6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
The Municipality of Waalwijk is seeking the supplier of a civil affairs application for a period of four years with extension options. The award will be based on price and quality.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery of a civil affairs application for the Municipality of Waalwijk with a duration of 48 months and the possibility of 6x extension of one year.
The Municipality of Waalwijk intends to enter into one agreement for the delivery of a civil affairs application
1basic lot—
02Outcome
Awarded
PinkRoccade Local Government
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure strong references that specifically demonstrate the implementation and management of civil affairs software within municipalities. Pay extra attention to the demonstration scripts to show that the software fully supports the requested business processes. Given the weighting, a very high quality score is essential for a successful award.
04Points of attention
Important · 3
The bidder must provide a maximum of 2 references to demonstrate core competencies.Important
The software must comply with specific demonstration scripts for processes such as BRP changes, naturalization, marriages, and address investigations.Important
The contract can be extended a maximum of 6 times by one year.Important
05Can I take part?
Technical · 4
Core Competency 1: Experience with the execution of a similar assignment at a municipal organization in the field of implementation of a civil affairs application, including a successful implementation with a system that has been operational for a minimum of 2 years.Technical
Core Competency 2: Experience with the management of a civil affairs application at a municipal organization for a duration of at least 2 years.Technical
References must relate to assignments dating back within the last three years from the closing date.Technical
References must be proportionate in nature and scope to the assignment.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality67
The quality of the tender.
Price33
The price of the tender.
08Process & timeline
Deadline for requests for additional information
25/04/2025 10:00 +02:00
Deadline for receipt of tenders
13/05/2025 10:01 +02:00
Opening date
13/05/2025 10:01 +02:00
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1PinkRoccade Local Government B.V.SME10038×
2COMPAREX Nederland B.V.SME9942×
3Afas Software B.V.SME9881×
4Visma Circle B.V.SME9823×
5Visma Roxit B.V.SME9816×
6Visma Raet B.V.SME9822×
11Tender documents
TN518121 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250902152522pdfSep 4, 2025 · 7 KB
Nota van Inlichtingen II Burgerzaken softwarepdfApr 29, 2025 · 125 KB
Bijlage 1 - Programma van Eisen en Wensen (aangepast nav NvI I)xlsxApr 18, 2025 · 194 KB
Nota van Inlichtingen I burgerzaken softwarepdfApr 18, 2025 · 198 KB
Bijlage 4 - GIBIT 2023pdfMar 28, 2025 · 1183 KB
Bijlage 2 - ConceptovereenkomstpdfMar 28, 2025 · 104 KB
Bijlage 5 - Use casespdfMar 28, 2025 · 55 KB
TN518121 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250327101913pdfMar 28, 2025 · 7 KB
Formulier C - PrijsinvulformulierxlsxMar 28, 2025 · 21 KB
Formulier A - UEApdfMar 28, 2025 · 2097 KB
Formulier B - ReferentiesdocxMar 28, 2025 · 100 KB
Bijlage 1 - Programma van Eisen en WensenxlsxMar 28, 2025 · 194 KB
12Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 476> Beklaagde, een gemeente in oprichting waarin twee gemeenten, [A] en [B], fuseren, heeft op 2 mei 2018 een Europese openbare aanbAdvies 514> De klacht ziet op een Europese openbare aanbesteding van een overheidsopdracht voor diensten voor de terbeschikkingstelling van Advies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst d
13Frequently asked questions
What is the expected duration of the agreement for the civil affairs application?
The assignment has an initial duration of 48 months. The agreement can be extended a maximum of 6 times by one year.
Which functionalities are tested during the software demonstrations?
The demonstrations include, among other things, maintaining and amending the BRP (correction requests), handling naturalization requests (including registration of royal decree and ceremony), and the digital application for a marriage.
What is the purpose of the requested civil affairs software?
The Municipality of Waalwijk wants to enter into one agreement for the delivery of a civil affairs application as a single system.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653