6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30131200 · Envelope inserting mac
Estimated value
€ 300K
estimated
To deadline
7d
Jun 23, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
UWV is looking for a supplier for the replacement of envelope inserting machines with one new machine including software and maintenance, where the award takes place on the basis of the lowest price.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderenvelope inserting machineservicessoftware
01What is being requested
Delivery of one (1) envelope inserting machine including software, licenses and maintenance, as well as the removal of three current envelope inserting machines. The agreement is a Framework Agreement for a maximum of four (4) years (two years fixed, followed by annual extensions) with an estimated value of approximately € 300,000.00 and a maximum value of € 450,000.00.
1 envelope inserting machine with related services
1Envelope inserting machine and related services€300,000
02Strategic insight
Strategic insight · AI analysis
<ul Focus primarily on extremely competitive pricing, as the award is based solely on the lowest price and little differentiation in quality is expected. Ensure a watertight technical substantiation of the processing capacity and quality to successfully complete the Proof of Delivery (PoD) and the mandatory PEN test. Verify whether the ISO certifications (9001 and 14001) exactly meet the stated requirements for equivalence to prevent exclusion.
03Points of attention
Important · 7
The award takes place on the basis of the lowest price, as quality requirements are established in the Program of Requirements.Important
A Proof of Delivery (PoD) will take place after the provisional award, during which the machine must process 42,000 envelopes within 8 hours without malfunctions.Important
The processing quality during the PoD must be at least 99.5% immediately correct.Important
A PEN test will be performed on the product; failure to meet the requirements in the BVO will result in exclusion.Important
The bidder must commit to at least 2% social return on the total contract value.Important
The submission period for the tender is at least 120 calendar days after the closing date.Important
In TenderNed, a fictitious price must be entered; the actual assessment is conducted via the price quotation form.Important
04Can I take part?
Professional capability · 2
Three different reference assignments demonstrating the following core competencies: 1. The delivery of a comparable envelope inserting solution (minimum 4 years of experience with a (semi)-government organization); 2. Services for envelope inserting machines (experience in performing associated maintenance).Professional capability
Registration in the commercial register of the Chamber of Commerce or in the national professional or commercial register of the country in which the company is established.Professional capability
Technical · 1
Possession of an adequate quality assurance system that at least meets the standards ISO 9001 or equivalent (quality management system) and ISO 14001 or equivalent (environmental management).Technical
Financial · 1
The continuity paragraph in the auditor's statement in the annual accounts of the last completed financial year may not contain warnings.Financial
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Lowest priceweight n/a
The contract is awarded on the basis of the lowest total fictitious contract sum. The price is the fixed all-in total price for the entire scope, including investment in hardware, software and licenses, maintenance, implementation, training costs and the removal of the current three envelope inserting machines.
07Process & timeline
Announcement of this Contract on TenderNed
28-04-2026
Deadline for submitting questions or suggestions (round 1)
12-05-2026, 10:00 uur
Target date for publishing answers (Nota van Inlichtingen-1)
26-05-2026
Deadline for submitting questions or suggestions (round 2)
02-06-2026, 10:00 uur
Target date for publishing answers (Nota van Inlichtingen-2)
09-06-2026
Closing date for submitting Tender
23-06-2026
Target date for announcing provisional Award Decision
14-07-2026
PoD (Proof of Delivery)
Week 30
End of suspension period
25-08-2026
08Value in context
€300,000
09Likely competitors
#Likely bidderFitWins
1Dustin Netherlands B.V.SME100109×
2Lyreco Nederland BVSME9956×
3Canon Nederland N.V.SME97102×
4ARP Nederland B.V.SME97118×
5Bechtle direct B.V.SME9785×
6Odin Onderwijs B.V. h.o.d.n. CloudwiseSME96165×
10Tender documents
Bijlage 9-Handleiding social return voor leveranciers van UWVpdfApr 29, 2026 · 278 KB
Bijlage 3 - Handleiding Social Return - Bouwblokkenmethode (1)pdfApr 29, 2026 · 278 KB
Bijlage 10- Marktconsultatie- 0361 CouverteermachinespdfApr 29, 2026 · 373 KB
Bijlage 5- Algemene Inkoopvoorwaarden Diensten 2023pdfApr 29, 2026 · 319 KB
Bijlage 2 - Concept Raamovereenkomst Couverteeroplossing en aanverwante dienstverlening (1) (1)pdfApr 29, 2026 · 474 KB
Beschrijvend document Couverteermachine en aanverwante dienstverleningpdfApr 29, 2026 · 651 KB
Bijlage 4- Concept Beveiligings- en Verwerkersovereenkomst (BVO) (1)pdfApr 29, 2026 · 417 KB
Bijlage B - Referentieverklaring (1)pdfApr 29, 2026 · 152 KB
Bijlage 6- Concept Service Level Agreement SLA Couverteeroplossing en aanverwante dienstverlening v.0.9 (1)pdfApr 29, 2026 · 408 KB
Bijlage 7 - Concept Dossier Financiele Afspraken DFA Couverteeroplossing en aanverwante dienstverlening v.0.9 (1)pdfApr 29, 2026 · 451 KB
Bijlage 1 - Programma van Eisen Couverteermachine en aanverwante dienstverlening (1)pdfApr 29, 2026 · 323 KB
TN587426 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260428151118pdfApr 29, 2026 · 193 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
12Frequently asked questions
What is the scope of the contract?
The contract concerns the delivery of one envelope inserting machine including the corresponding related services.
Which general terms and conditions apply to the services?
The execution of the services is subject to the General Procurement Conditions for Services 2023 (AIV Diensten-2023).
How is information security and privacy protection ensured?
Security and privacy protection are established in a Security and Processing Agreement (BVO). This agreement consists of four sections (A, B, C and D) which are applied based on the nature of the processed data, such as personal data or confidential data.
On which aspects of the service is testing performed?
Testing is performed on the provision of evidence regarding professional service.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
€ 300K
Gegunde waarden in CPV 30 · leveringen n=1263