PlannedSuppliesMarktconsultatie
Document Management System
Gemeenschappelijke Regeling Sociaal · Marktconsultatie · 1 lots · 427016
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000 · Software and informati
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This is a market exploration by the Gemeenschappelijke Regeling Sociaal to gain insight into available Document Management Systems in preparation for a potential procurement.
Supplies · Marktconsultatie · National procedure
Complete timeline
CharacteristicsCPV 48SuppliesDocument Management SystemDMSMarket exploration
01What is being requested
Supply, configuration, migration, and implementation of a Document Management System (DMS), including the realization of interfaces, training of employees, and support during the term of the agreement.
Market exploration for the purpose of a potential new Document Management System
1Document Management System—
02Strategic insight
Strategic insight · AI analysis
During the demo, focus on functionalities such as the Archiefwet, AVG, integration possibilities, and migration from Suite. Ensure a clear picture of the technical possibilities for interfaces and Single Sign On. Explicitly indicate in the questionnaire when competition-sensitive information is shared to limit registration in the report.
03Points of attention
Important · 5
The market exploration is not intended to make a pre-selection for a potential direct award.Important
Participation in the market exploration is voluntary and non-binding.Important
The data provided is only indicative and may change.Important
No compensation will be paid for costs associated with participation.Important
The contracting authority may decide not to invite all participants to a one-on-one session.Important
04Process & timeline
Publication of announcement on TenderNed
29-05-2026
Deadline for submitting clarification questions
05-06-2026
Publication of Note of Clarifications
09-06-2026
Deadline for written response
12-06-2026
Demos
12-06-2026 t/m 28-06-2026
Publication of report
05-07-2026
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Visma Circle B.V.SME10023×
2Afas Software B.V.SME9881×
3Visma Roxit B.V.SME9716×
4PinkRoccade Local Government B.V.SME9638×
5Unit4 Business Software Netherlands B.V.SME9620×
6Visma Raet B.V.SME9622×
07Tender documents
Bijlage A - 260058GRS - DMS vragenlijstdocxMay 29, 2026 · 284 KB
Bijlage A - 260058GRS - DMS vragenlijstpdfMay 29, 2026 · 316 KB
TN592952 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260529132555pdfMay 29, 2026 · 171 KB
Marktverkenningsleidraad 260058GRS - Document Management SysteempdfMay 29, 2026 · 266 KB
08Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
09Frequently asked questions
What is the purpose of this market exploration?
The market exploration aims to gain insight into the available solutions and developments for a new Document Management System (DMS), in order to be able to replace the current outdated IT solution.
What specific experience is required for the migration of documents?
Experience is requested regarding the migration of bulk files from existing systems, with a specific focus on migration from the Suite system.
What capacity requirements must a party meet?
Parties must be able to demonstrate the availability of expertise for the intended implementation period in 2027.
In what way can market parties contribute to the design of the future assignment?
In this phase, market parties can advise the contracting authority on a favorable contract form and the pricing model, and inform about the technical feasibility of integrations.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653