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Books & subscriptions

Gemeente Delft · Open · 1 lots · 424348
Type
Services
79980000 · Subscription services
Estimated value
€ 350K
estimated
To deadline
1d
Jun 17, 2026 · 11:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Municipality of Delft is looking for a contractor for a framework agreement for the management and supply of books and subscriptions. The assignment includes both physical and digital supply and administrative management for a period of at least two years.

Services · Open · European procedure

European
Contracting authority
Gemeente Delft
NL362
Contract type
Services
Open
Estimated value
€350,000
estimated value
Submission deadline
June 17, 2026
11:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
79980000
Subscription services
Location
Gemeente Delft, NL362
CharacteristicsCPV 79ServicesEU tendersubscriptionprofessional literaturebooks

01What is being requested

The assignment concerns a framework agreement for the full administrative and financial management of Books and subscriptions (including professional literature, digital publications, and knowledge systems). The term is 2 years with an option for two extensions of one year each, with a maximum value of €455,000.00.

Supply and management of all professional literature (digital and paper), daily and weekly periodicals, one-off publications, and e-books, in accordance with the Program of Requirements included in a separate Annex of the Procurement Guide. Management is understood to mean the full administrative and financial management of all subscriptions to Dutch and foreign magazines, loose-leaf systems, digital publications, books, etc. The contractor must be able to provide the supply and total care, including handling all other associated administrative tasks regarding professional literature. The figu

79980000€ 350KServices
1Books & subscriptions€350,000

02Strategic insight

“
Strategic insight · AI analysis
<ul Ensure seamless integration with the Unit4 ERPx system via an API connection. Focus on the qualitative aspects of management, particularly the signaling function regarding cancellations and advising on the transition from analog to digital. Take into account the SROI obligation of 2% in business operations.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
Punch out connection: An API connection is required for a Punch Out capability with Unit4 ERPx.Important
Seamless takeover: The contractor must ensure a seamless takeover of the management and entry of subscription data.Important
Digital availability: Digital provision is required for a specifically defined portion of the holdings.Important
SROI: A Social Return on Investment (SROI) is applicable with a value of 2% of the contract sum.Important
Signing: The Uniform European Procurement Document (UEA) and the Price Quotation Form are the only remaining documents that must be legally signed by the authorized representative.Important
No turnover guarantee: The contracting authority has no purchase obligation or turnover guarantee.Important

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Award criteria

kwaliteitweight n/a

Beoordeling van kwalitatieve gunningscriteria W-1 t/m W-3.

prijsweight n/a

Beoordeling van de prijs.

Best price-quality ratioweight n/a

The bids will be assessed based on the award criteria “quality” and

06Value in context

€350,000

07Likely competitors

#Likely bidderFitWins
1Maandag Interim Professionals B.V.SME97387×
2Daan B.V.SME97154×
3YER Nederland B.V.SME9797×
4FlextenderUnknown9783×
5TenMonks B.V.SME9669×
6VanDijk B.V.SME9645×

08Tender documents

IV eisen.pdfpdfMay 9, 2026 · 306 KB
Concept Wachtkamerovereenkomst.pdfpdfMay 9, 2026 · 206 KB
Bijlage Folder SocialReturn voor opdrachtnemers (1-7-2023).pdfpdfMay 9, 2026 · 507 KB
Bijlage huidige situatie per 30-12-2025.xlsxxlsxMay 9, 2026 · 19 KB
Programma van Eisen.pdfpdfMay 9, 2026 · 309 KB
Aanbesteding.pdfpdfMay 9, 2026 · 24 KB
Geschiktheidseisen.pdfpdfMay 9, 2026 · 34 KB
Inschrijvings- en procedurevoorschriften.pdfpdfMay 9, 2026 · 41 KB
Bijlage Format referentieopdracht.docdocMay 9, 2026 · 114 KB
Gunningscriterium Prijs.pdfpdfMay 9, 2026 · 28 KB
Bijlage Factsheet SROI.docxdocxMay 9, 2026 · 35 KB
Gemeentelijke Inkoopvoorwaarden bij IT (GIBIT) 2023.pdfpdfMay 9, 2026 · 1183 KB

09Legal themes that may be relevant here

10Frequently asked questions

What exactly does the management of professional literature entail?
Management is understood to mean the full administrative and financial management of all subscriptions to Dutch and foreign magazines, loose-leaf systems, digital publications, and books.
What types of publications are included in the supply?
The assignment includes the supply and management of all professional literature (digital and paper), daily and weekly periodicals, one-off publications, and e-books, in accordance with the Program of Requirements.
Is there a guarantee on the purchase of the products?
No, the Municipality of Delft has no purchase obligation and provides no turnover guarantee for the supply of professional literature and subscriptions.
Which administrative requirements must the contractor meet?
The contractor must be able to perform full administrative and financial management of the subscriptions, including payment processing and invoicing to clients.

Automatically compiled from the official tender data and documents.

11Estimated value versus the market

p25
€ 200K
median
€ 640K
p75
€ 3,0 mln
€ 350K

Gegunde waarden in CPV 79 · diensten n=4949