6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
Estimated value
€ 3,50M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Procurement for the supply of a digital dossier for youth healthcare with a duration of five years plus options. The assignment includes implementation, data conversion, and a strict deadline for go-live in May 2026.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPVSuppliesEU tender
01What is being requested
Supply of a Digital Youth Healthcare Dossier including implementation and data conversion for an initial period of 60 months.
The contracting authority is looking for a well-suited, user-friendly DD-JGZ that meets the stated requirements. In addition, the supplier (of this digital solution) must implement the DD-JGZ (including configuration, (data) migration, and training) and provide management, support, maintenance, and further development. Therefore, requirements are also imposed on the supplier.
02Outcome
Awarded
Topicus.Healthcare B.V.
Award value
€3,500,000
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Ensure maximum consistency between the written answers to the open questions and the oral explanation during the presentation. Pay sufficient attention to the use cases, as the presentation time for this component has been extended to 60 minutes. Ensure that the reference statement is submitted directly with the bid to minimize risks in the process.
04Points of attention
Important · 6
The total volume of the bid may not exceed 20 A4 pages.Important
The data processing agreement must be signed no later than the first day of implementation.Important
The agreement contains a resolutive condition if the acceptance protocol is not approved.Important
During the migration period, both systems will be unavailable to end users.Important
The liability is limited to 1.5 million euros per year.Important
The waiting room agreement for the runner-up is without financial compensation.Important
05Can I take part?
Technical — Supply of a reference statement upon submission of the bid.
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Open questionsweight n/a
Assessment of the substantive elaboration of the open questions; consistency with the presentation is essential here.
Presentationweight n/a
The presentation is assessed on ease of use (intuitive use) and the elaboration of use cases.
Use casesweight n/a
Part of the presentation where the score for this component is determined by the individual scores of the assessors on the use cases.
Priceweight n/a
The bidder with the lowest price achieves the highest score via a specific formula.
08Process & timeline
Start of implementation and conversion
uiterlijk 1 juli 2025
Deadline for acceptance tests
30 april 2026
Go-live of new application
1 mei 2026
End date of agreement
30 april 2031
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Eljakim Information Technology B.V. potentialSME400×
2Topicus.Healthcare B.V. potentialSME400×
3Gino potentialUnknown380×
4Anago B.V. potentialSME340×
5Zorgned Automatisering B.V. potentialSME320×
6Mako Cleaning Service Nederland B.V. potentialSME320×
11Tender documents
TN511388 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250708145105pdfJul 9, 2025 · 8 KB
Bijlage 7 ReferentieverklaringdocxMar 26, 2025 · 81 KB
NvI 3 DDJGZ GGD DrenthepdfMar 26, 2025 · 51 KB
Aangepaste planning_NvI_2pdfMar 21, 2025 · 38 KB
KD+schema applicatiespdfMar 21, 2025 · 78 KB
NvI 2 DDJGZ GGD DrenthepdfMar 21, 2025 · 107 KB
Bijlage 4 Prijzenblad_NvI_2xlsxMar 21, 2025 · 60 KB
Voorbeeldberekening LOG formulexlsxMar 21, 2025 · 20 KB
Bijlage 3 VNG GIBIT_2023pdfMar 7, 2025 · 559 KB
NvI 1 DDJGZ GGD DrenthepdfMar 7, 2025 · 203 KB
Bijlage 4 Prijzenblad_aangepast_NvI_1xlsxMar 7, 2025 · 60 KB
Bijlage 3 Algemene Inkoopvoorwaarden ARVODI 2018pdfFeb 13, 2025 · 369 KB
12Legal themes that may be relevant here
Advies 34> Er mag één referentie per kerncompetentie worden gevraagd. Is de afwijking hiervan voldoende gemotiveerd in de aanbestedingsstukAdvies 528: Beoordeling referentieprojecten: subjectieve uitleg door beoordelingscommissieDe Commissie oordeelt dat de beoordelingscommissie een te subjectieve uitleg heeft gegeven aan de eisen voor referentieprojecten.Complaint upheld
13Frequently asked questions
What is the scope of the assignment for the digital solution?
The supplier is responsible for the implementation of the Digital Youth Healthcare Dossier (DD-JGZ), including configuration, data migration, and training. In addition, the supplier must provide management, support, maintenance, and further development of the solution.
On which aspects is the demonstration of the solution assessed?
The demonstration is assessed on the aspect of ease of use, where intuitive use is leading. To allow for a comparable judgment, use cases will be utilized.
How is the assessment of the presentation and the open questions carried out?
The assessors look for consistency between the answers provided to the open questions and the explanation during the presentation. Follow-up questions may be asked, whereby the individual score of the open question based on the presentation may be adjusted.
Must all requirements from the Program of Requirements (PvE) be present at the go-live?
Yes, the requirements from the PvE must be present at the time of go-live.
Automatically compiled from the official tender data and documents.