioolwaterzuiveringsinstallatie is beëindigd en aanbested
12Frequently asked questions
What is the expected duration of the agreement?
The agreement has an initial term of three (3) years and is expected to commence in July 2026. The contracting authority has the option to extend the agreement two (2) times, with each extension being one option year.
Which forms of service must be offered?
Bidders must offer two forms: Full Operational Lease (supply, installation, maintenance, refilling, cleaning, and delivery of ingredients and accessories) and Basic Operational Lease (supply, installation, and maintenance).
Which suitability criteria must a bidder meet?
Bidders must have at least one year of experience in the supply and maintenance of beverage vending machines, be able to provide references for similar contracts, and possess sufficient financial solvency.
Under what conditions can the agreement be extended?
Extension is possible provided that the contractor has strictly adhered to the agreement (verified via annual audits) and the quality of the service meets the agreed requirements and criteria.
What specific powers and compliance are required?
The contractor must have the authority to supply hot beverage vending machines including ingredients and must comply with applicable laws and regulations regarding food supply.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
€ 500K
Gegunde waarden in CPV 42 · leveringen n=273