AwardedSuppliesEuropeanOpen
Collection Management System
Historisch Centrum Overijssel · Open · 1 lots · 350314
2
2 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48160000
Estimated value
€ 2,20M
estimated
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence low
Historisch Centrum Overijssel is seeking a contractor for the delivery, implementation, hosting, and maintenance of a SaaS collection management system.
Supplies · Open · European procedure
European
CharacteristicsCPV 48SuppliesEU tendercollection managementSaaSimplementation
01What is being requested
The assignment concerns the delivery, implementation (including conversion), hosting, and maintenance of a SaaS collection management system by one contractor or consortium.
The objective of this procurement is to contract one Contractor/Consortium to deliver, implement (including conversion), host, and maintain a SaaS collection management system.
1Collection Management System€2,200,000
02Outcome
Awarded
Deventit B.V.
Award value
€1,000,072
vs. estimate
-55%
Bidders
4
03Strategic insight
Strategic insight · AI analysis
The assignment is focused on a SaaS solution for collection management. It is essential that the supplier also handles the conversion of existing data. The contractor must also be responsible for the hosting and maintenance of the system.
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Value in context
€2,200,000
06Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME9781×
2PinkRoccade Local Government B.V.SME9138×
3COMPAREX Nederland B.V.SME8942×
4Visma Circle B.V.SME8923×
5Bechtle direct B.V.SME8833×
6Unit4 Business Software Netherlands B.V.SME8720×
07Tender documents
TN487618 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250204150641pdfFeb 6, 2025 · 8 KB
Bijlage 10 - Invulformulier wensen versie 2xlsxNov 1, 2024 · 37 KB
Nota van inlichtingen 2024-10-30-1pdfOct 30, 2024 · 6 KB
TN487618 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241023092611pdfOct 23, 2024 · 8 KB
16. Nota van Inlichtingen_AanvraagadministratiezipOct 11, 2024 · 232 KB
22. Nota van Inlichtingen_ConversieVoorbeeldzipOct 11, 2024 · 232470 KB
Nota van inlichtingen 2024-10-11-1pdfOct 11, 2024 · 14 KB
17. Nota van Inlichtingen_Geregistreerde externe gebruikerspdfOct 11, 2024 · 106 KB
Bijlage 7 - Programma van Eisen en wensenxlsxSep 24, 2024 · 67 KB
Bijlage 4 - Concept OvereenkomstpdfSep 24, 2024 · 322 KB
Bijlage 1 - UEApdfSep 24, 2024 · 1581 KB
Bijlage 2 - ReferentieformulierdocxSep 24, 2024 · 24 KB
08Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 198> Dienstonderdeel van een Ministerie maakt afspraak met dienstonderdeel van een ander Ministerie voor het laten digitaliseren van Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
09Frequently asked questions
What is the exact scope of the assignment for the collection management system?
The assignment includes the delivery, implementation (including data conversion), hosting, and maintenance of a SaaS collection management system by one contractor or consortium.
Which functional components must be delivered within the system?
The system must contain various components, including acquisition, data entry, digital preservation, information object management, digitisation, storage management, metadata management, publication, access management, and functional management.
What requirements are placed on the search functionality for internal users?
The system must support free-text searching across all metadata, enable targeted searching on specific fields or combinations of fields, and support wildcards and Boolean search operators for all search options.
In which areas must the system provide regarding security and privacy?
The system must provide functionalities for information security, privacy, and IAA (Identification, Authentication, and Authorisation).
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
€ 2,2 mln
Gegunde waarden in CPV 48 · leveringen n=653