6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Municipality of Zoetermeer is seeking a supplier for a critical BRP application for approximately 127,000 residents. The assignment will be awarded based on the best price-quality ratio for a period of four years plus options.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery of a BRP application for maintaining the basic personal registration. The assignment has a duration of four years with four extensions of one year each.
The BRP basic registration is responsible for maintaining the BRP data of residents and is therefore a critical, necessary application. It is the objective of the tender to conclude an Agreement for the delivery of a Civil Affairs application that meets all specifications, requirements, and commitments, in accordance with the Program of Requirements included in the Descriptive Document.
1BRP application—
02Outcome
Awarded
PinkRoccade Local Government
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a strong substantiation of the qualitative criteria as price is only one component. Take the SROI conditions into account during execution. Ensure that all mandatory attachments are submitted completely and correctly to prevent exclusion.
04Points of attention
Important · 5
It is prohibited to contact the municipality outside of the question module.Important
You must express objections to ambiguities no later than 10 February 2025.Important
The assignment is not divided into lots.Important
Bidders must comply with the SROI execution condition.Important
Variants are not permitted.Important
05Can I take part?
Financial · 1
Economic and financial capacity, including insurance.Financial
Technical · 1
Technical and professional competence, including references and quality assurance and control.Technical
Professional capability · 1
Professional competence.Professional capability
Exclusion ground · 1
Exclusion grounds.Exclusion ground
06Exclusion grounds
Exclusion grounds (1)
- Exclusion grounds.
07Award criteria
B1 Implementation planweight n/a
Assessment of the implementation plan.
B2 Desiresweight n/a
Assessment of the desires.
B3 Service, Service and Maintenance (SLA)weight n/a
Assessment of the service, service, and maintenance.
B4 Future vision, innovation and roadmapweight n/a
Assessment of the future vision, innovation, and roadmap.
A Priceweight n/a
Assessment of the price quotation.
08Process & timeline
Publication on TenderNed
27 januari 2025
Opportunity to submit questions
10 februari 2025, 12.00 uur
Publication of Note of Information 1
14 februari 2025
Opportunity to submit questions
24 februari 2025, 12.00 uur
Publication of Note of Information 2
28 februari 2025
Submission of Tender
11 maart 2025, 12.00 uur
Demonstration/presentation/further explanation
24 t/m 27 maart 2025
Verification interview
1 april 2025, 10.00 uur
Notice of intention to award
4 april 2025
Submission of evidence and declarations
11 april 2025
Notice of final award
25 april 2025
Target date for signing Agreement
1 mei 2025
(Streef)Datum aanvang Opdracht
1 mei 2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1PinkRoccade Local Government B.V.SME10038×
2Visma Circle B.V.SME10023×
3Visma Roxit B.V.SME10016×
4Bechtle direct B.V.SME9933×
5Protinus IT B.V.SME9923×
6Unit4 Business Software Netherlands B.V.SME9920×
11Tender documents
TN507993 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250617094513pdfJun 18, 2025 · 10 KB
Beschrijvend document BRP-applicatie gemeente Zoetermeer zonder copyrightpdfMar 11, 2025 · 570 KB
Aanvulling op Nota van inlichtingen 2 dd 28 februari 2025pdfFeb 28, 2025 · 80 KB
Nota van Inlichtingen 2 BRP-applicatiepdfFeb 28, 2025 · 72 KB
Aanvulling op Nota van inlichtingen 1 dd 17 februari 2025pdfFeb 17, 2025 · 86 KB
Nota van Inlichtingen 1 BRP-applicatiepdfFeb 14, 2025 · 210 KB
Bijlage 4 Programma van Eisen BRP-applicatie gemeente Zoetermeer met juiste doornummering dd 11 februari 2025pdfFeb 14, 2025 · 454 KB
Concept verwerkersovereenkomstpdfJan 29, 2025 · 212 KB
Bijlage 6 Prijsopgave BRP-applicatie gemeente ZoetermeerxlsxJan 29, 2025 · 25 KB
TN507993 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250127214807pdfJan 29, 2025 · 10 KB
Bijlage 4 Programma van Eisen BRP-applicatie gemeente Zoetermeer dd 27 januari 2025pdfJan 29, 2025 · 479 KB
uea_507993_20250124123329pdfJan 29, 2025 · 1585 KB
12Legal themes that may be relevant here
Advies 451> Beklaagden hebben op 29 mei 2017 een Europese openbare aanbestedingsprocedure aangekondigd voor een raamovereenkomst per perceelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
13Frequently asked questions
What is the objective of the assignment for the BRP application?
The objective is to conclude an agreement for the delivery of a Civil Affairs application that meets all specifications, requirements, and commitments in accordance with the Program of Requirements in the Descriptive Document.
How is the failure to achieve KPIs in the service level reports handled?
Unmet KPIs are discussed in the regular tactical meeting with the contractor, during which the contractor explains improvement proposals and actions taken. Various escalation channels are available, including a dedicated service manager.
What is the agreement regarding the costs for providing the TPM?
The costs for providing the TPM must be discounted in the fee, whereby the costs for providing it shall be borne by the supplier.
What conditions apply in the event of staff replacement?
If the supplier does not have suitable replacement staff within their own company and the costs for hiring a replacement are significantly higher, the parties will enter into consultations. The contracting authority must provide a written motivation for this.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653