ClosedServicesEuropeanOpen
International business travel
Hogeschool Van Hall Larenstein · Open · 1 lots · 354630
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
63515000
Estimated value
€ 400K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This document contains the general terms and conditions of purchase for services and supplies from Hogeschool Van Hall Larenstein, including rules on liability, insurance, and data protection.
Services · Open · European procedure
European
CharacteristicsCPV 63ServicesEU tenderinternational travelstudent exchangestaff travel
01What is being requested
The assignment concerns the provision of services and/or supplies to Hogeschool Van Hall Larenstein in accordance with the General Terms and Conditions of Purchase.
As a university of applied sciences, Van Hall Larenstein is internationally oriented. Internships, excursions, seminars, student and staff exchange, trade fair meetings, and graduation assignments outside the Netherlands increasingly form part of the education, which means that both employees and students will travel worldwide.
1International business travel€400,000
02Strategic insight
Strategic insight · AI analysis
Ensure full coverage of the required insurance amounts. Check the administrative processes regarding the mandatory certificates of conduct and work permits. Take into account the strict deadline of 24 hours for reporting data breaches.
03Points of attention
Important · 5
The maximum liability is limited to € 200,000.00 per event and € 200,000.00 per contract year.Important
In the event of a data breach involving personal data, this must be reported no later than within 24 hours.Important
The transfer procedure upon termination must be completed within a maximum of one month.Important
Prices are fixed during the term of the agreement.Important
All currency risks, customs duties, and import and export duties are for the account of the contractor.Important
04Can I take part?
Financial · 1
The contractor must be insured for a minimum amount of € 2,500,000.00 per event for professional liability, general liability, and loss of or damage to business inventory.Financial
Technical · 2
Personnel involved in the Service Provision and working at the Client's location must be able to provide a recent certificate of conduct within eight weeks after commencement or, upon request, within 3 days.Technical
Personnel must possess the required work permits pursuant to the Foreigners Employment Act (WAV).Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
€400,000
07Likely competitors
#Likely bidderFitWins
1Uniglobe Advanced & Priority Travel B.V.SME755×
2Munckhof Groups and Incentives B.V.SME724×
3VCK Travel B.V.SME725×
4Diversity TravelUnknown682×
5Mobility ConceptUnknown675×
6Munckhof Business Travel Venlo B.V.SME663×
08Tender documents
Nota van inlichtingen 2024-11-25-1pdfNov 25, 2024 · 55 KB
TN490487 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241104094714pdfNov 4, 2024 · 8 KB
Aanbestedingsdocument Buitenlandse dienstreizen v1.1pdfNov 4, 2024 · 483 KB
Bijlage Hoofdelijke aansprakelijkheid v1.0pdfOct 25, 2024 · 141 KB
TN490487 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241024095341pdfOct 25, 2024 · 8 KB
Bijlage Combinatie van Inschrijvers v1.0pdfOct 25, 2024 · 87 KB
Bijlage Volmacht tekeneningsbevoegdheid v1.0pdfOct 25, 2024 · 114 KB
Bijlage Klachtenprocedure Van Hall LarensteinpdfOct 25, 2024 · 75 KB
Concept contract voor Buitenlandse dienstreizenpdfOct 25, 2024 · 138 KB
UEA-10_15_2024_11_23_25 AMpdfOct 25, 2024 · 1245 KB
Algemene Inkoopvoorwaarden Diensten en Leveringen HVHL 2023-Q3_IJVpdfOct 25, 2024 · 295 KB
Prijzenblad Buitenlandse dienstreizen v1xlsxOct 25, 2024 · 13 KB
09Legal themes that may be relevant here
Advies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 94> Zijn de aanbestedende scholen die onder een "koepelinstantie" ressorteren, als zelfstandige aanbestedende diensten te beschouwenAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
10Frequently asked questions
What is the scope of the assignment for international business travel?
The assignment includes planning, booking, and managing travel for employees and students to destinations worldwide. This includes, among other things, internships, excursions, seminars, student and staff exchange, trade fair meetings, and graduation assignments outside the Netherlands.
What specific services are expected from the service provider?
The assignment requires an integrated approach that includes bookings, visa support, travel insurance, safety and compliance management, cost controls, and reporting.
What needs must the service provider meet?
The service provider must be able to respond flexibly to changing travel needs and regulations, and must provide a transparent pricing model and a user-friendly booking system.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 443K
€ 443K
median
€ 1,2 mln
€ 1,2 mln
p75
€ 4,0 mln
€ 4,0 mln
€ 400K
Gegunde waarden in CPV 63 · diensten n=110