AwardedServicesEuropeanCompetitive procedure with negotiation
Document Management System
Gemeente Delft (en de aan de gemeente Delft gelieerde ondernemingen) · Competitive procedure with negotiation · 1 lots · 378822
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72222300
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
Procurement for the supply of a SaaS-based document management system for Delft Support to comply with the Public Records Act (Archiefwet) and GDPR (AVG). The assignment has a term of five years and is executed via a competitive procedure with negotiation.
Services · Competitive procedure with negotiation · European procedure
European
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Supply of a DMS as Software as a Service (SaaS) including configuration, hosting, migration, and support. The assignment includes improving the digital information provision for Delft Support during an initial term of five years.
Delft Support wishes to conclude an Agreement for the provision, or the supply, of a Document Management System (DMS) as Software as a Service (SaaS), in addition to all activities necessary to make the system ready for use and to maintain it.
1Document Management System—
02Outcome
Awarded
Visma Circle B.V.
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure a complete application with all required attachments such as the UEA and Chamber of Commerce (KvK) extract. Focus the solution on the core competencies of your own organization to minimize risks. Strictly comply with information security and applicable legislation such as the Public Records Act (Archiefwet) and GDPR (AVG).
04Points of attention
Important · 5
The application must be complete and legally valid.Important
It is not permitted to modify fixed texts in forms.Important
All communication must take place exclusively via TenderNed.Important
If there are deficiencies in the documentation and these are not reported, they will be interpreted in favor of the contracting authority.Important
The application must be submitted in PDF format.Important
05Can I take part?
Financial · 1
Minimum requirements regarding financial capacity.Financial
Technical · 1
Minimum requirements regarding technical competence.Technical
Other · 5
Registration in a commercial register (KvK).Other
Demonstration of professional or business liability.Other
Demonstration of references.Other
Demonstration of quality assurance.Other
Demonstration of information security.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
most economically advantageous tenderweight n/a
The award is based on the best price-quality ratio as further elaborated in the Descriptive Document.
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1Visma Circle B.V.SME10033×
2Unit4 Business Software Netherlands B.V.SME10029×
3Protinus IT B.V.SME9951×
4Afas Software B.V.SME9884×
5PinkRoccade Local Government B.V.SME9866×
6Centric Netherlands B.V.SME9872×
10Tender documents
Bijlage A - GIBIT 2023pdfJun 11, 2025 · 652 KB
Nota van inlichtingen 2025-06-11-1pdfJun 11, 2025 · 90 KB
TN526171 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250514163112pdfMay 16, 2025 · 10 KB
uea_526171_20250512160934pdfMay 16, 2025 · 336 KB
Bijlage 5 Verklaring terbeschikkingstelling middelendocxMay 16, 2025 · 78 KB
Selectieleidraad DMS Delft Support V1.0pdfMay 16, 2025 · 472 KB
Bijlage 3 ReferentieopdrachtdocxMay 16, 2025 · 160 KB
Bijlage 6 Concept VerwerkersovereenkomstpdfMay 16, 2025 · 516 KB
Bijlage 4 Verklaring geen Russische betrokkenheiddocxMay 16, 2025 · 76 KB
11Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 539> De aanbesteder heeft een dynamisch aankoopsysteem (DAS) ingesteld voor de inhuur van extern personeel. Onder het DAS heeft de aaAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
12Frequently asked questions
Is it possible to ask substantive questions in later stages of the procedure?
Yes, if you are among the selected candidates, you will have the opportunity in the subsequent phases (phase 2 and phase 3) to ask substantive questions based on the Preliminary Descriptive Document (VBD).
How are price increases for standard third-party software handled?
Indexation based on the GIBIT is permitted for the fees of standard third-party software.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436