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AwardedServicesEuropeanOpen

Document generator

Gemeente Utrecht · Open · 1 lots · 374487
Type
Services
72000000
Estimated value
€ 372K
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

This tender concerns the delivery of a site license for a document generator for approximately 1,000 users at the Municipality of Utrecht. The contract has a duration of 72 months and will be assessed on price, plan of approach, and the program of requirements.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Utrecht
Contract type
Services
Open
Estimated value
€372,000
awarded value
Submission deadline
Ongoing
13:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72000000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

Delivery of a site license for a document generator for approximately 1,000 users, including additional services with a duration of 72 months.

delivery of a site license for a document generator, including additional services.

72000000Services
1Document generator—

02Outcome

Awarded

B-ware Business Software B.V.

Award value
€372,000
Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
Ensure that the incumbent supplier does not derive any advantage from their current role by making a realistic assessment of the implementation costs. In the qualitative sections, focus strongly on the seamless integration with the Microsoft environment and the requested connections. Do not forget to fully incorporate the obligations regarding social return in the execution.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
The incumbent supplier must assume a situation in the Plan of Approach and the Price List in which they are not the incumbent supplier.Important
There is a requirement for seamless integration with Microsoft Office 365, specifically Teams, SharePoint, and OneDrive.Important
The solution must have a connection with Microsoft Dynamics via the Microsoft Graph API.Important
The contractor is responsible for the social return obligation and must use the registration and monitoring system.Important
Authentication must take place via Azure Federation with support for OpenID Connect or SAML v2.0.Important

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Plan of Approach30

The municipality desires a controlled implementation and migration of the solution offered by you.

Program of Requirements30

The municipality desires an IT solution that aligns as closely as possible with its needs.

Price40

Price

07Process & timeline

Deadline for requests for additional information
06/05/2025 13:00 +02:00
Deadline for receipt of tenders
27/05/2025 13:00 +02:00
Opening date
27/05/2025 13:00 +02:00

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

09Bidders in this segment

#Likely bidderFitWins
1PQR B.V.SME9625×
2PinkRoccade Local Government B.V.SME9534×
3Protinus IT B.V.SME9532×
4COMPAREX Nederland B.V.SME9530×
5Bechtle direct B.V.SME9425×
6Visma Roxit B.V.SME9416×

10Tender documents

TN515794 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250801083003pdfAug 3, 2025 · 8 KB
NvI #2pdfMay 9, 2025 · 81 KB
NvI #1pdfApr 25, 2025 · 33 KB
Bijlage 02 - Voorwaarden GIBIT 2023pdfApr 12, 2025 · 1183 KB
Bijlage 01 - Overeenkomst GIBIT 2023pdfApr 12, 2025 · 166 KB
uea_515794_20250324132037pdfApr 12, 2025 · 1573 KB
2025IPM403 Inschrijvingsleidraad Documentgenerator v1.0pdfApr 12, 2025 · 298 KB
Bijlage 09 - AVG Verwerkersovereenkomst model VNGpdfApr 12, 2025 · 216 KB
Bijlage 04 - Verklaring Geen Russische BetrokkenheiddocxApr 12, 2025 · 69 KB
Bijlage 08b Ingevuld formulier inwonerplanjpgApr 12, 2025 · 240 KB
Bijlage 03 - Opgave referentieprojectdocxApr 12, 2025 · 71 KB
Bijlage 08c JSON InwonerplantxtApr 12, 2025 · 33 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the meaning of classifying a requirement as 'Impossible' on the '2. Requirements' tab?
Classifying a requirement as 'Impossible' on the '2. Requirements' tab results directly in exclusion from participation in this tender.
How are the points for the sub-award criterion 'Program of Requirements' calculated?
For every requirement on the '3. Requirements' tab marked as 'Standard', the bidder receives 3 points. For the option 'Impossible', 0 points are awarded. The total number of points obtained is offset against the maximum number of points as stated in the tender instructions.
What are the conditions regarding Social Return during the execution of the contract?
In most cases, the contractor is obliged to allocate 5% of the contract sum to social return. This can be fulfilled, for example, by offering sustainably paid work to job seekers, providing internships or apprenticeships, or socially procuring from social enterprises.
What is the purpose of the document generator for the Municipality of Utrecht?
The document generator enables employees to compile documents using templates that comply with the applicable corporate identity.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
€ 372K

Gegunde waarden in CPV 72 · diensten n=1436