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AwardedServicesEuropeanOpen

Digital Dossier JGZ

Veiligheidsregio Kennemerland · Open · 1 lots · 364051
Type
Services
72600000
Estimated value
€ 1,65M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

This European procurement concerns the delivery of a SaaS solution for a digital dossier for Youth Health Care (JGZ) at Veiligheidsregio Kennemerland for a duration of four years.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Veiligheidsregio Kennemerland
Contract type
Services
Open
Estimated value
€1,646,700
awarded value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72600000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

Providing a SaaS solution for a digital dossier for the JGZ, including implementation, data conversion, training, and support for a period of four years.

In order to meet the ongoing need for a DDJGZ from March 2026, Veiligheidsregio Kennemerland/JGZ has started this European procurement, with the aim of concluding a multi-year agreement with a single supplier.

72600000Services
1lot one—

02Outcome

Awarded

Eljakim Information Technology B.V.

Award value
€1,646,700
Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
Ensure a complete bid in accordance with the prescribed attachments without changes to fixed texts. Focus on user-friendliness and the possibility of autonomous management to meet the objectives. Take the transition period of 10 months into account during planning.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The system must comply with AVG, ISO2701 and WGBO.Important
Submitting variants is not permitted.Important
The service must be fully operational on 1 March 2026.Important
Bidders must sign a data processing agreement for the protection of personal data.Important

05Can I take part?

Professional capability · 1
Suitability requirement 1: Registration in national Commercial RegisterProfessional capability
Financial · 2
Suitability requirement 2: Approved auditor's reportFinancial
Suitability requirement 3: InsuranceFinancial
Technical · 2
Suitability requirement 4: ReferencesTechnical
Suitability requirement 5 Quality management systemTechnical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

best price-quality ratioweight n/a

The award is based on the best price-quality ratio in accordance with chapter 8.

08Process & timeline

Publication of procurement on TenderNed
16 januari 2025
Deadline for submitting questions for Memorandum of Information 1
30 januari 2025 vóór 12.00 uur
Response to Memorandum of Information 1
13 februari 2025
Deadline for submitting questions for Memorandum of Information 2
20 februari 2025 vóór 12.00 uur
Response to Memorandum of Information 2
27 februari 2025
Deadline for submitting bid
13 maart 2025 vóór 12.00 uur
User test
Week 13
Sending award decision
4 april 2025
Verification interview
16 april 2025
End of standstill period
24 april 2025
Effective date of Agreement
1 mei 2025

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Centric Netherlands B.V.SME9456×
2COMPAREX Nederland B.V.SME9230×
3PQR B.V.SME9225×
4KPN B.V.SME9027×
5Visma Raet B.V.SME9018×
6Bechtle direct B.V.SME8925×

11Tender documents

TN506611 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250701093531pdfJul 2, 2025 · 13 KB
NvI 4 DD JGZ 13032025docxMar 13, 2025 · 25 KB
TN506611 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250306082551pdfMar 6, 2025 · 12 KB
NvI 3 DD JGZ 05032025docxMar 5, 2025 · 28 KB
NVI-2 DDJGZdocxFeb 27, 2025 · 61 KB
Bijlage 5 Pakket van Eisen en Wensen DDJGZ Kennemerland V1.1xlsxFeb 13, 2025 · 118 KB
NvI DDJGZ 1.0 12022025docxFeb 13, 2025 · 138 KB
Bijlage 7 Formulier referentieopdracht VRK v1.1docxFeb 13, 2025 · 121 KB
Bijlage 5 Pakket van Eisen en Wensen DDJGZ Kennemerland V1.0xlsxJan 17, 2025 · 118 KB
Bijlage 10 Verklaring middelen derde VRK v1.0docxJan 17, 2025 · 123 KB
Bijlage 6 Prijzenblad V1.0xlsxJan 17, 2025 · 78 KB
Bijlage 3 Overeenkomst Overheidsopdracht voor SAAS Diensten V1.0docxJan 17, 2025 · 1872 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the purpose of the procurement for the Digital Dossier JGZ?
The procurement has been started to conclude a multi-year agreement with a single supplier, so that the ongoing need for a DDJGZ can be met from March 2026.
Which functional requirements must the system for the Digital Dossier JGZ meet?
The system must support the execution of all statutory municipal tasks in the context of Youth Health Care for the target group aged 0 to 18 and meet the current requirements of a Well-Managed Care System (GBZ).
In what manner must the software for the Digital Dossier JGZ be offered?
The system must be offered as a Software as a Service (SaaS) solution and as a web application suitable for any device, such as a laptop or tablet.
Which standards and language requirements apply to the application?
The system must support the current nationally established standards, including the most recent Basis Dataset JGZ (BDS). All user screens, help functions, and manuals must be in the Dutch language.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436